1975 Business Committee Meeting Minutes
Date1975
ClassificationsArchive
Object numberBC.BCM.1975
Description1975 Business Committee Meeting MinutesJanuary 30 - Business Committee Meeting
February 22 - Special Business Committee Meeting
April 24 - Business Committee Meeting
May 28 - Business Committee Meeting
June 26 - Business Committee Meeting
June 28 - General Council Meeting
July 3 - Special Business Committee Meeting
July 17 - Special Business Committee Meeting
July 31 - Special Business Committee Meeting
August 28 - Business Committee Meeting
September 25 - Business Committee Meeting
December 12 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.30.1975:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held in the Tribal office Building.
2- Secretary read previous minutes, there were no corrections or additions. Motion that minutes be approved as read. Motion carried.
3-Move that a Resolution be adopted to join the National Tribal Chairman's Association. All agreed to join considering the cost not prohibitive. Motion carried. (RES. Pott-75-).
4-Move that the tribe join the Shawnee Chamber of Commerce. Motion carried.
5-Move that the tribe purchase a safe for tribal checks and other valuable documents. Motion carried.
6-Move that an additional $4,000.00 be advanced for the Stone Plant. Motion carried.
7-Move that persons employed by the tribe attend at least one or two personnel management seminars per year. Motion approved.
8-Chairman stated that approx. $800.00 would be the cost to have dozer work done on tribal grounds. The work would be done by C.T.S.A. 9-LeRoy Neddeau and A. B. Pecore, HIP Contractors, stated that they would have Liability Insurance for the workmen who help on tribal HIP projects. Meeting adjourned.
BC.BCM.April.24.1975:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held in the Tribal Office.
2-Move that a Resolution be adopted, that the B.C. meet once a month and that all other meeting be considered Special Meetings. Motion carried. (RES. 75-17).
3-Move that the bid of $6,000.00 be accepted by the B.C. on renovating the Tribal Office Building and be paid to C.T.S.A. Motion carried.
4-Move that a Resolution be adopted asking Indian Health for two additional CHR positions, other that the OEH position. Motion carried. (RES. 75-18)
5-Move that Resolution be adopted to enroll new members. Motion carried. (RES. 75-14).
6-Move that the tribe purchase the necessary materials to rock the office building. Motion carried.
7-Move that a Resolution be adopted that the Five Tribes contract for the Tribal Operations monies and that these funds be transferred to the HIP Program of the Bureau of Indian Affairs. Motion carried. (RES. 75-19).
Meeting adjourned.
BC.BCM.May.28.1975:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held in the Tribal Office Building.
2-Secretary read previous minutes, moved that the minutes reflect the trip to Washington D.C. taken by Sheila Hall and Norman Kiker. Move that the minutes be approved as corrected, motion carried.
3-Move that the west end of the CHR Office Building be rented to the Indian Health with a charge of not less than $60.00 per month with utilities paid with the exception of the telephone. Motion carried.
4- Move that a $25.00 prize be offered for the design of a Potawatomi flag and $25.00 for the design of a tribal seal. Motion carried.
5-Move that monies transferred from Tribal Operations, B.I.A. to the Home Improvement Program be used to repair the homes of Grace Vietenheimer and Helen Tade. Motion passed.
6-Move that not more than $125.00 be used to purchase a refrigerator for the Tribal Office. Motion carried.
7-Move a Resolution be adopted requesting that the Shawnee Agency of the Bureau of Indian Affairs lease office space from C.T.S.A. Enterprises, Inc. Motion carried. (RES. 75-21).
8-Motion that a Resolution be adopted, requesting renewal of the contract for the C.T.S.A., Inc., Indian Action Program in the amount of $480,000.00. Motion carried. (RES. 75-22).
9-Move that a Resolution be adopted requesting grant assistance for C.T.S.A. Enterprises, Inc., from ONAP, and the Dept. of Health Education and Welfare. Motion carried. (RES. 75-23).
10-Motion that a Resolution be adopted to endorse a Tribal Health Services Management Program proposal. Motion carried. (RES. 75-24).
11-Move that legal action be taken against Pete Vietenheimer to regain the 1972-73 CHR records. Motion carried.
12-Motion that the FBI be contacted before a civil suit is initiated. Motion carried.
13-Move that the election be run by a majority vote. Motion carried.
14-Motion that the cut off date for submitting letters for Business Committee positions be on midnight on the 17th or 18th of June, according to the Tribal Attorneys findings. Motion carried.
15-Move that Robert Woodard be contracted at the fee of $.70 per sq. ft. to install rock on the Tribal Office Building.
Meeting adjourned.
BC.BCM.June.26.1975:
1-Meeting called to order, a quorum of Mbrs. Present and the meeting was held in the Tribal Office Building.
2-Election procedures were discussed and it was decided that 5 ballots would be handed out when each Tribal member registered.
3-June 28th Supper and Pow-Wow was discussed. Would like to film and tape portions of the Pow-Wow.
4-Secretary read previous minutes, move the minutes be approved as read. Motion carried.
5-Move that the tribe advance $1,050.00 to the CHR Program for CB radios for CHR personnel and the Maintenance Program to be repaid to the tribe from CHR Program and OEH. Motion carried.
6-Move that the tribe give the Pow-Wow Club $400.00 to cover some of the expenses of the Pow-Wow. Motion carried.
Meeting adjourned.
BC.BCM.Aug.28.1975:
1-Meeting called to order, a quorum of Mbrs. were present and the meeting was held in the Tribal Office Building.
2-Secretary read minutes of July 31 meeting, moved that minutes be approved as corrected, corrections carried.
3-Move that Resolution be adopted by the tribe to participate in the formation of a non profit corporation to sponsor the Native American Construction Assistance Program (NACAP), motion carried. (RES. 76-7).
4-Move that a Resolution be adopted removing Sheila Hall from the C.T.S.A. Board and Jim Tacker filling the vacancy. Motion carried. (RES. 76-8).
5-Move that a Resolution be adopted supporting efforts of the Central Tribes Development Authority. Motion carried. (RES. 76-9).
6-Move that a Resolution be adopted authorizing the Tribal Chairman, and Tribal Admin., Gerald L. Peltier to proceed with the construction of the CBP Cultural Heritage Center and Council House by force account. Motion carried. (RES.76-10).
7-Move that a Resolution be adopted authorizing the Tribal Chairman and Tribal Admin, Gerald L. Peltier, to proceed with commercial and industrial development on behalf of the tribe. Motion carried. (RES. 76-11).
8-Move that the Tribal Admin give a monthly written report covering highlights of the proceeding month which would include reports from Business Manager, Program Planner and Bookkeeper. Motion carried.
9-Move that a Special meeting be held on October 9, 1975 to review the Constitution amendments and the trust status of the land held in common. Motion carried.
Motion for meeting be adjourned, motion carried.
Progress and Business Reports:
BC.BCM.Sept.25.1975 Attachment 1:
1-All tax deposits have been made on/before due date for current quarters of this taxable year.
2-All invoices that are received, have been paid on time and charged to respective accounts.
3-Some 1973 and all 1974 Oklahoma Employment tax forms have been paid on all accounts. Penalties have been charged on some accounts and have been paid.
4-Private auditors from Nelon, Mullins and Co., Inc. are in the process of auditing accounts.
5-Bringing forward beginning balances to start the FY 1976 with correct records.
6-Balance sheets have been made for the month of August 30, 1975.
7- All bank balances are checked between the bank statements and records each month.
8-All purchases for the Environmental Health Program are by purchase orders and signed by either Gerald Peltier or Norman Kiker.
BC.BCM.Sept.25.1975 Attachment 2:
Potawatomi Business Managers Report, September 25, 1975.
1-Cultural Heritage Building.
2-Foundry Project.
3-Skandia Tile.
4-North Industrial Park.
5-Hospital.
6-A. Barr Sale Co.
7-Hog Bristle.
8-Industrial Site Development.
Signed by L. Lee Folkins
BC.BCM.Sept.25.1975 Attachment 3:
Report is from Jan Shanklin Program Planner, progress report through Sept. 25, 1975, and a review of past developmental efforts and continuation of those expended efforts and on-going programs.
1-1st assignment directed by Mr. Peltier was the implementation of the recently funded Potawatomi Multi-Purpose Center for Older Adults. Program ideas, recommendations made, scheduling of meetings.
2- Jan Shanklin also attended the special "Conference on Aging" held in Shawnee and sponsored by the Special Unit on Aging. Relative to this program the Tribe has been funded for a 15 passenger, air conditioned Maxi-Bus to service the Multi-Purpose Center. Negotiating with the City of Shawnee requesting matching $2000.00 of Community funds for a starting point.
3-Credibility continues to develop within the Shawnee community, and a working relationship has been established with Action, Inc. The Tribe has been verbally assured by Action, Inc. for "winterization program" funds of $8,500.00.
4-Jan Shanklin agreed to remain as the United Tribe's rep on the Indian Early Childhood Development Board of Haskell Indian Jr. College, so she continued pursuing the area of education. Follow-up has continued on the Indian Day Care Center to be funded from HEW with Tom Steed his staff and HEW officials.
5-Negotiations are ensuing with the City of Shawnee's Director of Housing Authority, Steve Drake, as to the transfer of the Tribe's Multi-Purpose Center Program from its present facility to the city's new high rise building, which will have a Multi-Purpose area for the elderly.
6-They were funded for a $2,000.00 grant from the OK Bicentennial Revolutionary Commission for a tribal pavilion and construction of stone cook-out pits and walks. Also were reimbursed $250.00 for Pow-Wow expenses. Submitted a $150,000.00 Bicentennial project under Title X Commerce monies that were recently made available to Indian Tribes, funding is pending on this project.
7-Submitted two additional Title X applications, both to the B.I.A. and ONAP, status of applications are pending.
8- Great deal of planning of the Industrial Park within the Tribe's 260 acres. Prepared a preliminary EDA app for the Industrial Park Site Preparation.
9-Role in the Cultural and Heritage Center EDA project has been handling the Interim financing contract on the project between the Tribe and the Federal National Bank as well as the contract for the 260 acres for the Archaeological/Historical Site survey.
10-Followed through on efforts to rectify the Potawatomi census problem.
11-Helped write a proposal for two additional CHR's for the Tribe.
12-Involved as CETA-sponsored "Self-Assertiveness" ten week workshop instructor.
Special Business Committee Meeting Minutes:
BC.SBCM.Feb.22.1975:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held at the Central Tribes of Shawnee Area.
2-Motion made that a Resolution be adopted approving that Central Tribes of the Shawnee Area, Inc. contract the Office of Native American Programs grant on its behalf for fiscal year 1976. Motion carried. (RES. 75-15).
3-Motion that a Resolution be adopted approving that Central Tribes of the Shawnee Area, Inc. contract for the remaining tribal operation funds in fiscal year 1975 budget from the Bureau of Indian Affairs, Shawnee Agency. Motion carried. (RES. 75-16).
Meeting adjourned.
BC.SBCM.July.3.1975:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held in the Tribal Office Building.
2-Secretary read previous meeting minutes, moved that the minutes be approved as read, motion carried.
3-Move that a Resolution be adopted confirming Gerald Peltier as Tribal Admin. Motion carried. (RES. 76-1).
4-Move that the Stone Plant be closed and an inventory be taken and the contract on the molds be turned over to Paul Fairchild, Tribal Attorney, for course of action. motion carried.
5-Agreed that Gerald Peltier, Tribal Admin., write Don Crites concerning the molds if the Tribal Attorney agrees that there would be a way to be re-imbursed and to stop the lease fees since the molds were not in use.
6-Also agreed that statements be sent to all delinquent accounts on the Stone Plant and stating that accounts must be paid in full by July 31, 1975.
7- Sheila Hall stated that Eva LaZelle, 115 W. 7th Hominy, Oklahoma had requested HIP in FY-75 and was turned down because she was out of the agency jurisdiction. Agreed to contact Mrs. Lazelle and try to get her helped through another BIA Agency. CHR Coordinator will be given these tasks.
8- TGDP certification of deliverables for FY-74 and FY-75 were discussed and certifications to be turned into the BIA asap.
9-Move that Jan Shanklin be hired as Program Planner at a starting salary of $13,000.00 per year. Motion carried.
10-Agreed that on the 17th of July, the B.C. would look over the applications for the position of Business Manager.
11-Move that a private auditing firm be hired to do a complete audit, motion carried.
12-Move that Jan Jones be hired for FY-76 at a salary of $5,200.00 per year, motion carried.
13-Move that the salary for Beverly Hughes be reduced to $6,000.00 for FY-76 motion carried.
14-Moved that Markeeta Rumsey work the remainder of July and her position be terminated Aug. 1, 1976, motion carried.
15-Move that the OEH Contract be reviewed and costs determined and an ad put in the newspaper to fill the position, motion carried.
16-Sheila Hall requested that silver and turquoise jewelry be included in the Arts and Crafts Program in FY-76 and that a qualified instructor be hired.
17- Request that financial reports be furnished at each monthly meeting on all programs, and all closing accounts on FY-75 Programs.
18-Move that a quarterly financial report be posted on the bulletin board in the tribal office. Motion carried.
Meeting adjourned.
BC.SBCM.July.17.1975:
1-Meeting called to order, there was a quorum of Mbrs present and the meeting was held in the Tribal Office Building.
2-Move that Juanita Saunders be hired as Coordinator of the Multi-Purpose Center at a salary of $400.00 a month. Motion carried.
3-Move that Joan Judd be hired as Information and Referral Director of Multi-Purpose Center at a salary of $400.00 a month. Motion carried.
4-Move that Margaret Phillips be hired as Outreach worker of the Multi-Purpose Center, motion carried.
5-Move that Lee Folkins be hired as Tribal Business Manager at a salary of $14,500.00 a year. Motion carried.
6- Move that Donna Harmon be hired as Tribal Bookkeeper-Secretary at a salary of $7,200.00 a year, motion carried.
7-It was agreed that Gerald Peltier, Tribal Administrator would contact the reference of each person hired and decide the approx. time for each new employee to begin working.
Meeting adjourned.
BC.SBCM.July.31.1975:
1-Meeting called to order, a quorum of Mbrs. Were present and the meeting was held in the Tribal Office Building.
2-Move that the minutes of July 3rd, 1975 meeting be approved as read. Motion carried.
3-Move that the minutes of the July 17, 1975 meeting be approved as read, motion carried.
4-Move that a Resolution be adopted to continue the Community Health Representatives Environmental Health Maintenance Program and to appoint Beverly I. Hughes as Contract Admin. Motion carried. (RES. 76-2).
5-Proposed amendments to the tribal constitution were reviewed by the B.C. and it was agreed to discuss further changes at the next meeting.
6-Move that a Resolution be adopted appointing Norman Kiker to the board of C.T.S.A. replacing Paul Schmidlkofer. Motion carried. (RES.76-3).
7-Move that the contest for the seal and flag design be extended for two months and that the contest be advertised. Motion carried.
8-Move that a vacuum sweeper be purchased by the tribe instead of a refrigerator. Motion carried.
9- Lee Folkins Business Manager brought the B.C. up to date on all phases of the economic development progress and discussed the tribes participation with 5 other tribes in the formulation of a Trust.
10-Discussed selection of CPA, Clarence Mullins, who will audit the books from Jan. 1, 1975 up to present time.
11-Move that a Mbrs of the B.C. may be reimbursed for any necessary and reasonable cost incurred on the tribes behalf. Motion carried.
Meeting adjourned.