1978 Business Committee Meeting Minutes
Date1978
ClassificationsArchive
Object numberBC.BCM.1978
Description1978 Business Committee Meeting MinutesJanuary 4 - Business Committee Meeting
January 23 - Special Business Committee Meeting
February 21 - Business Committee Meeting
March 15 - Business Committee Meeting
April 6 - Special Business Committee Meeting
April 8 - Special Business Committee Meeting
May 4 - Business Committee Meeting
May 30 - Special Business Committee Meeting
June 24 - Business Committee Meeting
July 6 - Special Business Committee Meeting
July 13 - Special Business Committee Meeting
July 20 - Special Business Committee Meeting
July 27 - Business Committee Meeting
August 24 - Business Committee Meeting
September 8 - Scholarship Program Meeting
September 28 - Business Committee Meeting
October 19 - Business Committee Meeting
November 13 - Health Planner's Meeting
November 18 - Business Committee Meeting
December 13 - Business Committee Meeting
December 20 - Scholarship Program Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.June.24.1978:
1-Meeting called to order.
2- Father Vincent Traynor, St. Gregory's College, let the invocation. He also introduced the Potawatomi Inter-Tribal Pow-Wow Princess, Angela Tsotaddle, to mbrs of the Council, and urged everyone to attend the pow-wow.
3-All guests and staff present at meeting were recognized by Chairman and introduced to the Council.
4-Previous meeting minutes read, approved.
5-W. Nelson reviewed the Financial statement that was passed out to tribal members and offereed to answer any questions concerning the financial statement.
6-B. Hughes gave a report on the current per capita payment, and answered questions concerning the payment and procedures involved in preparing the rollls for the payment.
7-A resolution be adopted retaining Miller, Peters & Diamond as tribal attorneys for two more years. Motion carried (RES. 78-31)
8-Election of Officers. The chairman announced that the new elected officers would be installed July 6, 1978, and at that time each officer would take the oath of office.
9-Candidates for the office of Vice-Chairman were presented and asked to speak to the council. Voting took place and J. Schoemann was elected as vice-chairman.
10-Non-tribal mbrs selected to count votes.
11-The Chairman entertained a motion to elect S. Hall as Secretary-treasurer by acclamation. Motion carried.
12-Tribal Program plans were discussed. Prosthetic Devices, Eye Glasses and Hearing Aids and J. Tacker on the Scholarship Plan was discussed. Discussion followed and questions were answered.
13- J. Tacker gave presentation on the Scholarship Plan-Policies and Porcedures of eligibilty were presented and questions answered concerning these policies. Motion that the Scholarship board be increased to 5 members and not to include any members of the B.C. and the board include 2 educators, 1 tribal member and 2 business men. Jerry Lewis stated that the B.C. would be making the decision as to who would be selected for scholoarships and not the scholarship committee, called for point of order, to vote on the motion on the floor. The motion failed to pass with a majority against the motion. He asked that a vote be taken on the proposed guidelines as presented by Mr. Tacker. It was moved that the board members on the Scholarship plan be increased to 5 members who have the final authority to grant scholarships and that the board be composed of 1 educator, 2 business people, 1 member at large and 1 Business Comittee member, all of whom are enrolled tribal members. G. Hamilton amended his motion to read that 3 members of the 5 member board be enrolled Potawatomis. Motion carried.
14-J. Coulter moved that the Prosthetic's Plan and the Scholarship Plan be approved as ammended. Motion carried.
15-M. Levier moved that a resolution be adopted adavancing the Program Plan monies to the tribe from the U.S. Treasury and to be invested by the tribe. Motion carried.
16-S. Hall presented a budget on the remaining funds from Docket 96 now in the U.S. Treasurey. The budget totalls $18,000. Motion made and carried that the budget be accepted as presented.
17- Input on the new funds plan included, a burial program, industry, rest home or day care center for the elderly, and maintenance program for present buildings and grounds.
18- Announcements were made.
Meeting adjourned.
BC.BCM.Oct.19.1978:
1. Meeting called to order.
2- Walter D. Nelson requested to take minutes of the BC Meeting as the S. Hall was absent.
3-Presentation of Constitution-Marge Brant made a presentation on Constitution Revision Committee progress. Discussion was held of the title of different officers, provision for removal of officers and methods of calling a special council meetings. A rough draft was give to J. Schoemann for typing and given copies to the C. and the B.C.
4-Golf Course Presentation- C. Musgraves presented the B.C. with a copy of the Golf Course Feasibility Study. Discussion was held and the B.C. expressed concern in some areas. They requested that the consultants re-work these areas and meniton how we compare to existing golf courses. The Consultant stated they would be glad to attend the next meeting to give final study.
5-Carpet Factory- Presentation was made on the Congoleum Carpet Factory Marketing Plan and a new performance statement. Performance Statements were discussed and the source of funding for the Carpet Factory. The B.C. were to make their change and submit to J. Schoemann who would type and and submit on to the tribal lawyers. B. Burch made motion for J. Schoemann to use the timetable in the report as a guideline in funding and starting the Carpet Factory. Motion passed.
6-Resolution on BIA Court- J. Tacker made a motion adopting Resolution Pott-79-18 requesting BIA to establish a Title 25 Court and Law Enforcement Personnel. Motoin passed.
7-Saturday Council Meeting- Special Council Meeting on Oct. 21 was discussed. It will consist of 1. approval of claim lawyers 2. 20 percent set-a-side and 3. tribal programs.
8-Discussion about raises on D. Harmon, B. Hughes and J. McAlister. THe B.C. discussed the need for two people working on the tribal rolls. The B.C. decided to table any discussion on raises until the another meeting.
9-Discussion was held on the Mormon Church Offering to micro-film the out-of-print history books now in the tribes possession. Motion passed.
10-B. Burch made a motion to place Zoa Bruno on the HIP list to re-paint the house and rebuild 2 porches front and back. Motion passed.
11- J. Melot, K. Peltier, and G.Darr appplications for HIP were discussed and tabled until we serve present people on the list.
12-B. Waugh and J. Harrison were informed as to the decision of the B.C. to pursue the funding and purchase of the Carpet Factory. Discussion was held on the contents of the letter to be written to Congoleum and it was determined that Mr. Schoemann would draft a letter for Mr. Schmidlkofer's signature.
Meeting adjourned.
BC.BCM.Nov.18.1978 [First Meeting Minutes]:
1.General Council Meeting called to order at 1:40 p.m.
2- There were 72 qualified voters in attendance, a quorum was present. Attached is list of members that attended.
3-Previous minutes were read and corrections were made. Motion to approve passed.
4-Introductions of BC Members.
5-A resolution to extend the contract of the claims attorney, Jack Joseph for five years was passed. (RES.79-15).
6-Meeting turned over to Vice-Chairman Tacker to conduct discussion on claims payments. The mininum of 20% of all claims were awarded for specific programs (burial program, a dayceare center for the elderly, and maintenance program for the tribal grounds and buildings), he requested suggestions from the members.
7-One suggestion a nursing home for the elderly, 2 suggestion vocational training for older women that wer enot heads of households. Discussion of this suggestion followed with pointing out CETA programs, Indian Action Team, the BIA, and the tribal scholarship program that would fill the suggestion for vocational training.
8- A. Pecore suggested that a cafe and motel be built across from the Mission Hill Hospital so that they would have something which would genrate some income for the Tribe. Land is in flood plain, so discussion ensued about situation and suggestion that some of the claims of the monies be used to study the flood plain problem.
9-Mr. Tacker presented a set aside plan to withold 30% of the next dockets to be paid and to use the interest for maintenance of the lands and buildings and to purchase land.
10- Mr. Taylor Shawnee Agency Superintendent explained the process to be followed in obtaining approval of the plan decided on, stating the plan would be formally submitted to the members at the hearing of record.
11-Additional general comments, motion made that the plan discussed for the 30% of the next payment be set aside for maintenance, acquisition and development of tribal property be adopted. Motion passed.
12-Announcement that the Historical Society would be meeting at 7 p.m. on the 2nd Friday of each month. Motion for meeting adjourned, motioned passed at 2:30 p.m.
BC.BCM.Nov.18.1978 [Second Meeting Minutes]:
1-2nd B.C.M called to order at 2:50 p.m.
2-Motion made that the reading of the minutes be suspended until the next meeting, motion carried.
3- Tribal Specific Health presentation (PL 93-437)- The B.C. has not been very active in the program but they will be actively involved in sections 4-6.
4- The benefits of an HMO was briefly discussed. The B.C. agreed to work jointly with the other tribes in the area to develop an integrated comprehensive plan.
5-CETA subcontract with CTSA discussed with the B.C. It was decided that J. Schoemann should rewrite the contract for B.C. review before submitting it to the CTSA for negotiation.
6- List of expenses were handed out to each mbr of the committee. The expenses listed all money which has been expanded in mileage and per diem to mbrs to various committees and Business Committee Mbrs during the past one or two years. Questions were asked. The Treasurer also made available a list of checks which were written during the period of the latest financial report prepared for the bookkeeper and requested that the mbrs advise if they wanted a copy.
7-CARPAX agreement was discussed. J. Diamond is to rewrite, working with the notes from the B.C. made on the contracts.
8-Resolution authorizing John Schoemann to sign monthly and quarterly BIA reports and invoices be adopted. Motion passed. (RES. 79-21).
9-Resolution authorizing Billy Burch to co-sign checks pertaining to tribal programs, payrolls, and expendistures from the general account be adopted. Motion passed. (RES. 79-22)
10-Petition was submitted to the B.C. requesting that Mrs. Hughes be fired was discussed. It was agreed to consel with her with the intent of placing her on probation. It was agreed that the signers of the petition would be sent a letter explaining the action taken.
11-The B.C. expressed concern on the amount of money that was being spent on upkeep of the rolls. Mr. Schoemann assured them hew as working on the problem. 12-Mrs. Hall advised the C. that she had given Mrs. Hughes written notice to not put anything in the tribal newsletter concerning tribal rolls w/out the Secretary's written consent; this action was taken after the info that was putinto the last newsletter. 13-Christmas Party-The B.C. agreed to allocate $30 form the General Account for the entree fo the party. THe Sportsman's Club will be $5 per couple. 14- J. Schoemann announced that a 14.9% indirect cost rate has been approved and it was discussed in conjunction with Ms. Harmon's request for a raise. Raise was denied but praise was given for her work performance. J. Tacker suggested that the B.C. reevaluate salary limits. 15-Mrs. Hall suggested completion of the constitution revision with the remaining self-determination monies; professional help is required. 16- The need for a night watchman was also needed. B. Taser took interest in position. 17-Ms. Sherard suggested that $1400 be allocated for copying of pertinent' information from St. Mary's Catholic Church in Kansas. No action was taken. 18-The time clock int he day care center was discussed and approved by the C. 19-The C. reviewed apps for day care center and Indian Action Directors. 20- Mrs. Hall submitted a request from Mr. Tasier for the needs of the Pow Wow Club. Mr. Schoemann said he would be attending their meetings and would try to assist them in raising money. 21-Estimate for moving the old community house to a new site was $1500. This move is being accomplished in the near future. 22-Mr. Schoemann announced he had moved into the rock house, he would be glad to move out when the need for office space, etc. arose. 23- Ms. Sherard reqeusted that the money from the cookbooks and history books she wrote be put into a separate account that she be the primary co-signer on the checks. No action was taken on this request. 24-Splitting the tribe's money between different banks was discussed and the B.C. was in agreement with the concept. 25-Ms. Sherard stated that the price of the cook books she wrote should be $2 instead of the $3 they were charging. Motion to adjourn the meeting, meeting adjourned.
Progress and Business Reports:.
PR.BC.Feb.21.1978:
Summary of the work perfomance as performed by the Environmental Health Program. The Environmental Health Program has beocme responsible for the insulation of ceilings in CHD and HIP homes. Each program pays for the materials and rents the machines from the Environmental Health Program, which in turn rents the machine from the Citizen Band Potawatomi Tribe to regain (and procure a profit) its monies from the purchasing costs of the insulating machinary, and allows the Environmental Health Program a small monies fund in which to purchase and replace tools and equipment necesseary to carry on their special services to the tribal members. Listed is a review on the report is review of the past two months work schedule beginning January 1, 1978 with names and Total billing. A notice was sent out re: delinquincies with another billing slip requesting customer consideration in relation to their accounts. Present accounts outstanding balance is app: $325.00, they advised for the B.C. to make a decision as to what action and direction should be taken in re: to this existing condition. It was advised that the B.C. consider a policy of a mandatory tool fund be implemented into the Potwatomi Environmental Health Program. D. Pecore and D. Yott are instrumentall in the functioning of this program. Septic System and perculation test schooling in April is planned. J.B. Sloan will instruct in this training session. Meeting Summary Meeting Summary "Further prognosis is good. The program is not only a financial blessing to the tribal membership but is a comforting entity in the eyes of many older tribal members who have become skeptical and over-cautius in dealing with outside services. The program has exceptionally low rates and carries a workmanship guarantee with no call-back charges." Signed by Mark W. Roberts- Acting E.H. Director Feb. 21, 1978