1979 Business Committee Meeting Minutes
Date1979
ClassificationsArchive
Object numberBC.BCM.1979
Description1979 Business Committee Meeting MinutesFebruary 2 - Special Telephone Conference
February 12 - Business Committee Meeting
March 21 - Business Committee Meeting
April 10 - Scholarship Foundation Meeting
April 21 - Quarterly Open Business Committee Meeting
May 10 - Scholarship Foundation Meeting
May 17 - Business Committee Meeting
May 31 - Business Committee Meeting
June 6 - Business Committee Meeting
June 20 - Business Committee Meeting
June 26 - Business Committee Meeting
June 30 - General Council Meeting
July 11 - Business Committee Meeting
August 15 - Business Committee Meeting
August 19 - Scholarship Foundation Meeting
August 24 - Business Committee Meeting
August 28 - Business Committee Meeting
September 10 - Business Committee Meeting
September 19 - Business Committee Meeting
October 3 - Business Committee Meeting
October 17 - Business Committee Meeting
November 20 - Business Committee Meeting
December 5 - Business Committee Meeting
December 13 - Business Committee Meeting
December 19 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Feb.12.1979:
1. Called to order.
2- Previous meeting minutes reviewed and changes were made.
3-Southwestern Bell System discussed. It was agreed to have more complete financial information available before making a decision.
4- Resolution on ANA $100,000 contract to assist the tribe in developing the directional aspects of the industrial project (carpet facility). Motion passed (RES. 79-27).
5- Resolution on NAMA inc.- Appoint Board of Directors, authorizing the Chairman and Secretary to negotiate on behalf of NAMA (Native American Manufacturing Association).
6-Then discussed the membership of the Board of directors of NAMA. Motion passed (RES. 79-24).
7-Resolution on Tribal Managment System which includes a personalnel system, financial records, and property records be approved. Motion passed (RES. 79-25)
8-Discussion on Policies and Procedures, Organizational Chart and Peronnel pay scale, it was agreed to study pay scales at a later date. The Committee also reviewed the roster of tribal employees and their current salaries.
9- Motion to adopta resolution agreeing with the requirements of the Flood Disaster Protection Act of 1973, PL 93-234, as they apply to the non-utilization of Community Development Block Grant (CDBG) monies in designated flood plains. Motion passed (RES. 79-26).
10- P. Sherard advised the C. that a Mbr. Tom Melot, in Guthrie had requested housing information She advised Mr.Melot to write to the Chairman for info on available housing programs.
11-Discussion on Per Capita Payment. Mbrs did not agree on the total content and intent of discussion. The Secretary agreed to listen to the tape of the meeting and advise the mbrs on the content so that an accurate decision could be made.
12-Discussion of Museum Curator. Motion made that Mr. Jerry Lewis, Dr. Haug the Historical Society, and the B.C. be invited to meet in the near future on a Saturday; that the tribe pay Jerry Lewis $1.00 per year for his services to the tribe; and that the tribe pay transportation and shipping costs, including air fiar for Mr. Lewis, on the delivery of materials he has accumulated so far. Motion pased.
13.Discussion on Carpet Project.
14-Discussion on lease of cutting hay on tribal owned land.
15-Approval of new Policy Manual for Day Care and Head Start ,
16-CETA Sub-contract,
17-Discussion on computer & word processor-Data Process System
18-Discussion on old White Council House-repair & Maintenance $9,091.00.
19-Transfer Agreement with OEH,
20- Other business discussed.
Meeting adjourned.
BC.BCM.May.17-22.1979:
1-Meeting called to order.
2-Previous meeting read and motion the minutes be approved
3-The B.C. had invited the Grievance Committee meeting to discuss an alleged grievance against the B.C.
4-Mr. Pecore, Grievance Committee Chairman, state the B.C. had violated the tribal constitution, by not filing tribal minutes with the BIA. Chairman Schmidlkofer requested that for the record Mr. Pecore should clarify who was filing the grievance. Mr. Pecore indicated that the grievance was from the Grievance Committee, itself. Secretary Hall asked if the Grievance Committee was filing a grievance against the B.C. Mr. Pecore explained that he had been investigating a grievance against John Schoemann and discovered the minutes were not filed with the BIA, and there were no minutes in the tribal complex. However, the Grievance Committee was not filing a grievance yet. Mr. Pecore stated that he brought the grievance to the attention of the B.C. re: the non-filing of the minutes with the BIA, about 2 weeks earlier. Secretary Hall stated that she had not been asked to attend a B.C./Grievance C. meeting, that Mr. Pecore had not called the grievance to her attention and she requested a copy of the grievance. Pecore stated it was not his responsibility to invite her to a meeting with the G.C. that Mrs. Hall was not advised of the grievance because she did not attend the meeting when he presented the grievance, that the tribe had invited Mr. Pecore to the meeting, but that he did not remember who did the inviting. The B.C. Mbrs indicated that no member had invited Mr. Pecore to the referenced meeting. There was no record of such a meeting. Mr. Schmidlkofer interjected that the G.C. had visited with some members of the B.C. about the matter. Mrs. Hall asked Mr. Pecore for the whereabouts of all the records of the G.C. investigations that Mr. Pecore had conducted over the years. Secretary Hall indicated that there were absolutely no records of the G.C. meetings for the last 20 years. Mr. Pecore said he had turned all records over to the tribe, but he did not know if he had given them to former Secretary-Treasurer, Beverly Hughes, or not.
5-Mr. Pecore further stated that he did not feel that the Secretary-Treasurer should have custody of the minutes; that both the Chairman and the Secretary should sign minutes as they had when Mr. Pecore was Chairman; that if the Chairman was not signing the minutes, that was another grievance to be filed; and that Beverly Huhges and Donna Harmon should have copies of the minutes to show to anyone.
6- He also charged that Mrs. Hall was changing past minutes. Mrs. Hall explained that she was not changing, correcting, adding, or taking away from any se or file of minutes. She was, however, trying to obtain missing original documents from the former Secretary so that the files would be as complete as possible. The file was very incomplete when Mrs. Hall received it, and she had noted on a separate sheet of paper which minutes were completely missing, which pages of documents were copies in lieu of originals, and which resolutions and other attachments were missing from the file. It was pointed out to Mr. Pecore that a set of minutes was in the tribal complex and that the responsibility of the G.C. as outlined in the constitution was to investigate complaints of misconduct in office by members of the B.C. not investigate the daily conduct of business by an employee of the tribe as he had investigated Mr. Schoemann.
7- Discussion of the various interpretations of Article I, Section 3, of the Bylaws and definitions of "certified" ensued.
8-Differences in present times and past times necessitated changes in procedures.
9-Mr. Tacker discussed the detrimental effects of filing minutes with the BIA immediately upon approval.
10-Mr. Pecore felt the G.C. was not accomplishing anything. Mr. Burch said he thought the G.C. should continue in existence and that the B.C. was trying to work with the G.C. Mr. Birch did not feel however r that the B.C. was in violation of the Constitution. He added that the meeting of 2 weeks ago that Mr. Pecore had refereed to was an off-the cuff meeting, and that this was the first time the B.C. had met since then. Mr. Pecore said he was afraid the minutes might be deliberately or accidentally destroyed.
11-Mr. Walker state the CBP constitution was the only one of the five local tribes that required that the minutes be filed with the BIA, and he discussed some reasons for the inclusion of that provision in the constitution at the time it was written. Mr. Schmidlkofer advised the G.C. that the B.C. would consider their request that the minutes be filed with the BIA immediately upon approval.
12- Mr. Wade discussed the status of the Wilburton Carpet Mill and stated that the Local Industrial Development Authority in Wilburton had come out publicly and solidly behind the project. He also talked about the negative involvement of Fred Stovall Chairman of the Wilburton Industrial Development Authority in his bid for personal gain form tax-supported projects. Mr. Harrison requested the B.C.'s assistance in finding financial resources for the mill.
13- The vacancy of the Prosthetics Foundation created by the resignation of CHR Director was discussed, motion made that Thelma Bateman be appointed to fill the vacancy, motion passed.
14-Meeting recessed until Tuesday May 22. (Attachment Constitution, Article IX- Removal of Officers and By-Laws, Article I-- Duties of Officers, Sec. 3. followed). Meeting resumed.
15-The annual G.C. and Pow-Wow events were discussed. The B.C. agreed to elect a princess and discussed the contest procedures and qualifications.
16-Other subjects of discussion Museum dedication,
17- art displays,
18-program booths,
19-certificates of recognition and nominees,
20-compulsory Council attendance by the tribal claims attorney.
21-Sale of shirts, drama, and the possible use of the old council building at the pow-wow.
22-Mrs. Hall requested that a search for funding for the young people of the tribe to be taught how to dance be made.
23-Dwayne Hughes presented the Program Reports.
24-Indian Action Team (IAT) PL 93-638, Community Development Basic Grant (CDBG) and Housing Improvement Program (HIP) were discussed.
25- Motion made and passed to adopt a resolution to request funding under the PL 93-638 from the BIA for FY90. (Resolution 79-38).
26-The HIP program was discussed and it was proposed that the tribe hire two carpenters. Motion made and passed that a resolution be adopted to contract Housing Improvement Program funds for FY80 form the BIA. (RES. 79-39).
27-Motion made that a resolution be adopted to contract Indian Action Team funds for FY80 and the amount of funding should be for 54% of the Agency funding, or about $409,000. Motion passed (RES 79-37).
28-New Tribal Identification Cards were reviewed and approved.
39-A Flexi-schedule for tribal employees was discussed. Consensus a was that the tribe should not institute the schedule at the present time.
40-Mr. Schoemann presented info on the FY79 ANA funds. It was agreed the remainder of the budget be used for equipment, restoration of the community house and repairs to the barn.
41-Of the tribal road bids: the best of the 4 bids received was 349 tons of crushed rock for $2,080.
42-Letters of support for the Golf Course Project were presented.
43-Mr. Schoemann was asked to get prices for a sign for the Day Care Center.
44-Friendship Baptist Church requested they be allowed to rent the long room or another facility on Sunday and Wednesday. The request was not approved.
45-Employee pay scales were briefly discussed.
46-Support resolution for the OCAIHS Advisory Board was discussed. It was decided to wait until such a resolution is approved, there is still 6 months to submit resolution.
46-A letter to Elizabeth Keel (grievance filing) was discussed (two copies included with minutes). Mrs. Hall requested permission to write the solicitor about interpretations of the Bylaws concerning the minutes. The B.C. agreed unanimously.
47-Permission to write Mr. Pecore about the minutes was also requested by Mrs. Hall. The B.C. did not agree with her request.
48-Dwayne Huhges presented a letter the staff had prepared to the State delegation on PL280.
49- The B.C. unanimously approved Raymond M. Baylis for the priority list for CDBG.
50-Proposal was written and reviewed. The proposal related to a Head start program of the handicapped. The Committee felt Mr. Blackstock should explore other Venuses.
51-The ad for a CETA Outreach Worker had secured 27 applicants. They instructed Mr. Schoemann to hire the applicant which seemed best qualified for the job whether tribal member or not.
Meeting adjourned.
BC.BCM.May.31.1979:
1-Meeting called to order.
2-Informal meeting had originally been called to discuss the revision of the constitution but because of other issues that needed to be discussed the meeting was called into session.
3- Motion to adopt a resolution to contract for FY80 PL 93-638 monies for Youth-Work-Learn and Adult Education programs from the BIA. Motion passed (RES. 79-40).
4-Formula voting was discussed. The information was to be mailed out to the Committee for their review and a resolution is due by June 27, 1979.
5-Mrs. Hall reported to Committee on a meeting she had attended between Shawnee Indian Health Service Advisory Board and John Davis Area Director for Indian Health Service for Oklahoma and Kansas in OKC. IHS officials had stated that OK county residents can be included in Indian Health Services proposals. It w as suggested that we might consider including these people in our CHR or Health Planning proposals.
6-Mrs. Hall requested Chairman make a request from Shawnee Indian Health Service Unit Director, requesting info on his total clinic budget.
7-Mrs. Sherard requested info on the status of the Shawnee Indian Health Service Advisory Board Audit. There was no info available.
8-Motion made that a resolution be adopted for contracting of Indian Action Team monies in the amount of $241,620.84. Motion passed (RES. 79-37).
9-Mr. Schoemann reported that state officials had unofficially indicated that we may get $300,000 from the state for the Golf Course.
10- Paula Stinnett reported on some activities she had regarding the annual Pow-wow and Council Meeting.
11-Committee commented on a presentation for fabrication of air-conditioning units for aircrafts, which took place prior to the meeting being called to order. The presentation was made by Ed Jane sic of DECA (Dept. of Economic and Community Affairs), Walter Cartwright and a rep of a Wichita, Kansas Firm. The Committee gave Schoemann the authority to initiate a study of their project. it was noted that an application to pursue this any further than an investigative study at the present time might interfere with Golf Course funding through EDA and other agencies.
12-Mr. Schoemann advised that Jeri Red Corn, a consultant to the Head-Start program from OICS of the Oklahoma Indian Education Association had agreed to the authority of the Tribe as grantee to remove Mr. Blackstock from his position as Head-Start Director. Rules and regulations discussed involving Mr. Pecore. A question was raised re: how Mr. Pecore could be on the Parent Committee, and whether this position conflicts with his Grievance Committee position and tribal personnel policies.
Motion to adjourn meeting.
BC.BCM.June.6.1979:
1-Meeting called to order.
2- Late hour of the meeting was due to a one and half hour wait for Mr. Audie Pecore, Grievance Committee Chairman to show up.
3- Purpose was to meet with Mr. Pecore and other members of the Grievance Committee to discuss the rumors and allegations about the harassment of the Tribal Administrator and others who are employed by the Tribe.
4-Mr. Pecore had agreed to meet with the Committee at 8 p.m. when he was called by Mr. Schoemann earlier in the day. After the B.C. waited an hour and a half, Priscilla Sherard called Mr. Pecore. He advised Ms. Sherard neither he nor Joe Negahnquet, the other Grievance Committee member would meet with the B.C. Mr. Pecore told Ms. Sherard the weather was bad and that he felt bad. It is noted that he meeting was held about one mile from Mr. Pecore's house, but it was over 50 miles from Mrs. Hillemeyers home, approximately 60 miles form Mrs. Hall's home, 45 miles from Ms. Sherrards home and they were all able to make it to the meeting. Mrs. Hillemeyer told the B.C. that although Mr. Pecore had advised her hear has taken some action to investigate the administrator and that he has written Rep. Tom Steed, he will not tell her what the grievances are. Also the Grievance Committee has not met and authorized him to investigate these reports, whatever they may be.
5- The B.C. agreed to put a note addressing the rumors in the newspaper How-Ni-Kan which will go out to all members.
6- Mrs. Hall suggested John Hunt with the Oklahoma Indian Affairs Commission be contacted to work on the constitution. She was to call him and advise Mr. Schmidlkofer when Mr. Hunt could meet with the B.C. re: the constitution.
7- John Schoemann told the B.C. that his office and the office of the Admin. Assistant had been broken into and a file containing information on allegations made by former Chairman Gerald Peltier was missing, as well as some Council meeting minutes which contained a list of members who voted in an election.
Motion for meeting to be adjourned.
BC.BCM.Sept.10.1979:
1- Meeting called to order.
2-Mary Lynn Hillemeyer read a letter from Sheila Hall pertaining to Mrs. Hall's telephone conversation with Mr. Taylor, BIA concerning Anna Rutherford's letter of resignation from the Grievance Committee and Ms. Rutherford's second letter rescinding the first letter. Since the 1st letter was never discussed or acted upon before the 2nd letter was received Ms. Rutherford was still a Member of the Grievance Committee.
3-Discussion followed concerning the constitutionality of the Grievance Committee Members (Ginger Beets and Anna Rutherford) being employed by the Tribe. Suggestion they get a legal opinion of the correct interpretation of the Grievance Committee members standing. Point was made that the G.C. ran unopposed and were duly elected by the General Council. Mr. Wano was to be informed that the Committee anticipated calling a General Council meeting for the hearing of records and all questions could be discussed at that time.
4-Letter was read and discussed to be sent to Mr. Frank Wano, tribal member, concerning the points Mr. Wano questioned at the Aug. 15 B.C.M.
5-The Committee discussed a letter that was read to a group of tribal employees pertaining to Pete Vietenheimer, a tribal employee. The Committee did verbally reprimand John Schoemann about the procedure for unprofessional behavior by reading said letter.
6-Discussed action taken by Ms. Gayla Heckman, tribal employee, filing suit against Mr. Vietenheimer concerning allegations Mr. Vietenheimer had made against Ms. Heckman. Committee decided it was not the committee's duty to resolve this matter. Motion that no action or determination be made in regards to the dispute carried. Hillemeyer was to contact Mr. Vietenheimer about this decision.
7-Wanita Clifford requested office space in the Tribal Office Complex. Discussion followed about office space available and how can funds be derived at a from what grant or program. Committee decided there is no office space available at this time. Mrs. Hillemeyer, Mrs. Hall and Mr. Tacker feels giving office space to a B.C.mbr might be undermining the Program Director's job.
8-The Committee discussed the committeship of the Health Aids Foundation. Vacancies in the committee were filled
9-Discussion of the Bingo project followed. It was greed that it would take 6-8 people to run a 200 person game. Motion to authorize a 10% interest from the General Account for approx. $5,000. Motion carried.
10-Mr. Schoemann reported on IAT monies from the CTSA consortum. He told the committee that the dollar amount had not been set and he would be meeting with Forrest Gerart Assistant Secretary of the Interior. Committee advised him to set up a date for the committee to meet with Mr. Mahaffey to advise the use of the community building w/out any funding for the pro-shop and golf course.
11-Mbrshp in the National Congress of American Indians were discussed. Motion to have the Tribe joined, carried.
12-Trip to Indiana by tribal Mbrs was discussed. The committee replied to any funds available that there weren't any.
13-The November Pow-Wow decision to be tabled until after the Inter-Tribal Pow-Wow Club meets next.
14-Discussion of appointing someone to the Shawnee Service Advisory Board followed. Committee recommended and approved Sheila Hall.
15-Discussion of the revised Personnel Policy and Procedures followed. Corrections made. Motion made to accept the Personnel Policy and Procedures as corrected, carried.
16-Motion was made that future Business Committee meetings adjourn no later than 10:00 p.m.
17- The Committee decided that all B.C. meeting be held on the 1st and 3rd Wednesdays of October.
18-Announced that October 27 is National Indian Day.
19-Mr. Schoemann recommended the Committee pledge the equity in CTSA Enterprise and make a loan at Federal National Bank and submit $56,000 to Aetna Business Credit to be held until the close of the loan. This way the tribe could attempt to get equity financing.
Meeting adjourned.
BC.BCM.Sept.19.1979:
1-August 15th B.C. meeting minutes were written and mailed to Sheila Hall. These minutes were lost in the mail. The minutes are still being recomposed at this time.
2-August 28th B.C. Meeting minutes were read and corrected.
3-September 10th B.C. Meeting Minutes were read and corrected.
4-Sheila Hall suggested the meeting begin with invocations. Motion that Jim Tacker be Chaplin, all members in favor, but Tacker wanted to think about it.
5-Chairperson Clifford turned the chair over to Vice-Chairman to conduct the remainder of the meeting.
6-Mike Mahaffey gave a presentation pertaining to the Golf Course Project. Discussion followed about the $209,900 monies level. It was decided Mr. Mahaffey would return to the October 17th meeting with cost estimates, blue prints, and a budget for the proposed building.
7-Bill Burch suggested the possibility of a shopping center development in the southeast area of Shawnee, intersecting with and along the river. This would be an important endeavor to compliment the Golf Course.
8-Walt Cartwright made a presentation concerning the Closed Freon Air Conditioning Systems for small aircrafts. He requested an up-front amount of $1,000 plus $1,000 per month for his time in designing and development. The Committee decided to table a decision until the total billing amount was known.
9-Ms. Clifford reported to the Committee that Marge Brant declined to serve as a Committee Member on the Health Aids Foundation Committee because of ill health. Discussion followed and names were submitted. Secret ballot was taken and Norman Kiker was elected to serve on the Health Aids Foundation Committee.
10-Discussion of the upcoming National Congress of American Indians (Oct.1-5) followed. Wanita Clifford chosen as main delegate, Jim Tacker first alternate and Sheila Hall second alternate. It was decided that individual and tribal dues in the amount of $265.00 a year be paid from the General Account. Motion made that the decision on the delegates and fees accepted by the B.C. as a resolution. Motion carried. (Resolution 80-9).
11-The B.C. decided to have an Open Business Committee meeting Sat. Nov.24 1979 at 1 p.m. in the Long Room of the Ship She Wano Learning Center.
12-Motion made that the per diem be increased to $35.00. Motion passed.
13- Discussion followed concerning John Schoemann's per diem. He offered to drop his per diem. Motion made and passed that the Tribal Administrator be paid per diem.
14- Mr. Schoemann presented a resolution to acquire a direct loan of $1.3 million from the BIA to be utilized as equity to finance the Wilburton Carpet Mill from Cong oleum Corporation for the CBPIoO doing business as the Native American Manufacturing Association, Inc. Motion to accept resolution as read, passed. (Resolution 80-10).
15-Committee decided to prepare a resolution to accompany the sealed minutes to the BIA.
16- Discussion of having November Pow-wow followed. It was decided by the Committee to let the Pow Wow Club decided if there was to be one.
17- Resolution for JOM, option 1 or 7 discussed, motion carried by the B.C. to choose option 1. (Resolution 80-11c).
18-Discussion on 25 CFR Court Systems followed. Decided by the C. to table a decision on the approval of the rules and regulations until the C. received a copy of them. Motion to adopt a resolution to accept the courts appointments of officers carried (Resolution 80- )
19-It was announced that the CTSA Board had requested the use of the Long Room. J. Tacker suggested that they pay for the utilities used. Consensus of the C. was to allow usage at not charge.
20- J. Schoemann read a letter from John Sloat, Absentee-Shawnee Tribe pertaining to the appointment of Robert Bruno to the Housing Authority Board, Mr. Sloat feels there is a conflict of interest with Bruno being appointed. Each B.C.Mbrs was asked to bring a name to be submitted for approval at the Oct. 4th meeting.
21-Per centage pay raised for FY80 was discussed. Decided to table discussion until next b.c.m. Oct. 4.
22-Discussion pertaining to the constitution ensued. The C. decided to investigate the cost and the selection of a person to get the constitution finished.
23- The C. was approached requesting $27.00 to pay for 18 senior citizens to go on a CHR Culture Trip to the State Fair of Oklahoma. The C. wanted to know if there was a Senior Citizen Day designated by the State Fair of Oklahoma officials.
Meeting adjourned.
BC.BCM.Oct.17.1979:
1-Previous minutes were read and corrections were made.
2- George Barnett (Tribal employee) gave a presentation on the HIP Applicants.
3- Discussing and selection on HIP/CDBG Applicants followed and approvals/recommendations made.
4-Discussion ensued pertaining to the Housing Authority Advisory Board appointment. Darrell Yott was suggested as an appointee. Mrs. Hall left the meeting to call Mr. Yott and he told Mrs. Hall he would be glad to serve on the Board if there were no conflict of interest since he does bid on HUD housing. The B.C. decided there would be a conflict of interest to have Mr. Yott on the Advisory Board. More discussion followed. Sheila Hall made a motion to adopt a resolution appointing Jim Tacker to the Housing Authority Advisory Board. Motion carried (Resolution 80-13).
4-Discussion ensued pertaining to Wanita Clifford's request to the BIA for an audit. The B.C. explained to her that when the BIA audited, the BIA were not as thorough as they should be. Consensus of the Committee was to have an audit of all programs for FY79. Ms. Clifford wanted her request shown on the records that she did request an audit by the BIA. Mrs. Hall assured her that all members of the B.C. would receive a copy of the audits.
5-Further discussion pertaining to the FY80 pay raises followed. Among the decisions made was a pay raise for Jann McAlister to $8,500 per year.
6- Discussion followed regarding the Salt Lake City trip by the B.C. The Committee agreed to dates traveling. It was also agreed upon who would be going and expenses for B.C. Members would be paid from General Account.
7-Ms. Clifford requested the use of the Long Room on Nov. 8, for the Oklahoma Council for Indians on Aging to meet. The Consensus of the Committee was to allow usage at no expense. The Committee did ask that the meeting be over by 3 p.m. due to Bingo that evening.
8-Ms. Clifford asked the Committee their feelings on forming a Potawatomi Indian Council on Aging. The Consensus of the Committee was to find out all the guidelines for the Council on Aging and how to organize a chapter. Ms. Clifford was to bring this info before the committee at the next meeting.
9-The "Miss Potawatomi Princess" sponsorship was discussed. Decided by the Committee to write a letter asking the Pow-wow Club if they would like the sponsorship of the Princess. If they did decide, the Pow-wow Club would need to report to the B.C. on the Princess's activities and expenditures.
10-Ms. Clifford announced the newly elected officers of the Pow wow Club.
11-Discussion regarding the Health Aids Foundation guidelines followed. Review of the original resolution pertaining to the set-a-side per capita for the Health Aids Foundation stated that the Foundation was for Tribal Roll Members only (non-enrolled dependent children not eligible), and prosthetic devices eyeglasses and hearing aids only.
12-Jim Tacker made motion adopt a resolution accepting deliverables prepared for and in behalf of the Citizen Band Potawatomi Indians of Oklahoma by Craig. C. Throckmorton, Consultant, pursuant to BIA purchase order to be submitted to the BIA for reimbursement to the General Account. Motion carried (Resolution 80-12).
13-John Schoemann gave a report on the present standing of the Bingo Project. Estimated that the Bingo equip. should be paid in approx. one month. Mr. Schoemann also asked the Committee to decide how and when to distribute the profit between the Historical Society, the Pow-Wow Club and the Tribes General Account.
14- Discussion re: the Budget for the 1971 Unpaid Shares Per Capita Payment followed. Copy of the budget was given. Consensus of the Committee was that the money be maintained separate from the General Account.
15-Discussion pertaining to the letter from Jo Marcus, Tribal Member, requesting assistance from the Tribe on obtaining gravel for her home followed. It was volunteered to give her free gravel and the Committee would try to find a truck to deliver it.
16-Sheila Hall read a memo from the United Indian Tribes of Western Oklahoma and Kansas inviting tribal officials to a seminar at Western Hill Lodge. It was decided Wanita Clifford would attend the seminar.
17-Discussion of Chairperson Clifford's letter to influential persons dated Sept. 17, 1979 complaining about Grievance Committee members being employed by the Tribe followed. Jim Tacker moved that the B.C. go on record showing that Wanita Clifford was verbally reprimanded for acting above and beyond her duties as Chairperson in writing said letter to Mr. McNabb (ANA) with copies sent. Motion carried.
18-Further discussion pertaining to Ms. Clifford's letter to Mr. McNabb followed. Mr. Tacker suggested that if the B,C. Mbrs had any problems they, the BCMbrs did not understand, the Member or Members should bring the problem to the B.C. If the Committee could not solve the problem then the B.C., as a whole would write an official letter from the B.C. to the appropriate person(s) and have each BCMbr sign said letter. The B.C. agreed to prepare a formal request of interpretation from the Solicitor, including a list of questions to be answered and have Wanita Clifford sign said letter.
19-John Schoemann requested Wanita Clifford to go on record retracting her campaign statement against Mr. Schoemann for misuse of federal funds. She stated that she had retracted the accusations in the instance of Doug Bohanon's salary being paid by IAT monies. She further stated that Mr. Taylor, Shawnee Agency BIA, explained to her that his was a legal procedure since the IAT program was paid back when WIC monies came down.
20-Discussion pertaining to Larry Dunham's illegal use of a telephone credit card followed. The Committee decided to send a letter by certified mail, return receipt requested to Dunham requesting payment and if he did not feel he was responsible of these telephone charges, hew as invited to attend the next B.C. meeting to explain his reasons for not paying.
21-Mary Lynn Hillemeyer made a motion that per diem be paid for attending the Health Advisory Board meetings. Motion carried.
Meeting adjourned.
BC.BCM.Nov.20.1979:
1-Previous minutes were read and corrections were made.
2- The billing for Larry Dunham's personal calls were discussed. It was the feeling of the Committee to have all charges for personal calls he had previously paid including all calls made on April 1, 1979 be charged and billed as soon as possible (Mr. Dunham was hospitalized on April 1, 1979 and it was the consensus of the Committee that any calls made on that date were of a personal nature as he could not responsibly conduct tribal business while hospitalized.) The Committee instructed Mr. Schoemann to prepare the billing and give it to Chairperson Clifford who would then in turn give it to Mr. Dunham.
3-Mrs. Clifford and Mrs. Hall signed the resolution passed at the previous meeting to draw down interest monies on the Scholarship Foundation.
4-Mrs. Hall questioned 93-638 budget. She was concerned if the Tribal Rolls and Museum Curator had a travel budget line item of their own for travel. John Schoemann said that at this time no provisions had been made for their personal travel expenditures.
5-On the 1971 per capita shares, it was the decision of the Committee to deposit the monies in the Foundation checking accounts and to pay back monies advanced to the Health Aids Foundation and the Scholarship Foundation from the General Account for board meetings. This figure amounted to $1,950.00.
6-The Bingo accounting was reviewed to date and discussion about advertising to hire on Activity Manager to run the Bingo activity of the tribe followed.
7-The Economic Development Workshop at OBU, Nov. 26 was discussed.
8-John Schoemann reported that they would host a group of 18 foreign journalists on Dec. 3, 1979. The plan includes a tour of the tribal facility and a luncheon in their honor. He asked all B.C. Members who could attend to be present to represent the Tribe.
9-Mr. Schoemann presented an Economical Development Report to the Committee stating that on April 27, 1979 HUD re-evaluated the flood plan and the tribal property is now in Zone C. Now eligible for federal monies or funding's. Additionally, he recommended that a tribally owned shopping center and office complex be investigated and that a feasibility study be pursued asap. It is the intent to generate revenue from our tribal trust land.
10-Upcoming B.C. Meeting of Nov. 24, 1979 was discussed and motion was made to cancel the meeting on the proposed date. Motion passed. It was directed that the cancellation of the Open Business Committee Meeting be advertised in the Oklahoma City Times, the Tulsa Paper, The Shawnee News-Star and the Seminole publication.
11-Mr. John Schoemann presented a newspaper billing pertaining to a meeting called by Audie Pecore to listen to grievances filed against the B.C. It was decided that the bill for $7.46 be paid from the General Account.
12-Mrs. Clifford discussed the possibility of a Christmas Float to be entered in the Shawnee Christmas parade on Dec. 1, 1979. Approval was given by Committee.
13-Executive Session was called by Mrs. Hall at 10:13 p.m. at this time Mr. Schoemann left the meeting.
Meeting adjourned.
BC.BCM.Dec.5.1979:
1-Previous minutes were read and corrections were made.
2-Bingo Presentation- Mr. Ken Griffith, K&B Sales, Norman Oklahoma gave a presentation on bingo supplies. He offers Bingo supplies and management services for bingo. He recommended that someone be hired, at a good salary, to run the bingo for the Tribe. Either the Tribe or he could run it but then the K&B would control the monies made. Barbara Tate proposed a list of personnel be hired to run the bingo The cost of supplies would come out of the money made over the $300. Discussion was held on the bingo. A suggestion was made that the bingo could be subcontracted to the different groups within the Tribe. A bingo would only be held on Thursday night and the possibility of having a bingo on Sunday would be discussed after the holidays. The people hired would be responsible for the clean-up after the bingos, however they will not set up the tables and chairs. Also, these people would not expect to be paid unless a bingo is actually held. The B.C. will review the operation of the bingo in two months. A motion was made to accept the proposal submitted by Mrs. Tate and hire her as Activities Manager, motion passed.
3-Tribal Float- The B.C. was informed that the Tribal Float won second place in the Shawnee Christmas Parade. The Tribe would be entering the Tecumseh Christmas Parade.
4- Activities Manager- Taken care of earlier
5-Shawnee Chamber of Commerce Application- The membership fee is $224. The application has been received and needs to be filled out and returned to the Shawnee Chamber of Commerce. The app for the Tecumseh Chamber of Commerce has not been received yet. Motion was made to apply for membership to the Shawnee Chamber of Commerce, motion passed.
6-How-Ni-Kan- The deadline for articles is Dec. 14, 1979, it was suggested that the B.C. write an article for the tribal newspaper.
7-Foreign Visitors- The 18 visitors were give a tour of the tribal facilities and served lunch at the Learning Center. This served as good publicity for the Tribe.
8-Christmas Party- Discussion was held on the Employee's Christmas Party to be held Dec. 15, 1979. Motion was made to set aside $200 from the Activities Fund for the Christmas Party and John Schoemann, Tribal Admin would be responsible for the decorations. Motion passed.
9-CDBG/HIP- A letter was read form the Bureau of Indian Affairs regarding poor construction quality of the work done on houses. The '80 monies have been received for the building. The HIP Program has 8 houses to be built. It as suggested that bids be taken on 4 houses and see how the quality of the workmanship is before accepting bids on the next 4.
10-Other Business-Discussing concerning photographs of the Chairwoman was held. This amount, app. $75, is to be paid. However a vote was not taken.
11-A tribal Mbr did not receive his per capita payment. It was sent to another person with the same name but from a different tribe. The Bureau sent him a letter requesting repayment of the amount of the check. It was the decision of the B.C. to let the Bureau handle this, as it is not a tribal problem.
12-The Housing Authority was contacted as to the Membership of Jim Tacker. They had received the Resolution appointing him as a member of the Housing Authority, but he has not been contacted by them as to whether or not he has been accepted.
13- The possibility of purchasing a lease vehicle for use by the staff under Indirect Cost was brought up. This would be discussed at the next meeting. Also, Indirect Cost negotiations are scheduled for the first week in January 1980.
14-Mike Mahaffey was scheduled for this meeting but was unable to attend. He should be at the next meeting. Meeting adjourned.
Along with minutes were 1 page Official letter from Oklahoma State Senate addressed to Mr. Abe Hesser Re: Daily fee golf course project, 1-letter addressed to John D. Schoemann, thank you letter from the Tourism Bureau Manager, and 1-Memo sent to All Tribal Employees and Business Committee Members regarding the Christmas Dinner Party.
BC.BCM.Dec.12.1979:
1-Previous minutes read and corrections were made.
2-Enrollment- Discussion concerning the cut-off date of enrollment for the per capita payment. The Tribal Rolls have to be open a certain number of days after approval of payment. They will need to be corrected and updated before payment. A list of names was presented to the B.C. for approval by the Enrollment Clerk. However, since it is such a long list, it was tabled until the next meeting. The B.C. requested that the enrollment Clerk be present at the next meeting to discuss the list.
3-Federal Surplus Property Utilization Program-Application for Eligibility will qualify the Tribe for surplus property through the State. The date on the resolution should be changed from 12-12-79 to 12-19-79. Motion made to adopt the resolution on Page 4 of the Application designating the Tribal Administrator authorization to sign papers in the acquisition of surplus property for the Tribe. Motion passed.
4-Consitution- Copies of a draft of the Constitution were given to the B.C. Members for their review. The suggestion of holding a special meeting to discuss the Constitution was made, if needed. However, it would be placed on the next meeting's agenda.
5- Sac & Fox JOM Meeting- A request was made by the Sac & Fox JOM Committee to hold their meeting in the Long Room on Jan. 19, 1980. Since it was for a good cause, rental charges would be $30 per hour to cover the cost of utilities and clean-up. There was further discussion on the rental of the Long Room to other organizations other than tribal. Rental would be made to organizations if it is for a good cause and purpose.
6- Monthly And Financial Reports for October-Copies were given to the B.C. Members for their review. These would be discussed at the next meeting.
7-Day Care Delinquent Accounts- The amount of the outstanding accounts is app. $1,543. The Director of the Learning Center wants to know how to go about collecting on these outstanding accounts. A process was recommended for collection of these accounts.
8-Telephone Credit Cards- The credit cards given out at the beginning of the meeting. Copies of the billing on each individual's card will be given to them, when received, for their review.
9-Indian Country- A resolution is to be drawn up and presented at the next meeting opposing state jurisdiction in Indian Country. It was also suggested that an article be written for the tribal newspaper to explain the situation and make the tribal members more aware. Also, letters be written to other Tribes soliciting their support for this action.
10-Golf Course- A resolution in the form of an application has been submitted to hire an architect to do the lay-out for the golf course. The head of Parks and Recreation Mr. Abe Hesser, stated that he could fund the golf course for '80 but did not know for how much. The Tribe is also requesting comprehensive monies through the BIA in the amount of $6000. Motion made to accept resolution/application for the golf course, passed.
11-Bingo-The Pow-wow Club is requesting payment on a monthly basis. But because of the billing and break-down costs, the payment will be one month behind. The first payment will be the end of January or the first of February.
12-Museum and Historical Society- These two groups need to come in a talk with the B.C. regarding their functions. It was suggested that the Museum Curator and Historical Society Director be invited to meet with the B.C. at the second meeting in January.
13-Per Capita- The Tribe has not received a breakdown on the amount of the award. General discussing concerning the use of the set aside money was held. One point of agreement was that the money should be invested at the highest rate of interest. The Tribal Admin plans to visit with Mr. Roy Cartwright, a Tulsa banker, and get some ideas on investments. The B.C. expressed an interest in visiting with him. They hope to have a plan drawn up by the end of the next month for submission to the Bureau.
14-Other Business- Question was asked about the Tribe having its own Housing Authority. There was no reason they shouldn't. The Tribe would have to make application through HUD.
15- In regards to the lease vehicle, the B.C. wants some figures to work with before acting on it. Meeting adjourned.
5 pages along with notes are in regards to Benefits of a Tribal Housing Authority (2 pages) and 3 pages of personal notes regarding Housing Authority. (4 page Blank Resolution scanned and saved in same file/folder, 3 pages of an Application for Eligibility for the Federal Surplus Property Utilization Program scanned and saved in same file/folder/1 page Certificate Of Adopted Resolution dated 12-12-79 scanned and saved in same folder/9 pages Presentation-Oklahoma Department of Public Safety-Memorandum Brief-Indian Jurisdiction/1 page A Bill- To amend title 18/2 copies of Apache Tribe of Oklahoma Resolution 80-3
Special Telephone Conference Meeting Minutes:
BC.STCBC.Feb.2.1979:
A special Business Committee conference was called by the Committee Chairman. It was the concesus of the B.C. to retain Jeff Diamond as tribal attorney in the action attempted cancellation by CTSA of athetribal CETA Sub-Contract. The B.C. reviewed the cancellation and then determined the tribe was in compliance with terms of hte Sub-Grant and that the cancellation was unwarranted. The vote was 5-0 in favor that legal recourse to resolve the situation will be litigation through the Federal Court Systems, to be filed Feb. 9, 1979.