1976 Business Committee Meeting Minutes
Date1976
ClassificationsArchive
Object numberBC.BCM.1976
Description1976 Business Committee Meeting MinutesJanuary 28 - Business Committee Meeting
March 4 - Business Committee Meeting
March 11 - Special Business Committee Meeting
March 25 - Business Committee Meeting
April 17 - Special Council Meeting
April 29 - Business Committee Meeting
May 10 - Special Business Committee Meeting
May 27 - Business Committee Meeting
June 23 - Business Committee Meeting
June 26 - Regular Council Meeting
July 9 - Special Business Committee Meeting
July 29 - Business Committee Meeting
September 14 - Special Business Committee Meeting
October 27 - Business Committee Meeting
November 8 - Special Business Committee Meeting
December 9 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.26.1976:
1-Meeting called to order, a quorum of Mbrs present and the meeting was held in the Tribal Office Building.
2- Previous minutes read, moved to approve as read. Motion carried.
3-Move that a Resolution be adopted rescinding Pott Resolution 76-21, motion carried (RES. 76-22.)
4- Move that a Resolution be adopted expressing the desires of the Citizen Band Potawatomi Tribe to administer the Fy-76 Home Improvement Program, motion approved (RES. 76-23).
5-Move that Norman Kiker be removed from probation. Motion carried.
6-Moved that the tribe, through the Tribal Admin., purchase a new pick-up truck, not to exceed $4,000 in cost and lease to the Title X Program. Motion carried. Meeting adjourned.
BC.BCM.Mar.4.1976:
1-Meeting called order, a quorum of Mbrs present, the meeting was held in the Tribal Office Building.
2-Secretary read previous meeting minutes, moved that minutes be approved as read, motion approved.
3- Move that Sheila Hall enter into a contractual agreement with the tribe to write the history of the tribe and a drama depicting the history. Motion carried.
4-Sheila Hall moved that a Resolution be adopted enrolling the list of people approved for tribal enrollment. Motion Carried (RES. 76-24).
5-Move that a Resolution be adopted to withdraw our Representatives form the CTSA Board of Directors. This is in protest to several areas of mismanagement within the CTSA, the obvious failure of the CTSA Board of Directors to recognize these areas of mismanagement and to take the steps necessary to rectify them. Motion carried (RES. 76-25).
6-Move that the $400.00 advanced to the Sac and Fox cooks and the Inter-Tribal Gourd Clan for the Bicentennial Dinner by Lee Folkins and Gerald Peltier be reimbursed to them from the tribal account. These funds will be reimbursed to the tribe out of the proceeds from a Pow-Wow to be held by the Gourd Clan. Motion carried.
7-Jerry Fox , CTSA Heavy Equipment Instructor, allocated that C.A. King, who is employed by the tribe to complete the construction of the Cultural Heritage Building, purchased material for Smith Construction Company to build two homes and charged the materials to CTSA. 8-Current status of CTSA discussed. Meeting adjourned.
BC.BCM.Mar.25.1976:
1- Meeting called to order by the Chairman, a quorum of Mbrs. Were present and the meeting was held in the Tribal Office.
2-Minutes read from previous meeting. Move that corrections be made, motion approved. Discussions were had on the following:
3-Tribes Maxi-Bus deliver and planned for continued maintenance
4-Potawatomi Drama
5-Wanette Urban Renewal Project
6-Foundry and Alloy Plant
7-Indian Health
8-CTSA
9-Indian Health Clinic
10-Move that the Tribal Newsletter not be used for any political purpose. Motion failed to pass.
11-Move that the Tribe purchase a 15 gallon hot-water heater for the Community House, to be paid for from Tribal funds and that B&B Electric furnish and install the hot-water heater. Motion carried.
12-Resolution be adopted to adopt The Most Reverend Jean Jadot in the Citizen Band Potawatomi Tribe, a and that the adoption be held during the Centennial Celebration at St. Gregory's College. Motion carried (RES. 76-30).
13-Moved that the Indian name of "Flying Dove" be given to The Most Reverend Jean Jadot. Motion carried.
14-Moved that Resolution be adopted entering into a contractual agreement with the law firm of Miller, Peters and Diamond and they would be employed to complete the balance of the contract period originally entered into between Paul Fairchild and the Potawatomi Tribe. Motion carried (RES. 76-31).
15.Motion for meeting to be adjourned. Motion carried.
BC.BCM.Apr.29.1976:
1. Meeting called to order by Chairman. A quorum of Mbrs present and the meeting was held in the Tribal Office Building.
2-Secretary read minutes from March Meeting. Moved that the minutes be approved as corrected with added topics. Motion approved.
3-Brought B.C. up-to-date on the Foundry Project and the Alloy Plant.
4-Moved that the cost for the Open House and Drama Performance Friday, June 25, 1976 not exceed $400.00 and that invitations and programs be prepared from these funds. Motion carried.
5-Agenda for the June Council Meeting and Pow-Wow was discussed and it was decided the Drama be presented at 12:30 and the Council Meeting begin at 2:00 p.m. June 26, 1976.
6-Motion made to accept Danny Corn as University Year for Action Student assigned to the Potawatomi Tribe for one year that ONAP pay the Tribes share of the cost. Motion approved.
7-Moved that bids be taken and the Tribe purchase a tape recorder with ONAP funds not to exceed $500. Motion carried.
8-Indian Tribal Series book was discussed and S. Hall moved that a line drawing of Leopold Pokagon be submitted for one side of the medallion with the Tribal Seal on the other. Motion carried.
9-Moved that the B.C. authorize the Tribal Admin. to sell the CB Radios and Base Station for the amount of purchase and that a classified ad be placed in the newspaper for one week and bids be taken with the right to accept or reject any and all bids. Motion carried.
10-Resolution be adopted placing Lee Folkins and Jim Tacker on the CTSA Enterprises Inc., Board of Directors. Motion failed to pass.
11-Resolution be adopted placing Sheila Hall and Lee Folkins on the CTSA Enterprises Inc., Board of Directors. Motion carried.
12-Move that Dale Winfrey be offered $850.00 on the wheat loss and Pecan Grove for the balance of 1976-1977. The amount of $575.00 be paid now and $275.00 to be deducted from the 1977 lease payment due January 1977. Motion carried.
13-Presented letters to the Tribal Chairman, Gerald Peltier and Tribal Secretary, Beverly Hughes to be entered into the minutes of this meeting (Copies are attached). Meeting adjourned. Letters attached 1) To Mr. Peltier from Sheila Hall requesting information. 2)To Mrs. Hughes from Sheila Hall requesting information. 3)Copy of previous letter but there is written answers to the questions on pages.
BC.BCM.May.27.1976:
1. A quorum of Mbrs present and the meeting was called to order, the meeting was held in the Tribal Office.
2-The Secretary read the minutes of last meeting and moved that the minutes be approved as corrected.
3-S. Hall stated that in her statement at the last meeting she requested the financial statements be posted quarterly instead of monthly and that she had asked Mr. Peltier if he was going to write the proposal for the Program Funds.
4- The minutes read "re-write" motion approved.
5-Resolution be adopted pursuant to Public Law 93-591 and authorizing the Tribal Chairman to execute a deed conveying the Tribal lands to the USA in Trust for the CBPIoO. Motion passed (RES. 76-36).
6-Moved that a letter be sent to Mr. Robert J. McConnon, Director, Office of National Programs, authorizing the CBPChairman, Gerald L. Peltier to enter into any consortium, or any agreement, with respect to CTSA, INC., CETA Program, to enter into and conclude business and financial transactions for the CPT. Motion carried.
7-The Indian Action Teams were discussed. Resolution be adopted requesting the Indian Technical Assistance Center, Denver, CO, renew the Indian Action Team Program contract for the Central Tribes of the Shawnee Area, Inc., for fiscal year 1977 and that prior to submitting the resolution, a letter from the Tribal Chairman be written to the Director of the Board of CTSA, Inc., expressing the desires for the B.C. concerning the curriculum and procedures of the Indian Action Team School. Motion passed. (RES. 76-37).
8- Resolution be adopted contracting the Community Health Maintenance Program under Public Law 93-638 for fiscal year 1976-77 and appointing Gerald. L. Peltier as the Tribal Official authorized to enter into a contractual agreement with Indian Health Services. Motion carried. (RES. 76-38).
9-Office furniture rented from Pott County Bookstore was discussed and the B.C. was advised of option to buy furniture now at a price of $561.19 or to continue renting the furniture. Moved that the tribe buy the furniture with undesignated funds from the general account and rent to programs to reimburse the general account. Motion carried.
10- Tribe sell the Pitney Bowes Copier to Pitney Bowes for $700.00 and then buy from Pitney Bowes, a postage scale and table for $700.00, motion carried.
11-The Tribe pay the Security Guards for this years Pow-Wow. Motion carried.
12-The B.C. hold out for $800.00 on the CB Base Station and mobile units for the best offer over $700.00. Motion carried.
13-Tribal Series History Book was discussed.
14-Other topics discussed: Indian Health Clinic Eye Clinic opening to adults.
15-Renting space to IHS Advisory Board.
16- Tractor purchase
17-TGDP Personnel System. Meeting adjourned.
BC.BCM.June.23.1976:
1-Meeting called to order. A quorum of Mbrs were present and the meeting was held in the Tribal Office Building.
2- Move that the B.C. dispense with the reading of the minutes until the next meting. Motion approved.
3-Chemical toilets for the June 26 Pow-Wow were discussed and due to a misunderstanding between the Tribal Chairman and Cody Mack, Vice-Chairman of the Pow-Wow Club, the Tribe was assumed to be accountable for the cost of $147.00 for the rental on the chemical toilets. Moved that the Tribe pay the rental cost of $147.00, motion approved.
4-Resolution for continuing the Community Health Representative Program was discussed and S. Hall asked if a telephone poll could be made before approving the resolution so the B.C. could read the contract and proposal. Motion carried (RES.76-34).
5-Ballots for this years election of Vice-Chairman and Secretary-Treasurer were reviewed by the B.C and B. Hughes moved that the voting procedures for the election be by the majority vote. Motion carried.
6- The lease on the White Building was discussed and B. Hughes moved that CTSA be held to their lease at this time and that the Tribe negotiate with CTSA for some kind of reasonable settlement. Motion carried.
7-G. Peltier moved that the B.C. certify the attendance of office staff and B.C. Mbrs to various management, Direct Cost and Personnel Management Workshops during FY 76. Motion carried. Meeting adjourned.
BC.BCM.June.26.1976:
1-Meeting called to order. A quorum of Mbrs were present and the meeting was held in the Council Room of the Cultural Heritage Building.
2-Call for reading of the minutes of the June 25 General Council meeting and minutes of the April 17, 1976 Special Council meeting. The Secretary read the minutes of these two meetings.
3-Moved that the minutes of the April 17th meeting be amended to read that no vote was taken because of the lack of a quorum but it was agreed that the council would approve hiring Attorneys at law. Motion passed.
4-A. B. Pecore stated that a quorum was present when the vote was taken. Mr. Taylor added that the correct procedure would have been to have a call for quorum count when there is a doubt that a quorum exist but up to this point the business conducted is legal and binding. J. Lewis said there was no vote taken to hire Miller, Peters and Diamond that the vote was to extend their contract until this meeting. Motion carried.
5-Moved that the June 1976b minutes be approved as read. Motion carried.
6-Moved that the tribe purchase a PA System for meetings. No second to motion but everyone present seemed to be in favor of the motion.
7- L. Naddeau led the invocation.
8-Chairman introduced Chief Wano to the council upon Priscilla Sherards request.
9- Chairman announced the elections and selected people to count the ballots.
10-4 candidates for the office of Vice Chairman. Each candidate was given 7-8 minutes to speak to the Council. Paul Schmidlkofer was elected as the new Vice Chairman.
11-2 candidates for the Office of Secretary Treasurer. Each were given 7-8 minutes to speak to the tribe. Beverly Hughes was elected as Secretary-Treasurer.
12-Move that the Tribe hire Miller, Peters and Diamond Law Firm. Motion carried.
13-Move that the tribal attorneys be paid $50.00 per hour and not to exceed $6500.00 per year. Motion passed.
14-Steps involved in receiving the next per capita award was presented. The program adopted by the council in April has been sent to Washington and will be returned in approx. 60 days.
15-J. Barnes asked S. Hall why she put the article in the paper about the tribal chairman. She replied that the article was placed in the paper because Mr. Peltier had insulted other tribal leaders and could hurt the tribe by preventing our tribal people from receiving health benefits if the blood quantum were raised.
16-Move to adjourn meeting. A call for a quorum count and since there was not a quorum present the chairman called the meeting adjourned.
BC.BCM.July.29.1976:
1-Meeting called to order. A quorum of Mbrs were present and the meeting was held in the tribal office building.
2-Two Previous meeting minutes were read, and approved as read, motions carried.
3-The Community Health Rep. Program Proposal was discussed briefly. Annual and sick day leave per employ was discussed. L. Bruno moved the CHR Proposal be approved as presented. Motion carried.
4-Approval of the Election Ordinances and Personnel Policies be tabled until a later date. Motion carried.
5- The B.C. approved the three month Basic Grant Budget. Motion to approve budget passed.
6-The Tribe purchase a 4 cycle power lawn mower and that bids be taken and the purchase price not to exceed $200.00. Motion approved.
7-Agreed by all Mbrs of the B.C. to have the Tribal Administrator explore the varied possibilities of renovating the White Building or the Community House for a general purpose meeting place for tribal affiliated organizations who would be using this facility.
8-Moving the Community House to the central grounds was also discussed as a possibility. Meeting adjourned.
Progress and Business Reports:
BC.BCM.March.1.1976:
Items discussed in Business Report:
1-Cultural Heritage Project,
2- Foundry Project,
3-Hospital,
4-Pecan Project,
5-Stone Plant.
Signed by L. Lee Folkins Business Manager. Following pages have 1-Potawatomi Cultural Heritage Project Budgets, 2- Alloy Plant and Foundry Budgets
BC.BCM.March.2.1976: Items discussed in Progress Report
1-Community Development Program,
2-Alternative School Program,
3-Historical Committee/Native American Theatrical Workshop
4-Wagon Train Bicentennial Day.
5-Title IV Programs
6-Potawatomi Multi-Purpose Center/Information and Referral Services Program.
Signed by Jan. Shanklin- Program Planner.
BC.BCM.March.3.1976:
1. Report from Gerald Peltier regarding his Narrative, accounts and getting acquainted with various programs and contracts.
2. Report from Gerald Peltier regarding his Trip to Washington. Transportation, Meetings, and proposals.
Special Business Committee Meeting Minutes:
BC.SBCM.March.11.1976:
1.Meeting called to order, a quorum of Mbrs were present, the meeting was held in the Tribal Office Building.
2-Moved that minutes be approved and corrected, motion passed.
3-Jerry Fox, CTSA Heavy Equipment Instructor stated that at the March 4 BCM his statements concerning C.A. King were not interpreted correctly and his allegations were that C.A. King did not go through the proper procedures when purchasing materials.
4-Questioned about the TGDP deliverables with special emphasis on the job descriptions and Personnel Merit Systems. G. Peltier stated that ONAP would provide technical assistance concerning this deliverable.
5-Moved that Mary Kingsbury be confirmed by the B.C. as CHR Director. Motion passed.
6-Moved that tape recorders and Dictaphones be added to the CHR proposal for FY77 and to check and see if this years contract could be amended to include these items. Motion carried.
7-Moved that the Roads Maintenance monies ($1,200) be spent to gravel the new road on the Tribal grounds. Motion carried.
8- After brief discussion it was the consensus of the majority of the B.C. that CTSA Inc., and CTSA Enterprises, Inc., be separate entities and operate under two separate Boards.
9-Moved that a Resolution be adopted rescinding Pott. Res. 76-25. Motion carried. (RES. 76-26).
10-Moved that Resolution be adopted approving the contracting of certain tribal programs from the Bureau of Indian Affairs and CTSA. Motion carried (RES. 76-27).
11-Norman Kiker resigned from the Board of Directors of CTSA due to the fact that other commitments would not enable him to be in town for all the meetings. Motion carried.
12-Moved that a Resolution be adopted placing Leon Bruno on the Board of Directors of CTSA, Inc., and CTSA Enterprises, Inc., to replace Mr. Kiker. Motion carried (RES.76-28).
13-Moved that an informal meeting be held prior to all CTSA Board Meetings with the B.C. and the tribe's CTSA Board Mbrs present, motion carried.
14-Moved that a tape recorder and camera be given to Priscilla Sherard from the tribe in gratitude of her contribution (no monetary gain from her contribution of the Potawatomi cookbook and history book). Motion carried.
15-Moved that the B.C. approve Sheila Hall in her efforts to write a book concerning the history of the Potawatomi Tribe. Motion carried.
16-It was agreed by the B.C. that the attached letter be sent to John Barrett and a copy to all tribal leaders of the Shawnee area. Motion to adjourn the meeting.
BC.SBCM.April.17.1976:
1.Meeting called to order, a quorum of Mbrs being present and the meeting was held in the Commons Building at St. Gregory's College.
2.Staff introductions.
3. Father Vincent Trainer of St. Gregory's College let the invocation and welcomed the council to St. Gregory's campus.
4-He made announcements concerning St. Gregory's Centennial Celebrations April 30, May 1 and 2 1976.
5-Mr. John Taylor spoke to the council concerning the necessary procedures to follow for distribution of the pending claim award and also the development of a plan by the council for the 20% Program Funds.
6-Lee Folkins spoke to the council concerning the progress made on the Foundry.
7-Motion that the Tribe accept their part of the payment and the 20% Program share be invested and the interest drawn be paid to the Tribal members in per capita payments. Discussion followed, Pecore withdrew his motion.
8-Motion made by John Barrett to develop a health and welfare program utilizing the interest from the 20% Program Funds for those Tribal Members 55 years of age and older.
9-Discussion ensued.
10-Motion to be amended to include those Mbrs. of the Tribe who are disabled, and that eyeglasses, dentures, burial policy, artificial limbs and any other health related aids be included and that maximum limitation of $1,000.00 per person per year be established on the benefits. Motion carried to accept all amendments.
11-Move that a part of the Program funds interest money be used to form a Credit Union. Motion failed to pass.
12-Move that the B.C. prepare a set of plans to be voted on at the June General Council. Motion carried.
13- Move that a Resolution be adopted to hire Miller, Peters, and Diamond as Tribal attorney to fill the un-expired term of Paul Fairchild. Motion carried. Motion to adjourn meeting, meeting adjourned.
BC.SBCM.May.10.1976:
1.Meeting called to order, the meeting was held in the tribal office building and a quorum of Mbrs were present.
2-Minutes read and approved. Motion passed.
3-Resolution be adopted placing Lee Folkins and Wallace Tyner on the Board of Directors of CTSA Enterprises, Inc. Motion approved. (RES.76-33)
4-Lee Folkins advised the B.C. of the latest developments concerning the Foundry and Alloy Plant. Moved to continue negotiations on the Foundry Project. Parts of the contract were questionable so S. Hall would underline those parts that she felt needed to be revised and forwarded to the Business Manager. Motion approved.
5-Tractor purchase from the General Funds and rented to the Title X program and that the cost not to exceed $4,000. Motion carried.
6-Resolution be adopted entering into a contractual agreement with the Bureau of Indian Affairs for a basic grant under the Self-Determination and Educational Assistance Act, PL 93-638 for a three month period. Motion carried (RES. 76-34)
7-Rental of the tribal office building to IHS Advisory Board was discussed and tabled until a later date.
8- G. Peltier submitted a letter he had written to Mrs. S. Hall in response to her letters presented to the Tribal Admin and Secretary-Treasurer at the April 29th meeting. Request his letter be read out loud to the B.C. Mr. Peltier requested his letter be entered into the minutes of this meeting. (Copy attached). After letter was read, S. Hall stated "I am going to continue to request information until the financial statements balance.". Mr. Peltier told Mrs. Hall "I approve all the financial statements that have been mailed out to the Business Committee members and I know that the financial statements did not balance." They went back and forth. Mr. Peltier's reply became part of the minutes as requested by Mrs. Hall. Meeting adjourned.
BC.SBCM.July.9.1976:
1-Meeting called to order, meeting was held in the Tribal Office Building and a quorum of Mbrs were present.
2- Resolution be adopted hiring the law firm of Miller, Peters and Diamond for a period of two years. Motion carried. (RES.76-40).
3-Chairman suggested the reading of the minutes be postponed until the regular July meeting and all Mbrs were in favor.
4- Moved to a resolution be adopted supporting the efforts of the Superintendent of the Shawnee Agency to hire a Tribal Operations Officer, a clerk-secretary for Tribal operations and a secretary for the Housing Officer. Motion carried (RES. 76-41).
5-Annual Audit was discussed and it B. Hughes moved that the CPA firm of Neal and Mullins be hired to conduct the yearly audit. Motion approved. 6-Resolution be adopted supporting the possibility of the Bureau of Indian Affairs, Shawnee Agency, moving into the Central Tribes Building, Motion carried (RES.76-42).
6-The Tribes contracting their share of Indian Action Team funds was discussed and a resolution be adopted to submit a proposal to contract Indian Action Team funds based on updated population figure of 2316. Motion carried (RES. 76-43).
7-The Local Development Corp. was discussed and L. Bruno moved that the LDC be brought up to date and a meeting of the board Mbrs be held in the near future and that D. Corn review the by-laws and Minutes and advise the B.C. as to the procedure to follow. Motion carried.
8-Multi-Purpose Center Program be transferred to the City of Shawnee in FY 77 as sponsors of the Program. Motion carried.
9- Copies of Tribal Election Ordinances and a Personnel Management Systems were presented to the B.C. Mbrs. Approval be postponed until the next regular meeting so the Mbrs could read the material thoroughly. Motion carried.
10-Resolution be adopted contracting for a basic grant under Public Law 93-638 and that the higher population figure of 2316 be used as a base for funding. Motion carried (RES. 76-44).
11-General consensus of the B.C. that the Tribal Secretary-Treasurer has the authority to invest Tribal monies in Savings Accounts and CD's when these funds are not being used.
12-Re-Organizational charts were presented to B.C. Mbrs and there was a brief discussion. Meeting adjourned.
BC.SBCM.Sept.14.1976:
1-Meeting called to order, a quorum of Mbrs were present and the meeting was held in the new tribal office building.
2-Secreatary read previous minutes, motion to approve minutes, approved.
3-The Health Management Proposal was discussed and Jan Shanklin, Program Planner answered questions concerning the application procedures and guidelines. Moved that Resolution be adopted authorizing the submission of a Health Management Proposal and that the proposal include job descriptions and bookkeeping services be listed as a line item in the budget instead of bookkeeper. Motion approved. (RES. 76-47).
4-Resolution be adopted supporting the efforts of the Shawnee Advisory Board in submission of a Health Management Proposal. Motion carried. (RES. 76-48).
5-Resolution be adopted authorizing G. Peltier Chairman, to execute and file an application on behalf of the CBPT with the Economic Development Administration for a grant under the terms of the Public Works Act of 1976, Title I. Motion carried (RES. 76-49).
6-Resolution be adopted supporting the Shawnee IHS Advisory Boards efforts to contract the Contract Health Service monies. Motion carried. (RES. 76-50).
7-S. Hall moved that all Health Board Mbrs and alternates be appointed by resolution. Motion carried.
8-S. Hall moved a resolution by adopted appointing B. Hughes as alternate on the OKC Health Board and the Shawnee Health Advisory Board. Motion Carried (RES. 76-51).
9-L. Bruno moved that a resolution be adopted appointing G.L.Peltier and B. Hughes as representatives of the tribe at the annual Share-holders meeting of CTSA Enterprises, Inc. and each having 50 votes for a total of 100 shares. Motion passed (RES.76-52).
10-Resolution moved to be adopted that Central Tribes of the Shawnee Area, Inc. CETA Program negotiate and execute a contract with the Bureau of Indian Affairs for the Adult Education Program. Motion carried. (RES.76-53) Meeting moved to adjourned.