1986 Business Committee Meeting Minutes
Date1986
ClassificationsArchive
Object numberBC.BCM.1986
DescriptionBusiness Committee Meeting MinutesJanuary 5 - Business Committee Meeting
January 26 - Business Committee Meeting
February 18 - Business Committee Meeting
February 27 - Special Business Committee Meeting
March 6 - Special Business Committee Meeting
March 11 - Business Committee Meeting
April 21 - Business Committee Meeting
May 2 - Special Business Committee Meeting
May 12 - Business Committee Meeting
May 22 - Business Committee Meeting
June 9 - Business Committee Meeting
June 23 - Business Committee Meeting
June 26 - Business Committee Meeting
June 28 - General Council Meeting
July 2 - Special Business Committee Meeting
July 14 - Business Committee Meeting
July 15 - Special Business Committee Meeting
July 29 - Business Committee Meeting
August 6 - Special Business Committee Meeting
August 12 - Business Committee Meeting
August 30 - Business Committee Meeting
September 8 - Special Business Committee Meeting
September 14 - Business Committee Meeting
October 14 - Business Committee Meeting
October 21 - Business Committee Meeting
October 27 - Business Committee Meeting
November 24 - Business Committee Meeting
December 16 - Business Committee Meeting
December 22 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.5.1986:
Roll call, meeting called to order.
1-Chairman Barrett read the minutes of Dec.1, 1985 B.C.M. Move to approve the minutes as read, motion passed.
2-Chairman Barrett read the minutes of Dec. 8, 1985 BCM. A change was made for the record. Motion to approve minutes as corrected. Motion passed. Meeting recessed, meeting resumed.
3-Move to amend the agenda. B.C. consensus was to allow the Tribal Rolls Secretary to give her presentation ahead of other agenda items.
4-Ms. Bowlan noted that the Scholarship Committee had requested B.C. clarification as to what training schools qualified for tribal scholarship awards. Discussion was held with B.C. consensus being that the Scholarship Foundation should use the state guidelines for approval of vocational school training and that all colleges, universities, junior colleges and vocational training schools receiving tribal scholarship payments should be accredited institutions.
5-Move to approve Pot. #86-213 approving two applications for tribal enrollment that met constitutional requirements. Motion passed.
6-Francis Levier reported on a break-in at the Tribal Convenience Store. A total loss incurred of $9,404.87 has been submitted to our insurance company and additional security measures are being implemented.
7-Discussion was held on moving Tribal Police headquarters to the tribal warehouse development proposed for Hardesty Road. B.C. consensus was to keep security officers at the tribal complex and move the police to the new development.
8-Francis Levier noted that payment of $44,000.00 had been received from EMCI for payment of last month's bingo profits to the tribe.
9-The B.C. received a report and recommendations from PGA golf pro Jim Awtrey on the future management and development of FireLake Golf Course. The B.C. will review the extensive report and meet with Awtrey at the next B.C.M. Feb. 1, 1986 was approved as the deadline for management implementation.
10-Move to approve Pot. #86-214 rescinding all previous resolutions designating CFR Court as the official tribal court, establishing a Citizen Band Potawatomi Tribal Court, approving all previous CFR decisions as a background of tribal law for the Tribal Court and authorizing the Tribal Attorney and other relevant consultants to complete alterations of Potawatomi Tribal Codes and Ordinances for implementation by the Tribal Court; also naming the Potawatomi Tribal Police an ancillary arm of the Potawatomi Tribal Court. Motion passed.
11-Move to approve Pot. #86-215 amending the tribal attorney contract and requesting approval of the Secretary of the Interior. Motion passed.
12-Move to defer further discussion of a racetrack project presented to the tribe until steps had been taken on a site selection. Motion passed.
13-Move to approve a contract for services submitted by the tribe's computer programmer. Motion passed.
14-Move to approve and sign a contract with Citgo for gasoline for the Tribal Store. Citgo has been the tribe's supplier for over a year. Motion passed.
15-Discussion was held on appointments to the Tribal Election Committee. Appointments will be made after attorney review of the existing Election Ordinance.
Meeting adjourned.
BC.BCM.Jan.26.1986:
Roll call, meeting called to order.
1-Move to amend the agenda to hear presentations from visitors first. Motion passed.
2-The B.C. listened to a presentation on economic development strategies given by Silverio Garcia. Mr. Garcia has previously done public relations slide shows, brochures and catalogues for the State Dept. of Economic Development.
3-Move to send Frank Wano a letter of appreciation for his service on the Tribal Prosthetic Devices Committee, motion passed.
4-Clarice Melot Bryant and Earl Lawson were nominated to the Prosthetics Committee. Motion passed.
5-Chairman Barrett read the minutes of the Jan. 5, 1986 BCM. Move to approve the minutes as read, motion passed.
6-Move to approve $700 for the Tribal Princess travel fund. Motion passed.
7-Move to allocate $500 to the Potawatomi Softball Team, who placed fourth in the state last year. Motion passed.
8-Move to utilize possible CDBG grant funding for the construction of the Hardesty Road commercial development strip. Motion passed.
9-Move to put Doyle Owens in charge of contacting Election Committee nominees for the 1986 election. Motion passed.
10-HIP applicants submitted for approval were tabled until a complete survey of tribal members needs could be completed.
11-Discussion was held on a request from a tribal Mbr for assistance with her meat pie business. Consensus was that the business did not meet licensing and health department standards and the tribe could not assist a personal business venture due to possible liability.
12-The Committee received a draft of the CBP Copyright Act of 1986 for review. The Act was approved as written and assigned Ordinance number 86-1-26.
13-Chairman Barrett requested that a letter be sent to CFR Court Judge Philip Lujan, requesting his judicial review of the Potawatomi Tribal Codes and Ordinances.
14-A trip to Washington D.C. in February to meet with Ross Swimmer, Director of the Bureau of Indian Affairs, Oklahoma Congressional Representatives and Interior Officials was unanimously approved by the B.C.
15-Discussion was held on a symposium on tribal sovereignty to be held in OKC in February. All Mbrs of the B.C. will be attending the one day conference sponsored by Oklahoma City University.
16-Chairman Barrett requested copies of all Potawatomi codes, ordinances and resolutions be made for the CBP Tribal Court, Tribal Attorney and Special Tribal Attorney.
Meeting adjourned.
BC.BCM.Feb.18.1986:
Roll call, meeting called to order.
1-Minutes of the Jan. 26, 1986 B.C. meeting were read. Move to approve the minutes with minor corrections, motion passed.
2-Dr. Francis Levier announced that the firm of Arthur Anderson had placed a bid of $31,000 to handle the tribe's federally mandated audit for next year. B.C. consensus was to offer the firm a counterproposal of $26,000-the fee normally paid by the tribe.
3-Discussion was held on purchasing a mowing machine for FireLake Golf Course. Doyle Owens submitted bids received of $9,002 and $8,373 for a three-wheeler and four-wheeler respectively. Owens reported that to fix the mowing machine currently owned by the tribe would cost $5000, B.C. Consensus was to contact other wholesalers for a G.S.A. rated price.
4-Doyle Owens announced that he had contacted Earl Lawson to serve on the health Aids Foundation Committee and Mr. Lawson was willing to do so.
5-Doyle Owens requested that someone other than him be in charge of contacting possible appointees to the 1986 Election Committee, as he felt it was a conflict of interest for him, as an incumbent, to do so.
6-A letter was read from the BIA explaining that 70-80 people had mistakenly been declared deceased by the Bureau and, subsequently, had not received their 1978 per capita payment, move to approve Pot. Resolution #86-218 approving 1978 per capita payments "to all persons wrongfully declared dead and subsequently denied their fair share of the 1978 per capita distribution". Motion passed. Five minute recess. Meeting reconvened.
7-A page by page review of the proposed 1986 Election Ordinance drafted by the Tribal Attorney was conducted. Move to approve the revised ordinance with changes, subject to approval of the tribal attorney, motion passed.
8-Move to appropriate $73,000 to General Account from the Tax Commission, leaving a balance of $52,000. Motion passed.
9-Francis Levier noted for the record that a check for $51,000 from EMCI for last month's tribal share of the bingo profits.
Meeting adjourned.
BC.BCM.March.11.1986:
Roll call, meeting called to order.
1-Discussion was held on discrepancies found in FireLake's inventory as of Nov. 18, 1986. Move to turn the matter over to the FBI for felony investigation. Motion passed.
2-Chairman Barrett reviewed an enrollment problem brought to his attention at the Kansas City Regional Council Meeting. He presented documentation from a tribal member who was unable to get her children approved for enrollment in time for the 1983 per capita payment. Tribal Rolls secretary Lori Bowlan was instructed to investigate the matter further to determine whether or not the tribal Mbrs children were eligible for enrollment and report back to the B.C.
3-Tribal Rolls Secretary submitted three applications for enrollment. Move to approve Pot. Resolution #86-222 approving two of the applicants and tabling the third for further investigation. Motion passed.
4-Move to send a conditional enrollment form to the Minnesota Chippewa Tribe to approve Potawatomi enrollment of a Bourbonnais descendent wishing to drop Chippewa enrollment and become a Potawatomi Tribal Member. Noted that the applicant was one-eighth Potawatomi for the record. Motion passed.
5-Discussion was held on contacting the BIA regarding the tribe's share of road funds. Consensus was to ask the BIA to allocate tribal road funds to repairing Hardesty Road.
6-Move to approve Pot. Resolution #86-227 appointing Gary Bourbonnais, David Bourbonnais, Don Yott, Clarice Melot Bryant and Norman Kiker to the 1986 Tribal Election Committee and appointing Norman Kiker as Chairman of the Committee under regulations outlined in the 1986 Election Ordinance. Motion passed. B.C. recessed. B.C. reconvened.
7-Tax Commission Director Ed Wilson was instructed to prepare paperwork for Enterprise Management Consultants, instructing them to pay 5% tribal sales tax in addition to the existing Bingo head tax, as previously determined by the Potawatomi Tax Commission.
8-Chairman John Barrett read the minutes of the Feb. 18, 1986 BC meeting. Discussion was held on whether or not bids had been taken on mowing machines for the golf course. Doyle Owens is still accepting bids. Move to approve minutes as read, motion passed.
9-Move to contact those that appointed to the Citizen Band Potawatomi Court. Motion passed.
10-It was the consensus of the B.C. to add a "Junior's fee" to the FireLake Golf Course fee schedule.
11-Extended discussion was held with Rep. of Quannah Enterprises, a 100% Indian owned oil field equipment and rental services operation desiring to incorporate under the Potawatomi Corporation Act. Kenneth Peltier, Tribal Secretary, and Ed Wilson, Tax Commission Director, will be filing an attorney-approved charger for Quannah Enterprises in the coming week.
12-Move to approve Pot. Resolution #86-225 directing and offering the Citizen Band Tribe to enter into an agreement with the American National Bank to assume bond mortgage and indebtedness of C&H Wholesale, and to pay appraised value of the inventory in exchange for the total corporate assets of C&H Wholesale. Motion passed.
13-Move to approve Pot. Resolution #86-226 concurring with the conclusions of Presnell Associates in their tribal roads report and confirming that roads identified in their report are of highest priority. Motion passed.
14-Move to approve Pot. Resolution #86-224 approving guidelines for the Home Improvement Program of the Citizen Band Potawatomi Tribe, limiting eligible households to $12,000 a year annual income and increasing by $1,000 per year for each dependent in the home. Motion passed.
15-Move to approve Pot. Resolution #86-223 requesting that the BIA enter into a Housing Improvement Program with the Citizen Band Tribe. Motion passed.
Meeting adjourned.
BC.BCM.April.21.1986:
Roll call, meeting called to order.
1.The B.C. went immediately into Executive Session to discuss pending legal issues with Tribal Attorney Michael Minnis. Business Committee convened in open session.
2-Move to approve Potawatomi Resolution #86-229 "authorizing the Tribal Attorney to seek injunctive relief in federal court form state court jurisdiction and to attempt to involve the U.S. Dept. of Agriculture investigative arm for possible assistance in the (Potawatomi Tribe vs ex-tribal administrator John Schoemann). Motion passed.
3-Move to approve Pot. Resolution #86-230 "requesting an increase in the maximum amount of payment for attorney contract from $40,000 per year to $80,000 per year. Motion passed.
4-Move to approve Pot. Resolution #86-231 appointing tribal supreme court judges and lesser court judges, to be confirmed by ballot in the upcoming tribal election. Motion passed. Business Committee recessed, Business Committee reconvened.
5-Discussion was held on the tribal audit being performed by the firm of Finley and Cook.
6-Discussion was held on new federal regulations governing the Title VI Elderly Feeding Program that prohibit serving non-Indian people. The new regulations are the results of the Gramm-Rudmann budge cuts. All tribal members may remain in the program but several non-Indian spouses of deceased Title VI participants must be asked to leave the program. Alternative elderly feeding programs in the community are available and referrals will be made.
7-Minutes were read from the April 13, 1986 B.C. meeting. Consensus was to approve the minutes with corrections.
8-Discussion was held on tribal participation in the federal unemployment program as opposed to participation in the state of Oklahoma's.
Meeting adjourned.
BC.BCM.May.12.1986:
Roll call, meeting called to order.
1-Minutes of Aug.27, 1985 were amended to include passage of Pot. Resolutions #86-195, #86-196, and #86-197. All resolutions were passed and were inadvertently left out of the minutes.
2-Minutes of Jan. 26, 1986 were corrected to include a passage of Pot. Resolution #86-217. 3-Minutes of Feb.18, 1986 were corrected to include passage of Pot. Resolutions #86-217 and #86-228.
3-All amendments and corrections were adopted and approved by acclimation. Doyle Owens and Kenneth Peltier will be conducting a review of all minutes and adopted resolutions; checking for accuracy, order, etc.
4-Minutes of April 21, 1986 were read, and approved as read.
5-Francis Levier reported he has requested an official ruling on the new Title VI regulations prohibiting non-Indian participants in the elderly feeding program. Meeting recessed. Meeting reconvened.
6-Tribal Rolls Director Lori Bowlan submitted Pot. Resolution #86-234 approving two qualified applicants for tribal enrollment. Motion passed.
7-Minutes were read from the May 11, 1986 meeting. Move to approve as read, motion passed.
8-Enterprise and program budget reviews were conducted with the assistance of Gerarda Kelsey, computer programmer.
9-A letter from CTSA, signed by Dan Littleaxe and refusing participation in the Potawatomi JTPA program was read. Littleaxe is refusing to let CTSA tribal youths participate in the Potawatomi program because of a previous dispute that resulted in the Dept. of Labor's ruling in the Potawatomi Tribe's favor. B.C. consensus was to send a copy of Littleaxe's letter, the Dept. of Labor ruling and the Potawatomi's letter offering summer job employment to CTSA tribal youth (Kickapoo and Iowa's) to the Kickapoo and Iowa tribes' chairmen, as well as to all members of the CTSA board of directors. The Potawatomi tribe's position on Littleaxe's allegation that we owe CTSA money is that the alleged figure owed is simply a CTSA bookkeeping entry and was not funding disallowed by the Dept. of Labor. The tribe is also willing to take responsibility for CTSA $3,000 audit exception and has offered to repay portions of the amount to the Kickapoo and Iowa tribes. John Barrett moved to send letters offering JTPA participation to the Kickapoo and Iowa Tribes and also offering to split the $3000 audit exception. Motion passed.
10-Move to approve Pot. Resolution #86-235 appointing the judges of the Potawatomi Tribal Court, to be confirmed by referendum vote in June. Motion passed.
11-Move to approve Pot. Resolution #86-236 approving a set-aside budget and administrative guidelines for referendum vote in June. Motion passed.
12-Move to approve Pot. Resolution #86-237 authorizing purchase of a tractor and attachments for FireLake. Motion passed.
13-Discussion was held on Haskell. John Barrett will arrange meetings in Washington D.C. for tribal Mbr and Haskell teacher Duane Evans. The tribe is endorsing Evans' attempt to be placed on the Haskell Board of Directors and will pay his expenses to Washington.
14-Move to send a letter to Rep. Tom Dashle endorsing his efforts for a Native American monument at Arlington National Cemetery. Motion passed.
15-Move to send a letter to the BIA requesting the return of funds to the 93-638 Indian Self-Determination Account. Motion passed.
16-Move to send a letter to the BIA opposing adopting of a single line item BIA budget. Motion passed.
17-Move to amend the Potawatomi Law and Order Code as recommended by the Tribal Attorney to be in compliance with the tribal constitution. Motion passed.
18-Move to send a letter to Quanah Enterprises informing them that the tribe cannot currently economically justify purchase of the old Cherry Building. Motion passed.
19-Move to approve Potawatomi Ordinance #86-127 adopting a tribal bingo ordinance and repealing all previous ordinances that are in conflict.
20-Move to approve Pot. Resolution #86-238 registering a protest against the appointment of Governor (of the Absentee Shawnee) Dan Little Axe's brother to the position of HIP Housing Inspector. Motion passed.
21-Francis Levier will send a registered mail letter to the Potawatomi Tribe's representative to the Absentee Shawnee Housing Authority voicing our objection to Governor Little Axe's appointment to the Housing Authority Board; appointment of his brother to the inspector's position and the unnecessary hold-up on letting a contract for the elderly housing project to be located on tribal land.
22-Move to send a letter to CTSA (Central Tribes of the Shawnee Area) pointing out that the Citizen Band is still a one-fifth owner of the CTSA complex and that we are never consulted on business decisions. Consequently we intend to begin collecting one-fifth of all rent proceeds, as well as back rent. Consensus was to distribute our proceeds to the Iowa and Kickapoo Tribes. Carbon copies will be sent to the Iowa and Kickapoo tribal chairmen. Motion passed.
23-A letter will be sent to John Greene of the U.S. Attorney's office notifying him of our intentions to utilize history funds previously in conflict and generated by federal programs for the publication of Father Joseph Murphey's book.
24-Move to allocate approx. $1400 from CTGP to fence the driving range from the highway to the creek. Motion passed.
25-Move to have the Tribal Attorney send a registered letter to former tribal chairman Leon Bruno requesting him to return cooking equipment, pow-wow gifts and the Don Perrote cultural series videotapes to the tribe. The PIP Club will send Bruno a similar letter. Motion passed.
26-Move to approve a $5000 Tax Commission allocation to be loaned to the Potawatomi Pow-Wow Grounds Development Authority to repair electrical and water hook-ups and pow-wow benches. Motion passed.
Meeting adjourned.
BC.BCM.May.22.1986:
Roll call, meeting called to order.
1-B.C. went immediately into Executive Session to discuss pending litigation with the Tribal Attorney. Committee reconvened in open session.
2-Move to approve Pot. Resolution #86-239 authorizing the tribal attorney to pursue all federal court legal action and pertinent and necessary in the matter of the Potawatomi Tribe versus Enterprise Management Consultants, Inc. and any parallel cases arising with the Oklahoma Tax Commission or any other agency. Action is being taken against EMCI for their refusal to make lease payments or negotiate a management contract following BIA and Interior guidelines. Motion passed.
3-Motion to authorize the tribal attorney to speak with the BIA superintendent on issues pertaining to ongoing litigation against tribal officials brought by John Schoemann. Motion passed.
4-Move to give the tribal attorney authorization to request the FBI to reopen the investigation of John Schoemann's purchase of land for a USDA program for the tribe and use of the funds paid by USDA. Motion passed.
5-County Commissioner James Cravens was introduced. Discussion with Commissioner Cravens included repairs to Hardesty Road and future plans for Mission Hill Hospital.
Meeting adjourned.
BC.BCM.June.9.1986:
Roll call, meeting called to order.
1-Minutes of the May 12, 1986 B.C. meeting were read. Additions and corrections were made, and approved as corrected. Motion passed.
2-Minutes of the May 22, 1986 meeting were read. Move to approve the minutes as read, motion passed.
3-Lori Bowlan submitted Potawatomi Resolution #86-240 approving three qualified persons for tribal enrollment. After review of their records, move to approve. Motion passed.
4-Ms. Bowlan reported that she had sent void copies of valid tribal identification cards to IHS, food distribution and other service agencies to prevent the use or acceptance of falsified enrollment cards. Motion approved. B.C. recessed, reconvened.
5-Reps of Western Heritage Life Insurance Company made a presentation to the Committee on the possibility of a survivor benefits plan for all interested Mbrs of the tribe. For $6,000 a month every Mbr of the tribe would receive a $500 survivor benefit insurance guarantee. The logistics of insuring 12,000 people-keeping current on location, etc. was discussed. The matter was tabled for further study.
6-Move to approve Pot. Resolution #86-241 authorizing installation of a water meter at the elderly housing development site. Motion passed.
7-Pat Sulcer gave a presentation on Ben Nighthorse Campbell, a Native American from Colorado running for Congress. The B.C. will investigate further before endorsing Mr. Campbell's candidacy.
8-Discussion was held on the benefits of belonging to the Tecumseh and Shawnee Chamber of Commerce's. Consensus was to join both.
9-Discussion was held on the Regional Council meetings for the 1986-87 year and tentative dates set.
10-Francis Levier reported that he would be attending an IHS meeting the next day to address the issue of the service director being sent out of state.
11-Report on the BIA Budget meeting was reported.
12-Move to approve Pot. Resolution #86-242 approving a five way equal split with the other 5 tribes for distribution of IMPL funds. Motion passed.
13-Discussion was held on purchasing computer software from the Chickasaws for the WIC and Food Distribution programs. Move to purchase the software at a price of $6,000, to be made in installment payments. Motion passed.
14-Move to purchase three mower reels to cut Bermuda grass at FireLake @ $585 a piece. Motion passed.
15-John Barrett reported that George Snyder, candidate for the State House of Representatives has approached the tribe for a political endorsement. Meeting recessed then went into Executive Session. Meeting reconvened.
16-Move to rescind Pot. Resolution #86-238, Motion passed.
Meeting adjourned.
BC.BCM.June.23.1986:
Roll call, meeting called to order.
1-Move to waive reading the minutes of June 9, 1986 until the next general meeting. Motion passed. Recessed. Reconvened.
2-Move to approve the purchase of a software package from the Chickasaw Nation for use by the WIC and Food Distribution programs. Total purchase price is $6,000, payable in $1,000 increments. Motion passed.
3-Move to approve Pot. Resolution #86-243 "To apply for continuation and refunding of Title VI of the Older Americans for fiscal year 1987." Motion passed.
4-Francis Levier will be contacting senior citizen activities groups to see whether or not we can get volunteers to help expand the tribal Title VI program's activities.
5-MOve to approve Pot. Resolution #86-244 to the United States Department of Agriculture "to authorize and support the Food Distribution Program for fiscal year 1987." Motion approved.
6-Move to approve Pot. Resolution #86-245 "For the contracting of Consolidated Tribal Government Program (monies) for fiscal year 1987." Motion passed with Francis Levier abstaining due to federal regulations prohibiting the administrator of the grant from voting on it.
7-Francis Levier announced that the tribe has been awarded a $3277 library grant from the U.S. Department of Education.
8-John Barrett announced a meeting between the B.C. and a television producer interested in a joint venture cultural and educational film project.
9-Discussion was held on purchasing a brush-hog for FireLake. Move to investigate purchasing gear boxes for existing equipment as well as setting aside $500 a month from FireLake profits to go strictly towards golf course equipment purchases. Motion passed.
10-Discussion was held on the need for Potawatomi applicants for the elderly housing project. B.C. consensus was to run a notice in the Hownikan and have the CHR Program generate a list of potential eligible applicants for the low cost housing.
11-Move to approve Pot. Resolution #86-246 "Requesting immediate action on the elderly housing project; requesting progress reports to submitted to the tribe and agreeing to submit monthly progress reports to HUD." Motion passed.
12-Discussion was held on details of the upcoming General Council. B.C. went into Executive Session, meeting reconvened.
13-Move to approve Potawatomi Resolutions #86-247 and #86-248 requesting Intergovernmental Personnel Assistance form the BIA and Inspector General's office to resolve the current conflict between the I.G.'s office and the BIA's Indirect Costs policies and, once conflict is resolved, set up a meeting with the tribe's selected audit firm for clarification. Motion passed.
Meeting adjourned.
BC.BCM.June.26.1986:
Roll call, meeting called to order.
1-A proposal was submitted by Nuchie Nashoba and Billy Williamson of Native American Today for the creation of a television broadcast facility through Amco Oil Company. Francis Levier will be authorized to contact Rob Burpo with First American Financial to develop and facilitate financing for the project. Motion was made to accept Resolution POTT#86-249 requesting Amco Oil to contribute their quality broadcast equipment to the Potawatomi Tribe. Motion passed.
2-Motion to accept Resolution POTT#86-251 reappointing the Scholarship Committee and Resolution POTT#86-251 reappointing the existing Prosthetics Committee and exempting Tom Gray with an alternative appointment at a later date. Motion passed.
Meeting adjourned.
BC.BCM.July.14.1986:
Roll call, meeting called to order.
1-Business Committee Consensus was to change the order of the agenda to accommodate Tribal Rolls Secretary Lori Bowlan.
2-Andy Bradford requested $250 to pay expenses of the Potawatomi Softball Team in the finals. Moved to approve $250 for the team, motion passed.
3-Move to approve Potawatomi Resolution #87-1, expressing gratitude and thanks to Bob Davis for his contributing the sound equipment for the Pow-Wow and General Council. Motion passed.
4-Tribal Rolls Secretary Lori Bowlan submitted Potawatomi Resolution #87-02 approving four applicants for tribal enrollment. Motion passed. Considerable discussion was held on the issue of "N.D." (no blood degree) tribal members and applicants for enrollment. Consensus was that the burden of proof for tribal enrollment should be on the applicant. For purposes of conforming with constitutional membership requirements letters will be sent to "N.D." applicants requesting they supply proof of Citizen Band blood quantum.
5-Ms. Bowlan requested the B.C. review the Scholarship Foundation guidelines. B.C. consensus was to leave the guidelines as written. All criteria for establishing eligibility and priority need however, will be utilized in future scholarship allocations.
6-Ms. Bowlan gave a presentation on the proposed Century Census to commemorate the 100th anniversary of the Dawes Act. Considerable discussion was held concerning tribal priorities and concerns with historical and genealogical research. The Century Census was tabled in order to investigate possible funding sources for the proposed project.
7-The Tribal princess requested financial assistance in attending two pow-wows in Michigan this summer. Move to approve $500 for the ten day trip; motion passed.
8-B.C. went into Executive Session to discuss personnel matters. Regular Session reconvened.
9-MOve that a correction be made on tape regarding a mis-number resolution at the June 9th meeting. Motion passed, the tape stands corrected (minutes reflected the right resolution number). Meeting recessed. Reconvened.
10-Discussion was held on publication of industrial development brochure outlining advantages of locating on tribal land. Consensus was to fund the project as soon as monies are available.
11-Move to approve Potawatomi Resolution #87-03 submitting a constitution revision to the BIA establishing five year terms of office for B.C. members, providing for one office up for election each year; and calling for a Secretarial Election on the proposed amendment and the proposed Tribal Charter. Motion passed.
12-Move to strike the word "removable" from the Health Aids Foundation guidelines pertaining to dental work and allowing for coverage of permanent dentures, bridges and implants. Motion passed.
13-Discussion was held on new insurance laws allowing employees leaving the tribe to keep their tribal insurance if they personally pay the premium.
14-Move to approve Potawatomi Resolution #87-04 instructing the BIA to utilize instruction and directions of the CB Tribe concerning investment of tribal funds. Motion passed.
15-Move to approve Potawatomi Resolution #87-05 providing for Potawatomi preference in all services administered by the CBP Tribe for Native Americans. Motion passed.
16-Move to approve Potawatomi #87-06 submitting an application to FHA for the Housing Preservation grant Program. Motion passed.
17-Chairman Barrett read the minutes of the June 9, June 23, June 26, and July 2 B.C. meetings. Move to approve as read. Motion passed.
Meeting adjourned.
BC.BCM.July.29.1986:
Roll call, meeting called to order.
1-Minutes of July 14 read, move to approve minutes as read, motion passed.
2-Move to approve Pot. Resolution #87-08, submitted by CHR Director Ken Cadaret and approving a contractual agreement between the tribe and the Central Oklahoma Economic Development District (COEDD) to provide services under the Title III-B Older Americans Aide Program for FY-1987. Motion passed.
3-CHR Director Cadaret discussed the proposed IHS service eligibility requirement changes. If IHS adopts the proposed one-quarter blood degree requirement for services there will be a 35.5 percent reduction in services to the five tribes in the Shawnee Agency. The Oklahoma City IHS budget is expected to be cut from $1 million to $600,000 also, if the IHS proposed reg's are adopted. Cadaret estimated that 72 percent of the Potawatomi's now eligible for Shawnee IHS services will be denied services due to the one-quarter blood degree requirement. The B.C. has taken a strong stand against the IHS proposal and will be writing letters and sending telegrams continually opposing a change in regulations.
4-Caderet also noted that a general hearing on the IHS proposal will be held at the Potawatomi Tribe on Sept. 3 from 6:30 - 10:30 p.m.
5-Move to approve Pot. Resolution #87-09 submitted by Tribal Rolls and accepting six applicants for enrollment. Individual votes were taken prior to adoption of the resolution on each applicant. Motion passed.
6-Clarification of eligibility guidelines for Potawatomi Scholarships was discussed. In order to qualify for a scholarship an individual may not exceed the previously established $12,500 annual income limit. All applicants are being advised through the mail of the Scholarship Foundation requirements for eligibility.
7-Move to reappoint the Potawatomi Election Committee of 1986 to implement an upcoming special election and the regularly scheduled election for June of 1987. Motion passed.
8-Discussion was held on a request from northern Potawatomi's for the Citizen Band to assist them in acquiring a traditional burial grounds in Mendon, Michigan. Francis Levier will research the issue.
9-Move to establish a Community Benefits Fund with an annual limit of $3,000 to assist in funding various events and groups requesting assistance in representing the tribe. Motion passed.
10-Kenneth Peltier noted he had been approached by the Kickapoo Square merchants organization to conduct a Pow-wow at the Square's grand opening.
11-*Confidential-Discussion was held on the tribe's various bank accounts and the banking relationships between the tribe and the area banks. Move that several accounts be moved to the American National Bank and that a meeting be set up with American to see if (a) we can be assigned one person to work with our accounts (b) how many accounts can be consolidated (c) what funds can be placed in money market accounts and (d) place all checking accounts into interest bearing accounts. Motion passed.
12-*Confidential-Discussion was held on Tribal Attorney Contracts and the necessity for BIA approval. Francis Levier will be discussing the matter with Cotten, Day and Doyle in Washington, D.C. Move to approve Pot. Resolution #87-10 authorizing Pierson, Ball and Dowd and Cotten, Day and Doyle law firms to research the need for federal court action challenging the BIA's authority to regulate tribal funds for legal expenses.
Motion passed.
BC.BCM.Aug.12.1986:
Roll call, meeting called to order.
1-Discussion was held on Scholarship Foundation eligibility requirements. Clarification was noted for the record that tribal members eligible for educational assistance could not have an income in excess of $12,500. Payment will be made based on assistance per credit hour. All clarifications reflect the original scholarship guidelines that must now be vigorously enforced due to falling interest rates on set-aside monies. Move to amend the Aug. 6, 1986 to reflect the Scholarship Foundation clarifications, motion passed.
2-Minutes of the Aug. 6, 1986 B.C. meeting were corrected and approve as corrected, motion passed.
3-Move to rescind Potawatomi Resolution #86-230, motion passed.
4-Move to approve Potawatomi Resolution #87-12 authorizing the drawdown of $20,000 in accumulated interest monies for the Scholarship Foundation. Motion passed.
5-Move to direct the Scholarship Foundation to pay in-state tuition rates only for eligible scholarship applicants up to $125 for part-time students and $250 for full-time students until interest rates begin to rise. Motion passed.
6-Francis Levier presented a letter from Mrs. Cable Ball, Rep. of the George Winter collection. Mrs. Ball noted that in 1982 she had sent the tribe 500 sets of Winter prints to the tribe to be marketed. The prints, however, are in the possession of ex-committeeman Mel Maritt and Mrs. Ball is urging the Committee to regain possession of the prints to benefit the museum. Francis Levier has sent Maritt a letter demanding return of the prints by Aug. 22. If there is no response action will be taken in the Potawatomi Tribal Court.
7-HUD Director Bob Dunning presented a proposal to double the size of the Tribal Store at an estimated expense of $42,000 plus paving expansion costs. The new plan proposes additional gas pumps and limits deliveries to the east side of the store. The expansion can be expected to pay for itself within 12 months. Move to approve the proposal, utilizing the Indian Business Financing Act at 7 1/2 percent interest on a three year term loan with a Shawnee bank; first year fixed, second and third year to float. Motion adopting Pot. Resolution #87-14, passed.
8-Move to approve Pot. Resolution #87-13 requesting Community Services Block Grant funding from the Department of Health and Human Services. Motion passed.
9-Move that the B.C. appeal the decision of the Shawnee BIA supervisor Joe Walker on the CBP request that the BIA provide the tribe with information requested for compliance with bingo contract guidelines as established by Assistant Secretary of the Interior Ross Swimmer. Motion passed. 10-*Confidential memo to tribal police-anyone, including Wesley Flynn, caught drinking on tribal grounds other than designated golf course areas is to be arrested. Flynn, in particular, has been warned twice.
Meeting adjourned.
BC.BCM.Aug.30.1986:
Roll call, meeting called to order.
1-Motion was made to waive the reading of the minutes until the next meeting. Motion carried.
2-Motion was made to approve Resolution #87-15 for new attorney contract for the same terms. Motion passed.
3-Discussion was held in regards to the computer department.
4-Discussion of Bingo Contract took place. Chairman John Barrett designates the B.C. on Bingo Policies issues and Tribal Administrator on daily affairs of the Bingo. Motion made to approve a resolution to approve a bingo contract with Brent Barnes to contract the Tribal Bingo. Motion passed with contingencies to be included in resolution.
5-Indirect Cost was discussed with some changes to be made by the Tribal Administrator.
Meeting adjourned.
BC.BCM.Sept.14.1986:
Roll call, meeting called to order.
1-Discussion was held on pending litigation in the Schoemann and bingo cases.
2-Minutes were read from the Aug. 12, 1986 BCM. Minutes approved.
3-Minutes were read from the Aug.12, appropriations meeting, Move to approve, motion approved.
4-Minutes were read from Sept. 8, BCM. Minutes approved.
5-Minutes of July 29, 1986 were reviewed. Motion to approve, motion carried.
6-Move to approve Potawatomi Resolution #87-17 authorizing Francis Levier to negotiate a new Indirect Cost Rate on behalf of the tribe. Motion passed.
7-Doyle Owens moved to deny a request for raises for the WIC employees. Motion passed.
8-Discussion was held on the constitutional revision submitted to the BIA for a secretarial election.
Meeting adjourned.
BC.BCM.Oct.14.1986:
Roll call, meeting called to order.
1-Corrected minutes of Sept. 8, 1986 were read and approved.
2-Minutes of Sept. 14, 1986 were read and approved as submitted.
3-The consensus of the Committee was to change the order of the agenda in order to discuss employee issues and hear the report from Tribal Rolls first, while waiting for the Chairman to arrive.
4-After discussion on employee holiday leave time, move to give all employees the Friday after Thanksgiving off and to let employees choose between the Friday after Christmas and the Friday after New Year's as their second paid holiday. Motion approved.
5-After a report from Tribal Rolls Director Ava DeLeon, move to approve Pot. Resolution #87-18 accepting 11 applicants for tribal enrollment. Motion passed.
6-Operations Manager Bob Dunning gave a report on the proposed construction of permanent bathrooms at the Pow-Wow Grounds. Move to have Bob Dunning draft a set of building plans and submit a financial proposal to the B.C. Motion passed.
7-Bob Dunning next gave a report on the "very serious" deteriorating condition of the SW corner of the Museum addition. Bob Dunning's proposal is to dig around the building, perma-jack the piers back up (@600 a piece), French drain a and seal the broken water pipe area and then repave the sidewalks. After considerable discussion move to go ahead with the museum project, motion passed.
8-Move to approve Pot. Resolution #87-19 approving a settlement with John Schoemann. Motion passed.
9-Discussion was held on the Tribal Store expansion and whether or not the project should include paving to the North side of the Pow-Wow Grounds. Consensus was to table the matter for further discussion.
10-Move to approve Pot. Resolution #87-20 requesting a BIA guaranteed loan to be used for expansion of the Tribal Store. Motion passed.
11-Move to approve Pot. Resolution #87-21 requesting a $25,000 economic development grant. Motion passed. John Barrett arrive and took over the chair.
12-Discussion was held on the software sold to the tribe by the Chickasaws. The software is not acceptable to USDA and Francis Levier will be contacting the Chickasaws for restitution of Potawatomi Funds.
13-After a review of previous votes, Chairman Barrett added his "yes" vote to the record on all matters passed by the Committee.
14-Chairman Barrett announced he will be addressing the Shawnee City Commission meeting at the request of the Mayor to present a proposal for an intergovernmental development project between the city and the tribe.
15-Discussion was held on the proposed Indirect Cost Budget. Consensus was to separate the bookkeeping functions of the enterprises from the tribal programs. Motion passed.
16-Discussion was held on having the tribal attorney draft alcohol and tobacco ordinances in order to qualify for letters of credit to be utilized in cigarette purchasing.
17-Discussion was held on quarters for the tribal court. The first office in the interior of the admin building will serve as the court clerk and judges' chambers. A witness box needs to be constructed.
18-Francis Levier will be setting up a meeting between the B.C., Tribal Attorney and Consultant Browning Pipestem to discuss the ramifications of the proposed tribal charter.
Meeting adjourned.
BC.BCM.Oct.21.1986:
Roll call, meeting called to order.
1-Move to waive the reading of the previous minutes. Motion passed.
2-Committee went into Executive Session with the Tribal Attorney to discuss pending litigation.
3-Move to approve Pot. Resolution #87-22 repealing Resolution #87-16 that entered into a bingo contract with Brent Barnes, contingent on Barnes settling the bingo dispute with Enterprise Management Consultants, Inc. Motion passed.
4-Move to approve Pot. Resolution #87-23, authorizing the tribal attorney to file a special writ of appeal to the 10th Circuit Court of Appeals to rescind of modify Judge Luther Bohanon's order directing EMCI to deposit tribal funds with the court. Motion passed.
5-Move to approve Pot. Resolution #87-24 authorizing the tribal attorney to present evidence of possible wrong-doing to the BIA to be vigorously investigated on behalf of the tribe. Motion passed.
6-Move to adopt Pot. Resolution #87-25, rescinding Pot. Resolution #83-50 wherein a previous administration wrongly removed several people from the Tribal Roll. Motion passed.
Meeting adjourned.
BC.BCM.Oct.27.1986:
Roll call, meeting called to order.
1-Chairman Barret gave a report on his recent trip to Amarillo, Texas to meet with the principals of SROOC, Inc., a company interested in a joint venture with the tribe. After a review of financial statements, inventories, etc. for SROOC, move to approve Potawatomi Resolution #87-26. proposing a purchase agreement from the tribe to SROOC and authorizing the tribal attorney to review the company's status and negotiate on our behalf. #87-26 also authorizes a review of the company's documents and the tribe's proposal by an outside accounting firm. Motion passed.
2-Discussion held on a joint venture proposal submitted to the tribe by a sand company. No action was taken.
3-Minutes were read from the Oct.4 1986 BCM. Move to approve minutes with 2 additions. Motion passed.
4-Minutes were read from the Oct.21, 1986 BCM Move to approve minutes as read. Motion passed.
5-Discussion was held on appointment of a Rep to the Absentee Shawnee Housing Authority Board of Directors. Nominations given. Motions passed.
6-Discussion was held on finalizing plans for the proposed permanent restrooms at the tribal Pow-Wow Grounds. Move to approve the design and budget and to proceed with construction immediately. Motion passed.
7-Discussion was held on the repairs to the museum currently under way. Move to approve an extra $2,277 for an additional concrete slab south of the building for future museum expansion. Motion passed.
8-Discussion was held on a bank statement sent to the tribe from Mrs. Cable Ball. The Statement from the United Del City Bank showed a balance of $1,794 in the "Pottawatomie Indian Nation Historical Society Museum and Scholarship Fund." The statement was mailed to Mrs. Ball along with several boxes of George Winter prints, originally given to the museum, that have been in the possession of impeached Committeeman Mel Marritt. Move to approve Pot. Resolution #87-27 authorizing withdrawal of funds from the bank and requesting new signature cards. A new account will be established. Motion passed.
9-Discussion held on the possibility of using historical and allotment maps as displays in the Long Room and the Museum.
10-Discussion was held on the Safe Drinking Water Act Amendments of 1986. Francis Levier will be investigating provisions of the Act and implications for the tribe.
11-Discussion was held on the joint development project recently proposed by the tribe to the City of Shawnee. Francis Levier will be contacting the Bureau of Reclamation for an opinion on our proposal.
12-Discussion was held on an Army Corps of Engineers levy proposal submitted to the city of Shawnee and noticed for public comments. The tribe will send a letter opposing the Corps proposal on the grounds that it is not economically viable and has the potential for damage to two-thirds of the tribes property.
13-Francis Levier reported that the new WIC Director, Doris Goodin, has visited the WIC sites and sat through several certification sessions. She has proposed changes in her department and Levier is pleased with her progress.
14. B.C. went into Executive Session to discuss employee matters.
Meeting adjourned.
BC.BCM.Nov.24.1986:
Roll call, meeting called to order.
1-Move to lease a Pitney Bowes model semi-automatic stamp machine for tax stamping cigarettes sold at the Potawatomi Tribal Store. Lease cost is $532, constituting labor savings of approx. $200 a month. Motion passed.
2-Move to approve Potawatomi Resolutions #87-33 and #87-34 requesting Department of Interior approval of trust status for two parcels of land: the 16.26 acre USDA Food Distribution Program site and the 6.90 acre tract for the elderly housing development. Both parcels are now debt free. Motion passed.
3-Discussion was held the tribe's plan to contact the Bourbonnais descendants with a claim to the Bourbonnais cabin located south of the tribal complex. The tribe would like to get permission from the family to relocate the cabin on a site to include the two donated Sacred Heart buildings. Chairman Barrett will contact the family offering them assurances on prerogatives of use as well as preservation, safekeeping and recognition of the cabin as a historical site.
4-B.C. went into Executive Session to discuss pending litigation.
5-After reconvening in regular session Chairman John Barrett read the minutes of the Nov. 10, 1986 Business Committee Meeting. Addition to the minutes was the approval of Pot. Resolution #87-32 requesting to contract court funds on behalf of the Iowa Tribe and the Potawatomi's. Minutes Amended. Motion passed.
6-Move a letter be sent to Charles Ming of HUD opposing federal regulations penalizing tribes applying for CDBG funds for non-payment of rent by Housing Authority participants. Motion passed.
7-Move that Potawatomi Chief Justice Bill Rice be asked to spend one day a month at the tribe reviewing records, dockets, etc. for the Tribal Court. Motion passed.
8-Move to approve Potawatomi Resolution #87-35 naming Mrs. Cable Ball an outstanding benefactor of the tribe. Motion passed.
9-Dr. Levier announced the tribe had received a $1,055 Community Services Block Grant.
10-Move approval for the tribe to apply for a joint community development block grant with the city of Shawnee and the Shawnee Industrial Development Authority. Motion passed.
11-Move that intergovernmental agreement papers between the tribe and the cities of Shawnee and Tecumseh be drafted. Motion passed.
12-Ed Wilson gave a presentation on a proposed economic development conference to draft a long range tribal priorities plan. Wilson will report back with details.
13-Move to approve $23,282.50 reimbursement from referendum budget funds to General Account. After review of purchase orders and statements, motion passed.
Meeting adjourned.
BC.BCM.Dec.16.1986:
Roll call, meeting called to order.
1-Proposed Resolution #87-36 to amend the proposed charter submitted to the Bureau of Indian Affairs.
2-Ben Cotton stated to the group that he would write the resolution and sent it to Francis Levier, Tribal Administrator for approval and signatures.
3-Motion to eliminate from Article V-Departmental Review of Corporate Acts: (a) and (b). Motion passed.
Meeting adjourned.
BC.BCM.Dec.22.1986:
Roll call.
1-Motion to waive the reading of the minutes from the previous meeting until the next meeting. Motion passed.
2-Motion to approve Resolution #87-37 approving a lease of the Alexander-Rhodd allotment. Motion passed.
3-Motion to approve Resolution #87-38 authorizing a drawdown of $20,000 of the interest accrued on the 20% set-aside on the Scholarship Program. Motion passed.
4-Motion to accept Resolution #87-39 appointing Mr. David McCullough as District Attorney. Motion passed.
5-Motion to take the Potawatomi share of IMPL funds available by the Bureau of Indian Affairs in the amount of $7,500 and that those funds be set aside for the museum expansion project. Motion passed.
6-A letter was received from the Oklahoma City University concerning the Native American Indian Law Chair. Motion was made to provide a letter of endorsement. Motion passed.
7-Motion to provide a $25 savings bond for all tribal employees as a Christmas present and a job well done. (A total of 75). Motion passed.
8-Motion was made to authorize Tribal Administrator Francis Levier to notify the Department of Health and Human Services of our official objections and qualifications relating to the charging of interest in penalties on debts owed by the Indian Health Services relative to proposed rules dated Tuesday, November 4, 1986 published in the Federal Register, line 51 #213 relates to 42 CFR part 36. Motion passed.
9-Motion made to appoint Elinda McKinney as the Potawatomi Tribal Princess. Appropriation for the princess in the amount of $750 is to be taken out of Public Activity Funds. Any associated expenses beyond the $750 will be matter of consideration for future business committee action. Motion passed.
10-Motion to reimburse CTGP for the carpet installed in the long room in the amount of $4,796.24. Motion passed.
11-Motion to approve Appropriation #87-7 to reimburse General Account for October Salaries in the amount of $9,344.24. This is a current appropriation. Motion passed.
Meeting adjourned.
Special Business Committee Meeting Minutes:
BC.SBCM.Feb.27.1986:
Reads "Special meeting called to order" in the beginning to approve Pot. Resolutions #86-219 and #86-220.
1-Move to approve Pot. Resolution #86-219 "authorizing the tribe to submit a grant application to HUD-CDBG, Indian Programs, for funds to construct a warehouse facility on tribal lands and renovate tribal facilities in FY 1986. Motion passed.
2-Move to approve Pot. Resolution #86-220 "making certain asssurances in connection with an application for the Community Development Block Grant Program. Motion passed.
Meeting adjourned.
BC.SBCM.March.6.1986:
Roll call, meeting called to order.
1-Move to pass Resolution #86-225 for the Citizen Band Potawatomi Tribe to take over the bond mortgage debt of C & H Wholesale at the American National Bank for the sum of $400,000.00 and to pay the appraised value of the inventory in return for equity of the business.
Meeting adjourned.
BC.SBCM.May.2.1986:
Roll call, meeting called to order.
1-Move to approve Resolution #86-232 for adopting of an inventory of housing needs for the Citizen Band Potawatomi Indians of Oklahoma. Motion passed.
2-Move to approve Resolution #86-233 opposing the bill transferring Haskell Junior College out of the control of the Bureau of Indian Affairs until public hearings have been held through out the nation on the bill. Motion passed.
Meeting adjourned.
BC.SBCM.July.2.1986:
(Special written in pen). Roll call, meeting called to order.
1.Motion to accept Resolution 86-252 requesting the CBPIoO to enter into a contractual agreement with the Indian Health Service, Oklahoma City Area, to provide for P.L. 93-638 Indian Self-Determination continuation funds to be used for the Community Health Representative Program for fiscal year 1987. Motion passed.
Meeting adjourned.
BC.SBCM.Aug.6.1986:
Roll call, meeting called to order.
1-Motion made to appropriate $114,307.86 from the 1987 Set Aside Funds to pay into general account to pay off note payments N/P56105, 56106, 56107, and N/P51235 at the Federal National Bank. Motion passed.
2-Motion to pass resolution #87-11 to increase the CBPT's attorney fee from $40,000 to $103,000 per year. Motion passed.
Meeting adjourned.
BC.SBCM.Sept.8.1986:
Roll call, Special meeting called to order.
1-Move to approve General Council appropriation #87-4, reimbursing General Account for $2,329.44 for work on the Long Room and cart path repairs. Motion passed. (Account balance: $211,371.28).
2-Move to approve General Council appropriation #87-3, reimbursing General Account for $15,382.28 for work on the Pow-Wow Grounds. Motion passed. (Account balance: $213,700.72).
3-Move to approve General Council appropriation #87-5, reimbursing General Account for $3,296.92 for July and August maintenance expenses. Motion passed. (Account balance: $208,074.36).
4-MOve to approve a $200 donation to the Potawatomi Bowling League from the community services fund. Motion passed.
5-Discussion was held on repairs needed at the golf course.
6-Move to approve a proposal submitted by the tribal golf pro to purchase the pro shop inventory on an approved monthly payment plan. Motion passed.
Meeting adjourned.