1988 Business Committee Meeting Minutes
Date1988
ClassificationsArchive
Object numberBC.BCM.1988
Description1988 Business Committee Meeting MinutesJanuary 21 - Business Committee Meeting
January 28 - Business Committee Meeting
January 28 - Executive Business Committee Meeting
February 4 - Business Committee Meeting
February 25 - Business Committee Meeting
March 5 - Business Committee Meeting
March 9 - Business Committee Meeting
March 30 - Business Committee Meeting
April 28 - Business Committee Meeting
May 20 - Special Business Committee Meeting
May 26 - Business Committee Meeting
June 8 - Business Committee Meeting
June 21 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.28.1988:
Roll call, meeting called to order.
1-Move to approve the minutes of Jan. 21 1988 as read, motion passed.
2-Chairman Barrett reviewed the current investigation and activities of the Inspector General's office. Barrett read into the record copy of a memo issued by tribal administration to tribal employees encouraging employees to make a written or taped record of their interviews with the I.G. or to have a witness present. The memo was issued after the I.G.'s representative declined to interview Barrett and two staff members who requested a witness or tape recorder be present during their questioning. Since the investigators are still refusing to tell the tribe what they're investigating, and the investigation is going into its fifth month employees are encouraged to cooperate but to protect their constitutional rights as well.
3-Move to repeal Potawatomi Resolutions #88-26, #88-27, and #88-28 authorizing investigation of several potential economic development ventures which, after further investigation, proved not to be in the best interest of the tribe. Motion passed.
4-After discussion and review, move to adopt Potawatomi Resolution #88-45 approving the amended 1988 Election Ordinance and reappointing the 1987 Election Committee for 1988 (Chairman Norman Kiker, Clarice Melot, Gary Bourbonnais, David Bourbonnais and Don Yott). Motion passed.
5-Move to approve Potawatomi Ordinance #88-1-28 adopting a Potawatomi Uniform Commercial Code as amended to accommodate the tribal sovereignty provisions mandated by the Potawatomi Tribe. Motion passed.
6-Move to approve Potawatomi Resolution #88-46 amending the tribe's General Revenue and Taxation Ordinance to read: "Citizen Band Potawatomi Indian Tribe, Inc., a federally chartered corporation." Motion passed.
7-Move to appoint the B.C. as officers of CBPI Tribe, Inc. Motion passed.
8-Move to appoint John Barrett and Bob Davis to sit as CBPI Tribe, Inc.'s president and secretary, respectively. Motion passed.
9-Committee went into Executive Session at 8:45 to discuss economic development proposals. Committee reconvened.
10-Move to have Accounting Director Carolyn Givins compose budget reports for B.C. review on a monthly basis. Motion passed.
Meeting adjourned.
BC.BCM.Feb.4.1988:
Roll call, meeting called to order.
1-Waive the reading of the previous minutes, motion passed.
2-After discussion, John Barrett moved to lease a fleet of 50 gasoline powered golf carts for FireLake and to sell existing fleet of carts for $15,000 (to be used as a reserve for replacement or buy-out after lease expires). Motion passed.
3-Move to adopt Potawatomi Ordinance 88-2-4 as part of the Potawatomi Criminal Code, making it a misdemeanor to disseminate or publish anonymous or false campaign literature. Motion passed.
4-Motion to adopt Potawatomi Resolution #88-50 requesting funding under P.L. 93-638 for the tribe to contract for a Minerals Study Survey. The survey is to determine oil and gas reserves on tribal property. Motion passed.
5-B.C. agreed to waive per diems for the meeting.
Meeting adjourned.
BC.BCM.Feb.25.1988:
Roll call, meeting called to order.
1-Ken Cadaret led discussion on the proposed tribal pharmacy and the increased demand for health aides assistance from tribal members. Current demand for health aides assistances is running at $6,000 a month. Bridges, glasses, and hearing aids are the most commonly requested prosthetics, with bridges ranking number one. The B.C. is exploring means of raising the $18,000 necessary to implement the pharmacy and will report back at the next meeting.
2-The B.C. interviewed Steve Schweikhart, one of four applicants for the manager/golf pro position at FireLake Golf Course.
3-Jim Denton, representative of the CPA firm hired by the tribe presented the B.C. with a draft annual audit (submitted three months earlier this year than last). The tribe's accounting management system has improved to the extent that Denton feels the tribe should submit this audit to the Governmental Financial Officer's Association to see if the tribe qualifies for a certificate of merit. The only other tribe in the state of Oklahoma that has qualified is the Creek Nation. According to Denton, the tribe currently has $10 million in assets and "virtually nil" liability level. The final audit is expected to be completed by the end of March.
4-Francis Levier presented a mock-up of a design for the tribal license plates. Moved to approve the design as submitted with additional detail on the seal to show the tribe's name. Motion passed.
5-Due to the increased applications for scholarship and health aides assistance the B.C. instructed Dr. Levier to draw down the necessary interest funds as soon as possible.
6-Mr. and Mrs. Orvil Kirk gave a presentation to the B.C re: the 1988 Pow-Wow. The Kirk's agreed to organize and manage this year's powwow for the tribe. The tribe will furnish the necessary up-front monies, security, food for the free meal on Saturday, the sound system and raffle items. A tribal rep will be handling the collected monies and accounting. Move to allocate $15,000 for the 1988 Potawatomi Inter-Tribal Pow-Wow. Motion passed.
7-Move to approve the Oct.18 1987 minutes with one correction, motion passed.
8-MOve to approve the January 28, 1988 B.C. minutes with clarifications. Motion passed.
9-Move to approve the Feb.4 1988 B.C. minutes with one correction.
10-After discussion and review, move to approve Potawatomi Resolution #88-51 accepting 7 applicants for tribal enrollment. Motion passed.
11-Move to approve the Potawatomi Resolution #88-52 authorizing Michael Minnis to employ other attorneys when necessary for tribal representation. Motion passed.
12-MOve to approve Potawatomi Resolution #88-53 modifying the tribal vehicle ordinance to omit the word "Oklahoma" from the tribal vehicle license plates, motion passed.
13-Move to approve Potawatomi Resolution #88-54 amending the tribal criminal code raising the penalty for violations to $1,000 and one year in prison. Motion passed.
14-At the request of the Election Committee Francis Levier moved to approve Potawatomi Resolution #88-55 amending the 1988 Election Ordinance to remove conflicting language and to allow the Election Committee to pick up and process absentee ballots at 8 a.m. and 10 a.m. on election day. Motion passed.
15-After discussion of problems at the tribal weekend swap meet, move to adopt guidelines for swap meet management and law enforcement officials. Motion passed.
16-Move that tribal programs be assessed a fee to generate $7,700 to purchase an auxiliary power unit for the tribal computer network. Motion passed.
17-Chairman Barrett and Secretary Davis gave a report on their recent trip to Washington D.Sc. to review the progress of the proposed constitutional amendment that would base tribal enrollment on a descendency criteria. According to their report, the BIA is using a 1935 opinion from the Commissioner of Indian Affairs to justify rejecting the proposed amendment. According to "Chairman Barrett, "It appears the BIA's policy is not to expand the basis on which the tribe's base their enrollment-put simply, they don't want anymore Indians." B.C. consensus was to take the necessary steps to appeal Interior's decision. Business Committee recessed at 11:30 p.m. and reconvened at 11:55 p.m.
18-After discussion the B.C. agreed to authorize the tribal attorney to file a letter of protest with the Denver office of Inspector General on the way the I.G's investigators have conducted their present investigation. They have yet to meet with the B.C. or to clarify what allegations they are investigating.
19-Tribal attorney Mike Minnis was also authorized to send a written request to the Inspector General requesting an investigation into the operation of the tribe's bingo hall by Enterprise Management Consultants.
20-Chairman Barrett read a draft letter to the Dept. of Justice opposing their draft recommendations on the Indian Civil Rights Act. B.C. consensus was that the letter be sent.
21-B.C. went into executive session at 12:15 a.m. to discuss litigation and economic development. meeting adjourned. Business Committee Directives page-12 items of things to do.
BC.BCM.March.5.1988:
Roll call, meeting called to order.
1-Motoin made to waive the reading of the previous minutes. Motion passed.
2-Motoin made to interview candidates for the FireLake golf pro and manager position on March 9, 1988. Motion passed.
3-Move to approve Potawatomi Resolution #88-56 approving a lease-purchase of a fleet of 50 Yamaha gas-powered golf carts for FireLake. Cart maintenance is included in the lease package. Motion passed.
Meeting adjourned.
BC.BCM.March.9.1988:
Roll call, meeting called to order.
1-After discussion Bob Davis moved to set a $100 fee for copies of the Tribal Codes and Court Procedures manual. The fee will go into the Tribal Court account. Motion passed.
2-Move to approve the minutes of the Feb. 25 Business Committee meeting as submitted. Motion passed.
3-Move to approve the minutes of the March 5 Committee meeting as submitted. Motion passed.
4-Move to approve Potawatomi Resolution #88-57 authorizing a drawdown of interest on set-aside monies for the scholarship and prosthetics programs. The money will be invested in money market accounts and FDIC insured. Ms. Givens will check into short term annuity rates due to current low investment interest rates. Motion passed.
5-Francis Levier reported the new golf carts for FireLake Golf Course would be delivered within 15 days.
6-Francis Levier showed a mock-up of the tribal vehicle license plate incorporating the changes requested by the Business Committee. Consensus was to approve the new plate.
7-Francis Levier reported approval of a $125,000 ANA grant. Computer purchases authorized by the grant will competitively "shopped" and bids reviewed by the B.C.
8-Move to approve Potawatomi Resolution #88-58 formally removing Toby Kinslow from the office of tribal vice chairman on the grounds of misconduct in office. Kinslow had appealed his removal to the Supreme Court where the removal decision was upheld. Motion passed.
9-The B.C. interviewed an applicant for the position of FireLake golf pro for an hour. The applicant will be submitting a management proposal to the committee within a few days.
10-Chairman Barrett turned the meeting over to Secretary Bob Davis at 8:30 and left the meeting for another business appointment.
11-After establishing an executive session agenda for March 11, 1988 the meeting adjourned.
BC.BCM.March.30.1988:
Roll call, meeting called to order.
1-Move to approve the minutes of the March 9 Business Committee Meeting as read, motion passed.
2-Two bids were received by Title VI after twice advertising for the purchase of a van for the elderly feeding program. Harvey's GMC in Shawnee received approval for the van purchase. Move to approve Potawatomi Resolution #88-59 approving purchase of a Title VI van from Harvey's GMC for $16,830. Motion passed.
3-Move to approve Potawatomi Resolution #88-60 appointing John Barrett and Francis Levier as tribal representatives to United Indian Tribes of Western Oklahoma and Kansas and naming Hilton Melot and Bob Davis as alternate representatives. Motion passed.
4-After revisions of the draft set-aside budget for 1988 Hilton Melot moved to approve Resolution #88-61 establishing a set aside budget of go to referendum in the 1988 June election. Motion passed.
5-Move to approve Resolution #88-62 "adopting the position that the tribe will conduct its own emergency planning and community right-to-know committee" and naming administrative and community members as representatives to the committee. Motion passed.
6-After discussion, Bob Davis moved to approve Resolution #88-63 hiring Washington attorney Nate Burgerbest of the Doyle and Savit firm to contact and solicit congressional support for the tribe's constitutional amendment concerning descendancy enrollment criteria, placing a $2500 cap on administrative activities and a total $5000 cap for administrative remedy up to date of trial. Motion approved.
7-Committee consensus was to turn down an unsatisfactory offer from EMCI submitted by the bingo firm after Judge Alley's ruling that federal court did not have jurisdiction over the tribe.
8-Move to approve Resolution #88-64 accepting 6 qualified applicants for tribal enrollment. Motion passed.
9-Francis Levier will be seeking a replacement for the tribal princess who has moved out of state. Committee recessed.
10-Committee reconvened for Executive Session.
Committee adjourned.
BC.BCM.April.28.1988:
Roll call, meeting called to order.
1-Move to approve minutes of the March 30th meeting with one amendment. Motion passed.
2-After extensive discussion on the tribal self-insurance program through GSA, Francis Levier moved to amend the tribe's policy to incorporate a $100 plus 20 percent deductible on dental benefits as well as a $5 deductible on prescriptions. Effective May 1, employees carrying family dental only (without family medical) will be disallowed from the program. Motion passed.
3-Move to advance the tribe's Money Market fund to the Health Insurance Fund upon maturity. Motion passed.
4- Move to approve Public Affairs Fund monies to the Potawatomi Softball Team in the amounts of: $110 for equipment; $130 shirts; $500 for tournament registrations. The softball team consistently places tops in the state and donates its trophies to the tribe. Motion passed.
5-After discussion, John Barrett moved to approve Potawatomi Resolution #88-65 accepting 5 applicants for tribal enrollment. Motion passed.
6-Move to name 15 year old tribal member Janet Coffey of Norman as the 1988 Potawatomi Tribal and Pow-Wow Princess. Motion passed.
7-Move to allocate $500 in Public Affairs money for the tribal princess' costume and travel expenses. Motion passed.
8-Move to approve Potawatomi Resolution 88-66 recognizing tribal member Richard Bright of McCloud High School for his selection as a national participant in an alcoholism and substance abuse conference and allocating $65 for his expenses. Motion passed.
9-Move to approve Potawatomi 88-67 requesting a Dept. of Education Library Grant. Motion passed.
10-After discussion Francis Levier moved to approve the purchase of 2 xt computers to be utilized by the enterprise accountant and payroll clerk and $4,000 for payroll software for the IBM-36. Purchases are authorized from the tribe's ANA grant. Motion approved.
11-Move to adopt an amendment to the Tribal Criminal Code prohibiting gun sales at the Swap Meet, carrying a gun without a permit, or carrying a dangerous weapon on tribal premises and establishing a fine of not less than $250 and not more than $1,000 and/or imprisonment up to one year and/or banishment for not less than 3 years. Motion passed. The ordinance is not applicable to law enforcement representatives.
12-B.C. went into Executive Session at 9:27p.m. to discuss litigation and personnel issues.
Meeting adjourned.
BC.BCM.May.26.1988:
Roll call, meeting called to order.
1-Move to waive the reading of the previous minutes. Motion passed.
2-Move to approve Potawatomi Resolution #88-69, submitted by Rolls Director DeLeon and accepting 5 applicants for tribal enrollment. Motion passed.
3-Rob Burpo of First American Assets, Inc. discussed future economic development possibilities for the tribe and possible funding sources.
4-B.C. went into executive session to discuss pending development proposals at 6 p.m. Reconvened in open session at 7:10 p.m.
5-Move to approve Resolution #88-70 authorizing an increase in the current CTGP grant. Motion passed.
6-Move to approve Resolution #88-71 utilizing the Cherokee Nation transportation network for delivery of USDA foods to our Food Distribution Program.
7-Move to approve utilization of the Golf Course Network's tee marker advertising program for Fire Lake. Motion passed.
8- Move to allow Tribal prosecuting Attorney David McCullough to sign a tribal attorney contract with the Iowa's at their request. McCullough will disqualify himself in the event of a conflict of interest between the Potawatomi's and Iowa's. Motion passed.
9-Move to approve a $100 campaign donation to Representative Ben Nighthorse Campbell who is running for a second term and is the only American Indian in Congress. Motion passed.
Meeting adjourned.
BC.BCM.June.8.1988:
Roll call, meeting called to order.
1-Motion to pass a resolution of agreement with the Sac and Fox Nation, the Absentee Shawnee Tribe, the Kickapoo Tribe and the Iowa Tribe of Oklahoma to contract the FY 89 Operation and Service of the Shawnee Agency of the Bureau of Indian Affairs. Motion carried. (RES. POTT# 88-72).
2-Motion to pass a resolution vehemently opposing Senate Bill 555- Indian Gaming Legislation. Motion carried. (RES. POTT# 88-73).
3-Francis Levier introduced a resolution to adopt an amendment to Section 507 to the Criminal Code to include a Dangerous Weapons Section. Motion approved (RES. POTT# 88-74).
4-Motion to direct the Supreme Court to use the Indian Law Reporter as the official reporter of the CBP Tribal Court and to authorize the Supreme Court to select and submit the cases to be published. Motion carried. (RES. POTT# 88-75).
Meeting adjourned.
BC.BCM.June.21.1988:
Roll call, meeting called to order.
1-Gene Young of the Computer Hospital addressed the B.C. on a proposal to joint-venture a similar operation in Ardmore.
2-B.C. met with the Pow-Wow director Orvil Kirk and the 1988 Potawatomi Pow-Wow staff and went over the final schedule and Pow-Wow arrangements.
3-Committee met in Executive Session with the Tribal Attorney Mike Minnis to discuss litigation and pending economic development projects.
4-Move to approve Potawatomi Resolution #88-76 requesting $1.5 million direct loan from the BIA for implementing necessary renovations to Mission Hill Hospital and leasing said renovations to the hospital. Motion passed.
5-Move to approve Resolution #88-77 enrolling four qualified applicants for enrollment. Motion carried.
6-Move to approve Resolution #88-78 entering into a joint-venture agreement with Gene Young after approval of the stock agreement submitted to the tribal attorney. Motion passed.
7-Move to approve Resolution #88-79 hiring Doyle and Savit as Consultants of Washington D.C. to assist in the tribe's request for a secretarial election on descendancy. Motion passed.
8-Executive session consensus was to approve the earlier submitted resolution regarding possession of the bingo hall. Resolution #80-80 passed. Committee recessed at 9:45 p.m. then reconvened at 10:10 p.m..
9-Move to certify a duplicate roll needed by the Election Committee for election purposes on June 25, 1988. Motion passed.
10-Move to approve the April 28 minutes as read, passed.
11- Move to approve the May 20 minutes as read, passed.
12-Move to approve the May 26 minutes as read, motion passed.
13-Move to approve the June 8 minutes as read, passed.
14-Bob Davis will be contacted later for his vote on various resolutions.
Meeting adjourned.
Executive Business Committee Meeting Minutes:
BC.EBCM.Jan.28.1988:
Roll call, meeting called to order.
1-Move to approve the minutes of Jan. 21 1988 as read, motion passed.
2-Chairman Barrett reviewed the current investigation and activities of the Inspector General's office. Barrett read into the record copy of a memo issued by tribal administration to tribal employees encouraging employees to make a written or taped record of their interviews with the I.G. or to have a witness present. The memo was issued after the I.G.'s representative declined to interview Barrett and two staff members who requested a witness or tape recorder be present during their questioning. Since the investigators are still refusing to tell the tribe what they're investigating, and the investigation is going into its fifth month employees are encouraged to cooperate but to protect their constitutional rights as well.
3-Move to repeal Potawatomi Resolutions #88-26, #88-27, and #88-28 authorizing investigation of several potential economic development ventures which, after further investigation, proved not to be in the best interest of the tribe. Motion passed.
4-After discussion and review, move to adopt Potawatomi Resolution #88-45 approving the amended 1988 Election Ordinance and reappointing the 1987 Election Committee for 1988 (Chairman Norman Kiker, Clarice Melot, Gary Bourbonnais, David Bourbonnais and Don Yott). Motion passed.
5-Move to approve Potawatomi Ordinance #88-1-28 adopting a Potawatomi Uniform Commercial Code as amended to accommodate the tribal sovereignty provisions mandated by the Potawatomi Tribe. Motion passed.
6-Move to approve Potawatomi Resolution #88-46 amending the tribe's General Revenue and Taxation Ordinance to read: "Citizen Band Potawatomi Indian Tribe, Inc., a federally chartered corporation." Motion passed. 7-Move to appoint the B.C. as officers of CBPI Tribe, Inc. Motion passed.
8-Move to appoint John Barrett and Bob Davis to sit as CBPI Tribe, Inc.'s president and secretary, respectively. Motion passed.
9-Committee went into Executive Session at 8:45 to discuss economic development proposals. Committee reconvened.
10-Move to have Accounting Director Carolyn Givins compose budget reports for B.C. review on a monthly basis. Motion passed.
Meeting adjourned.
Special Business Committee Meeting Minutes
BC.SBCM.May.20.1988:
1-After discussion John Barrett moved to approve the Potawatomi Resolution #88-68 "Guaranteeing the renovation loan of Mission Hill Hospital and providing for purchase and loan repayment." Motion passed. The guarenttee for $1.5 million in renovation and improvements to the hospital is backed by the tribe's option to purchase in event of default. A quit-claim deed exists providing for the tribe to take possession of the property the hospital sits on in even Mission Hill ever ceases to remain in public ownership and operation.