1978 Business Committee Meeting Minutes
Date1978
ClassificationsArchive
Object numberBC.BCM.1978
Description1978 Business Committee Meeting MinutesJanuary 4 - Business Committee Meeting
January 23 - Special Business Committee Meeting
February 21 - Business Committee Meeting
March 15 - Business Committee Meeting
April 6 - Special Business Committee Meeting
April 8 - Special Business Committee Meeting
May 4 - Business Committee Meeting
May 30 - Special Business Committee Meeting
June 24 - Business Committee Meeting
July 6 - Special Business Committee Meeting
July 13 - Special Business Committee Meeting
July 20 - Special Business Committee Meeting
July 27 - Business Committee Meeting
August 24 - Business Committee Meeting
September 8 - Scholarship Program Meeting
September 28 - Business Committee Meeting
October 19 - Business Committee Meeting
November 13 - Health Planner's Meeting
November 18 - Business Committee Meeting
December 13 - Business Committee Meeting
December 20 - Scholarship Program Meeting
Collections
Finding AidCITIZEN BAND OF POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
JANUARY 4, 1978
MINUTES
Present
Paul E. Schmidlkofer, Chairman
Sheila M. Hall, Vice Chairman
Beverly I. Hughes, Secretary-Treas.
Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
Guest
Rebecca Cryer, Tribal Adm.
Walter Nelson, Bus. Mgr.
Annette Van Dusen, Planner
The meeting was called to order by the Chairman at 7:45 p.m., Wednesday, Jan.
4, 1978, and a quorum of members were present. The minutes of the November 15,
1977 meeting were read and Jim Tacker moved that the minutes be approved as
corrected to read that the pecans be sold at the prevailing market price instead
of 50¢ per pound. Priscilla Sherard second the motion and the motion
carried with all in favor.
Annette Van Dusen, Program Planner, spoke to the Business Committee concerning
programs available and asked for input as to the type of Programs the tribe
would desire and emphasized the need for a long range plan. The Business
Committee agreed on the following priorities; Health, Housing, Education and
Welfare, Tribal Pride, and Development and Utilization of land base.
Priscilla Sherard moved that a resolution be adopted directing the BIA to
negotiate with OG&E for an easement on tribal lands and that the cost would
not exceed $3500.00. Beverly Hughes second the motion and the motion carried
with 5 in favor and none opposed. RES. 78-6
THe Open Business Committee Meeting to be held January 21, 1978 was discussed
and some of the topics to be discussed would include the Constitution Revision
Committee's report, EDA Grant, Alloy Plant, Per Capita Payment, and the introduction
of the CHR Director.
It was agreed that the Tribal Administrator and CHR Director would interview
applicants for the position of CHR Director and that their recommendation for
the person best qualified to fill the position would be honored by the Business
Committee.
The current priority list of people eligible for HIP Grants was discussed and
it was agreed that this list be honored but any person listed who is no longer
eligible for HIP Grants due to receiving a Mutual Help Home or is otherwise
deemed ineligible may be removed from the list according to the HIP regulations.
The Day Care Center was discussed and the Business Committee re-emphasized their
stand concerning unauthorized people spending too much time at the center.
Sheila Hall moved that the George Yott home be supplemented with $1,000.00 of
HIP funds so their home can be completed. Beverly Hughes seconded the motion
and the motion carried with all in favor.
Minutes-January 4, 1978 page two
It was agreed by all that the Citizen Band Potawatomi Tribe would utilize
their own Extension Funds and not merge the funds with the Sac & Fox and
Absentee Shawnee Tribes.
Jim Tacker moved that a resolution be adopted requesting the Shawnee Agency
of the Bureau of Indian Affairs to lease office space from the Central Tribes
of the Shawnee Area Enterprises, Inc. Beverly Hughes seconded the motion and
the motion carried with 5 in favor and none opposed. RES. 78-7
Sheila Hall moved that the Business Committee approve OEH donating six (6)
slots to the Wanette Water Project. Beverly Hughes seconded the motion and
the motion carried with all in favor.
Jim Tacker moved that a resolution be adopted supporting United Western Tribes
of Oklahoma and Kansas in their efforts to defend our water and natural resources
rights. Priscilla Sherard second the motion and the motion carried with 5 in
favor and none opposed. RES. 78-8
Beverly Hughes moved that a resolution be adopted submitting a Health Careers
Counciling Program Proposal. Sheila Hall second the motion and the motion
carried with 5 in favor and none opposed. RES. 78-9
It was agreed by all that the BIA Roads moneys would be used on tribal grounds
and that the road going to the Shawnee tribal grounds be fenced off.
It was decided that the next Business Committee Meeting be held on the 17th
of January.
Sheila Hall moved that the meeting be adjourned, seconded by Priscilla Sherard.
The motion carried with a vote of all in favor.
MEETING ADJOURNED
Beverly I. Hughes, Secretary-Treasurer
Citizen Band Potawatomi Indians of Oklahoma
Special Business Committee Meeting
Shawnee, Oklahoma
January 23, 1978
Minutes
Present
Paul E. Schmidlkofer, Chairman
Sheila M. Hall, Vice Chairman
Beverly I. Hughes, Secretary-Treas.
Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
Guest
Rebecca Cryer, Tribal Adm.
Walter Nelson, Bus. Mgr.
Mark Roberts, CHD, Indian
Action Dir.
The meeting was called to order at 5:55 p.m., Monday, January 23, 1978 and a
quorum of members were present. Jim Tacker moved the minutes be approved as
corrected and Sheila Hall seconded the motion and the motion carried with all
in favor. The corrections were; fifth paragraph, to add the word outgoing
CHR Director would interview, and third paragraph second page to add six
Potawatomi slots to the Wanettte Water Project.
Mark Roberts, CHD & Indian Action Director, reported on the Indian Action Team
Carpentry Classes and OJT jobs.(copy of report attached to minutes) Current
work was discussed and Mr. Roberts answered questions concerning current projects.
The Day Care Center was discussed and Sheila Hall stated that she was not in
favor of a free Day Care Center.
Jim Tacker moved that a resolution be adopted to submit a proposal to HEW to
provide a Day Care Facility to all area Indian applicants that qualify at the
Native American Childrens Center, Shawnee, Oklahoma. Sheila Hall seconded the
motion and the motion carried with a vote of 5 in favor and none opposed.
RES. 78-10
Sheila Hall moved that a resolution be adopted contracting funds for the Potawatomi
Learning Center for an after school program in Shawnee, Oklahoma from
HEW. Jim Tacker seconded the motion and the motion carried with a vote of 5
in favor and none opposed. RES. 78-11
Sheila Hall moved that a resolution be adopted applying for funds from HEW
to do a survey and evaluation of literacy and high school completion of adult
Potawatomis in the Shawnee area geographical jurisdiction. Beverly Hughes
seconded the motion and the motion carried with 5 in favor and none opposed.
RES. 78-12
Playground equipment was discussed and bids from various manufacturers were
reviewed. Sheila Hall moved that a maximum of $5000.00 be appropriated for
playground equipment for the EDA Project. Jim Tacker seconded the motion and
the motion carried with all in favor.
Priscilla Sherard moved that the personnel policies be adopted with the understanding
that changes can and will be made. Sheila Hall seconded the motion
amd the motion carried with all in favor.
Minutes January 23, 1978 second page
Sheila Hall moved that a seven (7) per cent cost of living raise be given to
all employees hired under the Basic Grant and ONAP Grants for this fiscal year
amd who are not on probation and this raise will be effective January 23, 1978.
The motion carried with four in favor and one abstension.
Jim Tacker moved that the meeting be adjourned seconded by Sheila Hall. The
motion carried with 5 in favor and none opposed.
MEETING ADJOURNED
Beverly I. Hughes, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
February 21, 1978
MINUTES
Present
Paul E. Schmidlkofer, Chairman
Sheila M. Hall, Vice Chairman
Beverly I. Hughes, Sec-Treasurer
Jim Tacker, Councilman
Guest
Rebecca Cryer, Tribal Administrator
Mark Roberts-CHD & IAT Director
Bob Cochran, Stifel Nichols
Jeff Diamond, Attorney
The meeting was called to order at 7:30 p.m., Tuesday February 21, 1978, and
a quorum of members were present. The Secretary read the minutes of the
January 23, 1978 meeting. Jim Tacker moved the minutes be approved as corrected
and Sheila Hall seconded the motion. The corrections were; second page, first
paragraph; to add Jim Tacker as a second to the motion and to add that there
will be no more raises approved before October 1, 1978. The motion carried with
all in favor.
Bob Cochran brought the Business Committee up-to-date on the progress made concerning
the Alloy Plant and answered questions put to him by members of the
Business Committee.
Jeff Diamond, of Miller, Peters, & Diamond entered the meeting. Discussion
followed concerning the legal aspects of the Public Trust and the Local Development
Corporation. It was agreed by all that Mr. Diamond review the corporation
papers of the LDC and advise the Business Committee. Beverly Hughes moved that
the $12.00 fees be paid to continue the LDC. Sheila Hall seconded the motion
and the motion carried by a vote of four (4) in favor and none opposed.
The St. Gregory's Pow-Wow and Arts and Crafts show to be held the last of
April 1978 was discussed. Sheila Hall moved that the Business Committee authorize
a $100.00 donation from the General Account of the tribe to the St. Gregory's
Pow-Wow. Beverly Hughes seconded the motion and the motion carried with all
in favor.
Sheila Hall moved that a resolution be adopted approving the Historical profile
submitted to the Bureau of Indian Affairs, Shawnee Agency. Jim Tacker seconded
the motion and the motion carried by a vote of four (4) in favor and none opposed.
Res. 78-13
The CTSA Inc., and CTSA Enterprises Boards of Directors were discussed at length
and it was the feelings of the Business Committee that the Enterprise Board
direct its efforts toward obtaining more revenue for the five tribes.
An additional employee to assist with the tribal rolls in preparation for the
per capita payment was discussed. It was agreed by all that Jann Jones, Assistant
Bookkeeper be transferred to the rolls and be paid out of Revenue Sharing until
the funds totaling $1,700.00 are exausted. And also, that Doris Halbert be hired
under the 93-638 Basic Grant as a temporary Assistant Bookkeeper. At the time
the committed Revenue Sharing funds have been depleted the Business Committee
will decide what further action needs to be taken concerning this decision.
Minutes, February 21, 1978, Page two
Jim Tacker moved that the tribe purchase an insulation machine and hose totaling
$358.00 to be used by the Maintenance program. Beverly Hughes seconded the motion.
Jim Tacker moved that a resolution be adopted requesting training and technical
assistance funds to prepare written policy documents for property and procurement
management through 93-638. Beverly Hughes seconded the motion and the motion
carried with four (4) in favor and none opposed. Res 78-14
Beverly Hughes moved that Judith Michener be contacted and contracts be negotiated
on the writing and direction of the 1978 Historical Drama, and that the amount
expended on the contract not exceed $2,000.00, and that the funds be advanced from
the General Account to be re-imbursed to the General Account from grants supporting
the drama. Sheila Hall seconded the motion and the motion carried by a vote of
all in favor and none opposed.
It was agreed that money for refreshments would not be taken out of the General
Account.
Mark Roberts, CHD & IAT Director, gave a report on these programs and also updated
the Business Committee on the Environmental Maintenance program.
The Fiscal Year 1977 Day Care Center audit was discussed briefly.
The chairman announced that Pete Veitenheimer, former Chairman and Tribal Administrator,
would attend the next business meeting to discuss his indebt to the tribe.
Jim Tacker moved that the meeting be adjourned, seconded by Sheila Hall. The
motion carried with all in favor.
Beverly I. Hughes-Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
March 15, 1978
MINUTES
Present
Paul Schmidlkofer - Chairman
Sheila Hall - Vice-Chairman
Beverly Hughes - Secretary-Treasurer
Jim Tacker - Councilman
Priscilla Sherard - Councilwoman
Guests
Rebecca Cryer, Tribal Administrator
Walter Nelson, Business Manager
Annette Van Dusen, Tribal Planner
Mark Roberts, IAT & CHD Director
Larry Hershell, Architect
The meeting was called to order at 7:20 p.m., Wednesday, March 15, 1978, and
a quorum of members were present. The Secretary read the minutes of the February
21, 1978 meeting and Sheila Hall moved the minutes be approved as read.
Priscilla Sherard seconded the motion and the motion carried by a vote of all
in favor and none opposed.
Larry Hershall, representing Mike Mahaffey, Architect, was in attendance and
spoke to the Business Committee about the current EDA Building Project. Change
orders were discussed and Mr. Hershell suggested that the Business Committee
decide where to spend the balance of the Grant Funds as soon as possible. A
proposed additional parking area was discussed.
The FY-79 ONAP Grant was discussed. Jim Tacker moved that a resolution be
adopted, authorizing Paul Schmidlkofer, Chairman, to sign the delegate agency
agreement for the FY-79 ONAP Grant under CTSA, Inc. Sheila Hall seconded
the motion and the motion carried with five (5) in favor and none opposed.
RES. 78-15
Sheila Hall moved that a resolution be adopted extending the current western
boundaries of the Bureau of Indian Affairs geographical boundaries to twelve
(12) miles west of the existing boundary. Beverly Hughes seconded the motion
and the motion carried by a vote of 5 in favor and none opposed.
RES. 78-16
Annette Van Dusen spoke to the Business Committee concerning possible funding
for the tribe through a Community Development Block Grant. It was agreed
by all that the first priority would be to seek funding for recreational development
of tribal grounds and the second priority was housing repairs for
tribal members.
Mark Roberts submitted a driving range and Catfish Farm proposal to the Business
Committee. This proposal was tabled until a later meeting, but was discussed
briefly.
It was decided by all that an Open Hearing be held soon on the Community Development
Block Grant.
2
The current HIP regulations and eligibility requirements were discussed. It
was agreed by all that in the future all HIP regulations would be in written
form and that guidelines and procedures would be used in determining the people
who qualify for HIP Grants. Also, to determine if all the persons listed
still qualify for a HIP Grant.
After a thorough review of the current HIP list of applicants, Sheila Hall
moved that the following people be removed from the HIP Grant list since they
are not eligible for a HIP Grant according to the FY-77 and FY-78 HIP regulations.
Beverly Hughes seconded the motion and the motion carried by a vote
of 5 in favor and none opposed. The list of people are; Joe Coulter, Paul
Hutton, Irvin Coots, Ronald Stone, Floyd Moutaw, Benedict Rhodd and Wanda Miles.
Beverly Hughes moved that a resolution be adopted authorizing Paul Schmidlkofer,
Tribal Chairman, to enter into a consortium agreement to enter and conclude
business and financial transactions for the Citizen Band Potawatomi
Indians of Oklahoma. Sheila Hall seconded the motion and the motion carried
by a vote of 5 in favor and none opposed.
RES. 78-17
It was agreed by all that Sheila Hall be re-imbursed $10.00 from the General
Account for flowers she sent to Mary Lynn Hillemeyer, Grievance Committee
member, while she was in the hospital.
Jim Tacker moved that the meeting be adjourned, seconded by Priscilla Sherard.
The motion carried with all in favor.
MEETING ADJOURNED.
Beverly Hughes, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
APRIL 6, 1978
MINUTES
PRESENT
Paul Schmidlkofer - Chairman
Sheila M. Hall - Vice Chairman
Beverly Hughes - Secretary-Treas.
Jim Tacker - Councilman
Priscilla Sherard - Councilwoman
GUEST
Rebecca Cryer - Tribal Administrator
Walter Nelson - Bus. Manager
Mark Roberts - IAT & CHD Director
Mike Mahaffey - Architect
Marge Brant - Chairman, Const. Com.
Billy Burch - Constitution Com.
Bob James - Constitution Com.
Edwena Fritsche - Constitution Com.
The Chairman called the meeting to order at 7:15 p.m., Thursday, April 6, 1978.
A quorum of members was present.
The Secretary read the minutes of the March 15, 1978 meeting and Sheila Hall
moved the minutes be approved as corrected to read in the third paragraph, second
page, to add "to enter into a CETA consortium agreement". Jim Tacker seconded the
motion and the motion carried with all in favor.
Sheila Hall requested a copy of the minutes prior to each meeting.
Mike Mahaffey, architect, brought the Business Committee up to date on the
building progress of the new building and presented his recommendations for the
building and landscaping arrangements.
Beverly Hughes moved that nineteen Scoth Pines and twelve Silver Leaf Maple
trees be planted now as per the suggested arrangement on the plans by the Committee.
Jim Tacker seconded the motion and the motion carried by a vote of 3 in favor and one
abstension.
Priscilla Sherard entered the meeting.
Change orders were discussed and it was agreed by all that an extra sink for washing
large pans be added, and that opening a space in the kitchen wall for receiving
dirty dishes, adding a typewriter, three stainless steel rolling carts, and a
Dipsy Dumpster to the list of equipment. Jim Tacker moved that the Business Committee
accept the above changes. Sheila Hall seconded the motion and the motion carried by
a vote of all in favor and none opposed.
Marge Brant, Chairman of the Constitution Committee reported to the Business
Committee the Constitution Committees proposed recommendations of amendments to the
Tribal Constitution. Discussion followed and it was agreed that after a few more
meetings the Constitution Committee would present a rough draft of the proposed
amendments to the Business Committee.
Sheila Hall moved that Jerry Lewis be reimbursed from the General Account for
2
his expenses in coming to Shawnee and bringing historical documents for the tribe.
The maximum of $35 dollars per day for two days plus actual expenses for renting a
car and copy cost not exceeding $200 be allowed. Jim Tacker seconded the motion and
the motion carried with all in favor.
Mark Roberts, Indian Action Team and CHD Director gave his report on his programs.
(Copy of report attached to minutes.)
Sheila Hall moved that the resolution on the Shawnee Housing Authority be tabled
until the next meeting. Beverly Hughes seconded the motion and the motion carried
with all in favor.
Delinquent Health Maintenance accounts were discussed and it was agreed by all
that all tribal services would be withheld on all tribal members with delinquent
Health Maintenance accounts until their bill was paid in full.
Priscilla Sherard moved that Grace Heer's name be added to the current HIP list.
Sheila Hall seconded the motion and the motion carried with all in favor.
Priscilla Sherard moved that Roy Danyer, Emily Scott, and Catherine Moelk
be removed from the current HIP List since they no longer qualify and that Neomi
Bourbonnais be removed from the HIP list and added to the CHD list. Beverly Hughes
seconded the motion and the motion carried with all in favor.
Sheila Hall moved that the water spigot located in the walkway of the Pow Wow
grounds be moved to a more convenient location. Priscilla Sherard seconded the motion
and the motion carried with all in favor.
It was agreed by all that the entire water supply system in the pow wow area be
updated.
Other topics discussed included: Indirect cost rates, Oklahoma City Housing
Project, Trust Indenture, General Motors Plant, WIC Proposal and the agenda for the
next Business Committee meeting.
Sheila Hall moved the meeting be adjourned, seconded by Jim Tacker. The motion
carried with all in favor and none opposed.
MEETING ADJOURNED.
Beverly I. Hughes, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL OPEN BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
April 8, 1978
Minutes
PRESENT
Paul Schmidlkofer, Chairman
Sheila Hall, Vice-Chairman
Beverly I. Hughes, Secretary-Treas.
Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
GUEST
Rebecca Cryer, Tribal Administrator
Walter Nelson, Business Manager
Mark Roberts, IAT & CHD Director
Annette Van Dusen, Planner
Tribal Members
The meeting was called to order by the Chairman at 10:20 a.m., Saturday,
April 8, 1978. A quorum of members was present and the meeting was held in
the Tribal Council Room.
The Secretary read the minutes of the April 6, 1978, meeting. Sheila Hall
moved the minutes be approved as corrected. The corrections were; to add to
the minutes the suggestion made by Priscilla Sherard; to add a Red Oak tree
and a Birch tree to the landscape of the new building, and to add the Urban
Indian Housing Project as an additional topic of discussion. Jim Tacker
seconded the motion and the motion carried by a vote of 4 in favor and none
opposed.
Chairman Schmidlkofer gave a report on the Constitutional Revision Committees
progress on revising the tribal Constitution and also reported on the Environmental
Maintenance Program.
Priscilla Sherard, Councilwoman, entered the meeting.
Rebecca Cryer, Tribal Administrator, reported on the Trust Endenture for the
Alloy Plant Project, the CHR Program, Indian Action Team Program,Home Improvement
Program and the Day Care Center. Copies of the latest HIP regulations
was requested by Sheila Hall for the Business Committee members to review.
Walter Nelson, Business Manager, gave a progress report on the new building,
now under construction. Sheila Hall moved that a television be added to the
equipment list for the new Day Care Center and that it be purchased as soon
as possible for the current Day Care Center to use. Beverly I. Hughes seconded
the motion and the motion carried with all in favor.
Sheila Hall requested that the Day Care Center be open during the June Council
meeting. There was some discussion and it was decided that the tribal members
be advised of this facility in the June Newsletter and that their need for
this service be forwarded to the office staff so the facility can be provided
if needed during the Council meeting. The suggested time to have the center
open was 12:00 noon until 8:00 p.m. on council day.
Beverly I. Hughes, Tribal Secretary, gave a report on the pending per capita
payment and answered questions from tribal members concerning the payment.
Business Committee Page -2- CBPI
Wanita Clifford, CHR, clarified emergency treatment for Indians at other
Health facilities and answered other questions pertaining to degree certification
for tribal members to receive health care.
Sheila Hall moved that a resolution be adopted by the Citizen Band Potawatomi
Business Committee providing for executive direction to the Absentee Shawnee
Housing Authority that Indian preference in accordance with PL-93-638 be hereby
mandated. Priscilla Sherard seconded the motion and the motion carried by
a vote of 5 in favor and none opposed.
RES-78-18
Sheila Hall moved that a resolution be adopted authorizing the rental of eight
chemical toilets for the 1978 Pow-Wow. Priscilla Sherard seconded the motion
and the motion carried by a vote of 5 in favor and none opposed.
RES-78-19
Having a Stick Ball Tournament and playing other hand games as a part of this
years activities was discussed. The possibility of inviting other tribes to
participate was also suggested.
Annette Van Dusen, Program Planner, gave a report on the Community Development
Block Grant and announced the meeting would now be open as a Public
Hearing and requested input from those in attendance as to the types of programs
or businesses to apply for under the block grant.
Suggestions or recommendations were:
Raymond Peltier - Agriculture
Neomi Baptiste - Golf Course
Emma Cochrene - Showers & Swimming Pool and Recreational Playground
Ben Rhodd - Catfish Farm, Truck Farm
A. B. Pecore - Rest Home
Wanita Clifford - Day Care Center for Elderly
Sheila Hall - Senior Citizens Recreational Center
Home Improvement Program
These suggestions were discussed and the Public Hearing was adjourned.
Sheila Hall moved that a letter be written for Jerry Lewis, Tribal Member,
recommending him as a candidate for the R. C. McNichols Fellowship, so he may
have access to the Newberry Library, which contains some 300 Volumes of captive
narratives about the Potawatomi Indians. Priscilla Sherard seconded
the motion and the motion carried by a vote of all in favor.
Jim Tacker moved that a resolution be adopted for the Citizen Band Potawatomi
Indian Tribe to participate in the development of a Specific Tribal Health
Planning Program under PL-94-337. Sheila Hall seconded the motion and the
motion carried by a vote of 5 in favor and none opposed.
RES-78-20
Business Committee Page -3- CBPI
There being no further business, Beverly I. Hughes moved that the meeting
be adjourned, seconded by Sheila Hall. The motion carried by a vote of
all in favor.
MEETING ADJOURNED.
Beverly I. Hughes, Tribal Secretary
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
May 4, 1978
MINUTES
PRESENT
Paul E. Schmidlkofer, Chairman
Sheila M. Hall, Vice-Chairman
Beverly I. Hughes, Secretary-Treasurer
Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
GUEST
Rebecca Cryer, Tribal Administrator
Walter Nelson, Business Manager
The meeting was called to order by the Chairman at 5:15 p.m., Wednesday, May 4,
1978. A quorum of members present and the meeting was held in the Tribal Office.
The minutes of the open Business Committee Meeting were read and Jim Tacker
moved the minutes be approved as read. Priscilla Sherard seconded the motion
and the motion carried with all in favor.
Proposed HIP regulations and guidelines were discussed and reviewed by the Business
Committee. It was agreed that after a complete review of the proposed guidelines
and regulations the board would adopt HIP guidelines and policies at the
next meeting.
Beverly Hughes relayed her telephone conversation with Jerry Lewis, tribal member
who is working for the tribe collecting historical information, to the
Business Committee. Jerry Lewis request additional funds for copying cost. He
also stated that if the Business Committee would approve approximately $3,000,
he could send the tribe a complete library of books and copied material for the
tribal library. It was agreed that upon receipt of the list of material that
will be provided for the $3,000, the committee would act on Mr. Lewis's request
at the next meeting.
It was agreed by all that an ad be put in the newspaper for three days. Concerning
leasing the land that is under cultivation for the summer only and no
longer than September. The bids received would be opened on Friday, the 12th
of May and the decision to lease would be decided by phone or at the next meeting.
The committee discussed the Lake Michigan area and the treaties involving conveying
the water to the Federal Government. The chairman suggested contacting
the claims attorney concerning this matter.
Sheila Hall moved that a resolution be adopted authorizing and defining certain
limited authority of the Business Committee to Beverly Hughes, Tribal Secretary
for enrollment rejections. Jim Tacker seconded the motion and the motion carried
by a vote of 4 in favor and 1 abstension. RES 78-21
Minutes
May 4, 1978
Page -2-
The CHR Program is planning to take several elderly tribal members to the Cowboy
Hall of Fame and request from the Business Committee $36.00 to help cover
cost of the trip.
Jim Tacker moved that their request be granted, seconded by Sheila Hall. The
motion carried with all in favor.
General maintenance of our tribal grounds was discussed and it was agreed that
someone be hired at a maximum of $25.00 per week or $5.00 per hour per couple
not to exceed $25.00 per week.
Sheila Hall asked about the CHR Insurance plan and reimbursement policies for
Insurance premiums. Walter Nelson explained the policies to the Business Committee.
Sheila Hall moved that a resolution be adopted transfering title to the City
of Tecumseh, the sanitation facilities, installed on their premises by Indian
Health Services, Shawnee, Oklahoma. Jim Tacker seconded the motion and the
motion carried by a vote of 5 in favor and none opposed.
Walter Nelson stated that the Business Committee would need to act as soon as
possible on obligating the remainder of funds to be spent on the new building
project. It was agreed that this would be done at the next meeting.
Beverly Hughes moved that Paul Schmidlkofer, Chairman, be given additional
expense money in the amount of $150.00 to be used for his trip to Reno, Nevada
to attend a workshop on contracting. Sheila Hall seconded the motion and the
motion carried with all in favor and none opposed.
Beverly Hughes moved that the meeting be adjourned, seconded by Jim Tacker.
The motion carried with all in favor.
MEETING ADJOURNED.
Beverly I. Hughes, Tribal Secretary
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
May 30, 1978
MINUTES
PRESENT
Chairman
Vice-Chairman
Secretary-Treasurer
Councilman
Councilwoman
GUEST
Tribal Administrator
Business Manager
Indian Action Director
The Chairman called the meeting to order at 6:00 p.m., Tuesday, May 30, 1978.
A quorum of members was present, and the meeting was held in the tribal office.
Minutes of the May 4, 1978 meeting were read and Jim Tacker moved the minutes
be approved as read, seconded by Sheila Hall. The motion carried with all in
favor.
Mark Roberts, IAT and CHD Director, gave his report to the Business Committee.
He stated that this past year we have had 36 students trained, 33 graduates at
this time and 25 job placements. Five more job placements are coming up soon.
Unused equipment and materials on the tribal inventory was discussed. Beverly
Hughes moved that the Business Manager and the IAT Director sell all equipment
and materials that will not be used by the tribe and remove these items from
the tribal inventory with the exception of the log splitter and buzz-saw.
Sheila Hall seconded the motion and the motion carried with all in favor.
Jim Tacker moved we purchase a heavy duty brush hog and that the cost not exceed
$550.00. Priscilla Sherard seconded the motion and the motion carried with
4 in favor and 1 opposed.
The Business Committee directed the staff to take bids on a 10 horse power riding
lawn mower.
Jim Tacker moved that the Business Committee obligate $7,000 construction funds
towards 800 yards of 3 inch blacktop asphalt on the tribal roads. Sheila Hall
seconded the motion and the motion carried with all in favor.
After of brief discussion on leasing the hay crop for this summer, Sheila Hall
moved that we offer the land to Bill Burch at $12.50 per acre since he is a
tribal member and if he does not wish to pay this amount, then we will accept
the bid from Mr. Lampbrite at $12.50 per acre. Beverly Hughes seconded the motion
and the motion carried with all in favor.
Special Business Committee Meeting
May 30, 1978
Page -2-
Walter Nelson read the bids on the additional parking lot for the new building
and Jim Tacker moved the Business Committee accept the bid of $12,285.00 from
J & J. Priscilla Sherard seconded the motion and the motion carried with a
vote of all in favor.
Jim Tacker moved that the Business Committee name the new building The Shipshewano
Learning Center and that the new building be dedicated in memory of Frank Wano,
our late hereditary chief, and that special tribute be paid to other tribal leaders
of the past. Sheila Hall seconded the motion and the motion carried with all in
fabor. The plaque will read:
JUNE 1978
SHIPSHEWANO LEARNING CENTER
IN MEMORY OF FRANK WANO
HEREDITARY CHIEF
Paul E. Schmidlkofer Chairman
Sheila M. Hall Vice-Chairman
Beverly I. Hughes Secretary-Treasurer
C. Jim Tacker Councilman
Priscilla L. Sherard Councilwoman
Rebecca A. Cryer Tribal Administrator
Walter D. Nelson Business Manager
Michael Mahaffey & Associates Architect
Wynn Comstruction Company Contractor
Financed By
Economic Development Administration 08-51-26648
U. S. Department of Commerce
It was agreed by all that refreshments for the dedication of the new building
be taken out of the General Account.
Priscilla Sherard moved that a resolution be adopted enrolling the list of people
who are eligible for tribal enrollment. Sheila Hall seconded the motion and the
motion carried by a vote of 5 in favor and 0 opposed. RES. 78-23
Jim Tacker moved that a resolution be adopted setting forth the manner in which
funds authorized by public law 93-134.87 Stat. 466 will be distributed per capita
Special Business Committee Meeting
May 30, 1978
Page -3-
to the membership of the Citizen Band Potawatomi Indians of Oklahoma and
authorizing the Chairman, Paul E. Schmidlkofer and the Secretary-Treasurer,
Beverly I. Hughes, to sign any documents necessary for this distribution of
per capita payment. Sheila Hall seconded the motion and motion carried by a
vote of 5 in favor and none opposed. RES. 78-24
The statutes of limitation concerning claims on trust land was discussed and
it was suggested this be put in the next issue of the tribal newsletter.
Since the Senior Citizens trip to the Cowboy Hall of Fame was such a success,
the CHR's request that the Business Committee sponsor additional trips for the
Senior Citizens. It was agreed that the Business Committee would sponsor a
trip for the Senior Citizens every three months for the remainder of the year.
The next trip is scheduled for July, which was approved by the committee.
The Tribal Series book was discussed and it was agreed by all that the attorneys
contact Mr. John Griffin with the Indian Tribal Series to see if the tribe is
due a percentage of the income from the sale of the history books.
Priscilla Sherard moved a resolution be adopted purchasing the Library on
Potawatomi's gathered and compiled by Jerry Lewis for $3,000.00, and that this
material and books be sealed and opened only with the permission of the Business
Commitee until funds can be secured to properly operate and control the library.
Sheila Hall seconded the motion and the motion carried with 5 in favor and
none opposed. RES. 78-25
Purchasing and Procurement Procedures were passed out to the Business Committee
for review and it was agreed that these procedures would be discussed at the next
meeting.
Sheila Hall moved that a resolution be adopted approving a $3,550.00 budget for
this years drama and that the funds be advanced from the general account with
partial repay to the general account with other funding resources. Beverly
Hughes seconded the motion and the motion carried with 5 in favor and none
opposed. (Copy of budget attached) RES. 78-26
Jim Tacker moved that this meeting be adjourned and another meeting be called on
the 12th of June. Beverly Hughes seconded the motion and the motion carried by
a vote of all in favor.
MEETING ADJOURNED -
Beverly I. Hughes, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
GENERAL COUNCIL MEETING
SHAWNEE, OKLAHOMA
June 24, 1978
Present
Paul E. Schmidlkofer, Chairman
Sheila M. Hall, Vice-Chairman
Beverly I. Hughes, Sec-Treasurer
C. Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
Guest
Father Vincent Traynor, St. Gregory's
Joe B. Walker, BIA
Ed Herndon, BIA
Rebecca Cryer, Tribal Administrator
Walter Nelson, Business Manager
The Chairman called the meeting to order at 1:25 p.m., Saturday, June 24,
1978. A quorum of members was present and the meeting was held in the
Council Room of the Shipshewano Learning Center.
Father Vincent Traynor, St. Gregory's College, led the invocation. He
also introduced the Potawatomi Inter-Tribal Pow-Wow Princess, Angela
Tsotaddle, to members of the council, and urged everyone to attend the
pow-wow.
Guests and staff present at the meeting were recognized by the Chairman
and introduced to the council.
The secretary read the minutes of the June 25, 1977, meeting. There
being no corrections or additions, Jim Tacker moved the minutes be approved
as read, seconded by Priscilla Sherard. The motion carried with all in
favor and none opposed.
Walter Nelson, Business Manager, reviewed the financial statement that was
passed out to tribal members, and offered to answer any questions concerning
the financial statement.
Beverly Hughes gave a report on the current per capita payment, and answered
questions concerning the payment and procedures involved in preparing the
rolls for the payment.
Marge Brant moved that a resolution be adopted retaining Miller, Peters,
& Diamond as tribal attorneys for two more years. Audie Pecore seconded
the motion and the motion carried with a majority in favor. RES. 78-31
The next item on the agenda was the election of officers. The chairman
announced that the new elected officers would be installed July 6, 1978,
and at that time each officer would take the oath of office.
The candidate for the office of vice-chairman were: Billy Jim Burch,
John Schoemann, and Barbara Tate. Barbara Tate was not present at the
meeting. Each candidate was asked to speak to the council. After the
candidates spoke to the council the vote was taken and the count was
Billy Burch 39 votes, John Schoemann 89 votes and Barbara Tate 1 vote.
John Schoemann was elected as vice-chairman.
Non-tribal members selected to count the votes were: Johnny Jones,
Lyda Negahnquet, Annette Van Dusen and Bobby Bridhoph.
The chairman entertained a motion to elect Sheila Hall as Secretary-
Treasurer by acclamation. Don Smith moved that Sheila Hall be elected
secretary-treasurer by acclamation and Pete Veitenheimer seconded the
motion. The motion carried with a majority of votes
GENERAL COUNCIL MEETING
CBPI
PAGE -2-
Tribal program plans were discussed by Sheila Hall, Prosthetic Devices,
Eye Glasses and Hearing Aids, and Jim Tacker on the Scholarship Plan.
Sheila Hall presented the policies and procedures of eligibility on the
Prosthetic Devices, Hearing Aids and Eye Glasses. Discussion followed
and questions were answered concerning this portion of the plan. Sheila
stated that although the policies outlined included non-enrolled dependent
children the Department of the Interior may decline to include non-enrolled
dependents children. Jerry Lewis, tribal member, asked to make a comment
concerning this and stated that the tribe should say who is a Indian and
who is a Potawatomi and we will decide how we spend our money.
Jim Tacker gave presentation on the Scholarship Plan. The policies and
procedures of eligibility were presented and questions answered concerning
these policies. After the policies were read, Joe Coulter moved that the
scholarship board be increased to five (5) members and not to include any
members of the Business Committee and the board include two (2) educators,
one (1) tribal member, and two (2) business men and that this committee
make recommendations to the Business Committee and they make the selections.
Ray Bourassa seconded the motion. There was descussion on the motion.
Jerry Lewis stated that the Business Committee would be making the decision
as to who would be selected for scholarships and not the scholarship
committee. Jerry Lewis called for point of order, to vote on the
motion on the floor. The motion failed to pass with a majority against
the motion.
Jerry Lewis asked that a vote be taken on the proposed guidelines as presented
by Mr. Tacker.
George Hamilton moved that the number of board members on the Scholarship
plan be increased to five (5) members who have the final authority to
grant scholarships and that the board be composed of one (1) educator,
two (2) business people, one (1) member at large, and one (1) Business
Committee member, all of whom are enrolled tribal members. George
Hamilton amended his motion to read that three (3) members of the five (5)
member board be enrolled Potawatomis. Leo Roberts seconded the motion
and the motion carried with a majority of votes.
Joe Coulter moved that the Prosthetic's Plan and the Scholarship Plan be
approved as ammended, seconded by Don Smith. The motion carried with a
majority of votes.
Martin Levier moved that a resolution be adopted advancing the Program
Plan monies to the tribe from the U.S. Treasury and to be invested by
the tribe. Mary Lynn Hilemeyer seconded the motion and the motion carried
with a majority of votes.
Sheila Hall presented a budget on the remaining funds from Docket 96 now in
the U.S. Treasury. The budget is as follows:
Secretary Salary & Fringe $10,000
Supplies & Postage 500
Board meetings
Scholarship 630
Prosthetics 1,200
Administrative Services 1,200
Museum Development 4,370
TOTAL $18,000
GENERAL COUNCIL MEETING
CBPI
PAGE -3-
Letha Tacker moved that the budget be accepted as presented. Mary Lynn
Hillemeyer seconded the motion and the motion carried by a majority of votes.
Input on the new funds plan included, a burial program, industry, rest
home or day care center for the elderly, and maintenance program for present
buildings and grounds.
Announcements were made by Sheila Hall and Beverly Hughes.
Don Smith moved the meeting be adjourned seconded by Joe Negahnquet. The
motion carried with all in favor and none opposed.
Meeting adjourned.
Beverly I. Hughes, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
July 6, 1978
MINUTES
The meeting was called to order by the Chairman at 7:37 P.M., July 6, 1978.
Those Business Committee members present were:
Paul Schmidlkofer, Chairman
Sheila Hall, Secretary-Treasurer
Priscilla Scherrard, Councilwoman
Johnny Schoemann, Vice Chairman
Jim Tacker, Councilman
Guests present were:
John Taylor, Shawnee Agency Superintendent
Virginia Rhone
Louise Nugent, Staff
Walter Nelson, Staff
Salley Lamey
Rebecca Cryer, Staff
Carol White, Staff
Neoma Baptiste
Beverly Hughes, Staff
Wanita Clifford, Staff
Donnie Bruno
Mr. John Taylor was introduced by Paul Schmidlkofer. Mr. Taylor presented
remarks on the duties of the Business Committee as a whole and of each
position on the committee. All five council members took the oath of office
as administered by Mr. Taylor (copy attached). A going-away present was
presented to Mrs. Cryer from the Business Committee, and refreshments were served.
MEETING RECESSED
The meeting resumed and Jim Tacker made a motion that the minutes of the
June 20, 1978, meeting be approved as written. Priscilla Scherrard seconded
the motion. Motion passed, 5-0.
Paul Schmidlkofer stated that he would prefer to submit OEH requests in the
future.
Rebecca Cryer requested Laura Lincoln be served on HIP on an emergency basis
because of the very immediate danger of her water pump being ruined beyond
repair. After discussion, Jim Tacker moved, with Priscilla Scherrard
seconding, that Laura Lincoln be included on the HIP list for emergency
repairs to her home water system for approximately $250, with any other needed
HIP work to be done at a later date, when those persons already on the list
have been served.
Walter Nelson stated that Ester Clark, 3/4 Prairie Band Potawatomi, who lives
in Kickapoo jurisdiction has running water but no sanitary facilities. He is
going to take a HIP application and forward it to BIA with a copy to the
Prairie Band.
Special Business Committee Meeting
July 6, 1978
Page 2
Priscilla Scherrard made a motion that a resolution be adopted designating
Walter Nelson and Sheila Hall as check signers in lieu of Rebecca Cryer and
Beverly Hughes. (Jim Tacker was previously designated as an alternate signer
and remains so. Two signatures are required on all checks.) Johnny Schoemann
seconded the motion. The motion passed, 5-0. John Taylor questioned the
delegation of check signing for the Secretary-Treasurer as being in conflict
with the constitution. The consensus of the committee maintained that there
was no conflict. RESOLUTION 79-2
Sheila Hall requested check schedules be prepared each month with the
financial report.
Walter Nelson submitted a bid from Shawnee Paving Company for asphalting the
road to the present day care center. The bid was for $4,758 plus 15% surcharge
for the general contractor on the Shipshewano Learning Center. The bid was
discussed but no action taken.
Walter Nelson stated that he had submitted a bid for $1,600 of road monies
to the BIA. John Taylor said he was awaiting action or non-action by the
new Iowa tribal officials before making a decision on our proposal.
Priscilla Scherrard requested to know the source of the $12,500 used for the
publication of the history and cook books. Walter Nelson stated he would try
to determine the source. She also requested that the monies for the cook books
be reported separately.
Sheila Hall requested Business Committee meetings be taped in the future.
Jim tacker made a motion that a resolution be adopted replacing Rebecca Cryer
with Johnny Schoemann on the CTSA Enterprises Board. Motion passed, 5-0.
RESOLUTION 79-1
Priscilla Scherrard motioned, with Jim Tacker seconding, that Sheila Hall
replace Beverly Hughes as an alternate on the health boards. Motion passed,
5-0.
The committee discussed the income the former chairman, Gerald Peltier, had
obtained for signing of the Tribal Series books while drawing a substantial
salary from the tribe. It was felt that the oath of office would preclude
such actions in the future. The reimbursement to the tribe that the Tribal
Series organization is making as a result of a letter from our attorney was
discussed. It was decided to sell some of the books with the medallion for
$10.00.
Walter Nelson announced St. Gregory's is considering returning some of the
property at sacred Heart to the tribe.
Jim Tacker requested that IAT information be provided to other tribes to
assist them in their decision on whether to contract their own Indian Action
schooling this comming year. Jim Tacker and Sheila Hall agreed to take the
information to the Absentee Shawnee tribe. Establishment of a Machine Shop
class was also discussed.
Special Business Committee Meeting
July 6, 1978
Page 3
The next meeting date was set at 5:30 p.m. on July 13.
Jim Tacker made a motion that the meeting be adjourned. Johnny Schoemann
seconded the motion. Motion passed, 5-0.
MEETING ADJOURNED.
CITIZEN BAND OF POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
July 13, 1978
Minutes
Present
Paul E. Schmidlkofer, Chairman
John Schoemann, Vice-Chairman
Priscilla Sherard, Councilwoman
Jim Tacker, Councilman
Guests
Walter D. Nelson
John Trovilla
The Chairman called the meeting to order at 6:00 p.m., Thursday, July 13, 1978.
A quorum of members was present and the meeting was held in the tribal office
building.
The reading of the minutes was postponed until the next Business Committee
meeting.
John Schoemann requested that Mr. John Trovilla be permitted to discuss the WIC
(Women, Infants, and Children) program with the Business Committee. Mr. Trovilla
discussed $1.2 million program covering five counties.
Mr. Trovilla delivered the Community Development Block Grant proposal to the tribe
for submission to HUD.
Priscilla Sherard moved the expenditure of $1,630.00 on five Hufcor folding doors
for the new building. John Schoemann seconded the motion and the motion carried
with all in favor.
The Business Committee discussed the submission of the resolution calling for
the draw down of the 20 per cent set-a-side on the per capita payment from the
Bureau of Indian Affairs. It was agreed by the entire committee to submit this
resolution and let the Bureau of Indian Affairs rule if the money can be placed
in a seperate trust account established by the tribe.
A brief discussion was held on the procedure for requesting the $18,000.00 unclaimed
money and the $36,000.00 advance for the two trust foundations.
The Business Committee then turned to the reorganization of the tribal program.
See attached organizational chart for the new organization.
Due to Annette Van Dusen becoming the Director of Education, it was decided to
advertise for the Administrative Assistance position with the cut off date as
of July 27, 1978.
The Business Committee then reviewed the application for Tribal Administrator
and it was decided to request Walter Nelson and Kenneth Payne to appear for
an interview on Thursday, July 20, 1978 at 6:00 p.m. in the tribal office building.
Also if additional applications are received, then someone else may be
requested to appear.
Jim Tacker moved to adjourn, and seconded by John Schoemann, and motion passed
with all in favor.
ADJOURNED at 9:30 p.m.
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SPECIAL BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
July 20, 1978
MINUTES
The meeting was called to order by the Chairman at 6:20 p.m. Those present were:
Paul Schmidlkofer, Chairman
John Schoemann, Vice-Chairman
Sheila Hall, Secretary-Treasurer
Jim Tacker, Councilman
Priscilla Sherard, Councilwoman
Walter Nelson, Acting
Administrator
Mr. Payne
Ed Herndon, Shawnee BIA Agency
Jim Tacker made a motion that the July 6 minutes be approved as
corrected. John Schoemann seconded the motion. Motion passed, 4-0.
At 6:30, Priscilla Sherard entered the meeting.
Sheila Hall made a motion that the 13 July minutes be approved as
corrected. Jim Tacker seconded the motion. Motion passed, 5-0.
At 6:35, the committee went into executive session. Open session
resumed at 7:10.
The committee interviewed Mr. Payne, applicant for the position of
administrator.
At 7:30, Priscilla Sherard left the meeting.
At 7:35, the remaining committee interviewed Mr. Nelson for the position
of administrator.
After the above interviews, John Schoemann requested that he be considered
for the position, and he was interviewed.
At 8:35, the meeting resumed. John Schoemann was unanimously selected
for the position of administrator. Mr. Nelson is to become the Director
of Industrial Development, with the major portion of his time to be
spent on developing industry for the tribe. The position of Administrative
Assistant is not to be filled at this time.
At 8:40, Mr. Herndon discussed the per capita payment and renewal of the
claims attorneys' contract. He estimated the date of check writing to
be 8 August. Sheila Hall suggested that the committee consider hiring
new claims attorneys.
After some discussion, Jim Tacker made a motion, with Sheila Hall
seconding, that the $400 owed by the Intertribal Gourd Clan be stricken
from the books because of non-payment, inability to collect, and denial
of receipt of the $400 by the Clan, (The money was advanced to Leroy
Neddeau and Wayne Longhorn by the former Chairman, Gerald Peltier.)
Motion passed, 4-0.
Special Business Committee Meeting
Minutes
20 July 1978
Page 2
A letter from Pete Vietenheimer's probation officer was read.
The committee discussed Doris Bridges' request for a raise. Mrs. Hall
reminded the committee of their agreement that the previous across-the-
board raises were to be the last raises until the next fiscal year.
Since Headstart monies would be available approximately 1 September, the
committee agreed that Mrs. Bridges could be placed on the bookkeeping
position that will be available in the Headstart program as it has a
higher salary than the position that Mrs. Bridges now holds.
An estimate of $12,600 from Mark Roberts to repair Maxine Matthews'
home was reviewed. Mr. Schoemann agreed to look at Mrs. Matthews' home
in the near future.
The possibility of obtaining a trailer house from CSA for the tribal
grounds was discussed. The need for security at night necessitates
some kind of night watchman, and it might be that rental of the trailer
house could be exchanged for night security.
Jim Tacker made a motion, seconded by John Schoemann, that a resolution
be adopted for Walter Nelson and Tina Larney to sign the CHR proposal.
RESOLUTION 79-7
Walter Nelson presented a report on the Indian Action Team program,
including a progress report on the repairs at Betty Moon's house in
Macomb. He reported that one trainee is being placed at $4.00 to $4.50
per hour, leaving a vacancy in the trainee area.
It was announced that the BIA had approved funding of a Golf Course
feasibility study. The study should be completed by 18 September.
The committee had a brief discussion of a carpet manufacturing proposal.
It was agreed to have a presentation made at a later time.
Walter Nelson advised the committee that the CDBG proposal had been
submitted.
Jim Tacker moved that the meeting be adjourned. John Schoemann
seconded the motion. Motion passed, 4-0.
MEETING ADJOURNED.
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
July 27, 1978
MINUTES
The meeting was called to order by the Chairman, Paul Schmidlkofer, at
7:25 P.M. Those present were:
Paul Schmidlkofer
John Schoemann, Vice-Chairman
Sheila Hall, Secretary-Treasurer
Jim Tacker, Councilman
Priscilla Sherard
Ed Herndon, Shawnee BIA Agency
Joe Walker, Shawnee BIA Agency
Walter Nelson, Acting
Administrator
Approximately 70 tribal members and
guests
The Chairman waived reading of the minutes and asked the Secretary to
report on the status of the per capita payment.
Mrs. Hall reported the procedures following in making the per capita
payment, the reasons for delay, and estimated the printing of the checks
to be approximately 15 August, barring any unforseen delays. Several
questions were asked and Mrs. Hall and Mr. Herndon answered them.
Some tribal members expressed complaints about having to make multiple
requests to change address or names on the rolls. Some stated that they
did not receive their newsletters. Mrs. Virginia Rhone, nee Rhodd,
stated that Mrs. Hughes, former Secretary-Treasurer and present enrollment
clerk, had enrolled a Mr. Danny Corn as a member of the tribe; that Mrs.
Hughes had told members that Mr. Corn was Mrs. Rhone's illegitimate child,
which had caused much embarrassment to Mrs. Rhone and upset her family;
that Mr. Corn was definitely not her child; and that Mrs. Rhone was 12
years old when Mr. Corn was born. She requested that Mr. Corn be removed
from the tribal rolls as her child. Requests were also made that Mrs.
Hughes be removed as the enrollment clerk.
Mrs. Linda Wolfe asked if Mr. Audie Pecore, Grievance Committee Chairman,
was correct in his requirement of 25 signatures on a petition to the
Grievance Committee requesting Mrs. Hughes be removed from her position.
Sheila Hall advised Mrs. Wolfe that the Grievance Committee had no jurisdiction
in this matter, and that it was the responsibility of the Business
Committee to decide if Mrs. Hughes should be removed from her position.
Mr. Tacker advised the members to put their comments in writing, listing
their specific complaints, present them to the Committee, and the Committee
would take appropriate action.
The meeting was recessed for a short while so that those who wished to
leave could do so.
Business Committee Meeting
Minutes, 27 July 1978
Page 2
MEETING RECESSED.
The meeting resumed and the IAT proposal was discussed. Jim Tacker made
a motion that a resolution be adopted for the tribe to contract the IAT
program again. John Schoemann seconded the motion. The motion passed,
5-0. RESOLUTION 79-3
Priscilla Sherard made a motion, with Jim Tacker seconding, that a
resolution be adopted for the tribe to apply for the PL 93-638 funds
allocated for the tribe by BIA. Motion passed, 5-0. RESOLUTION 79-4
Sheila Hall made a motion, with Priscilla Sherard seconding, that a resolution
be adopted for the tribe to submit a WIC proposal for funding.
Motion passed, 5-0. RESOLUTION 79-5
Mrs. Hall requested an audit of the general account for FY78. Mr.
Schmidlkofer requested that BIA auditors be used because of the cost
involved in using private auditors. John Schoemann agreed to check
with the BIA about having their employees audit the tribal general
account and about the thoroughness of BIA audits.
Sheila Hall made a motion that the meeting be adjourned. Jim Tacker
seconded the motion. Motion passed, 5-0.
MEETING ADJOURNED at 9:10 P.M.
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
AUGUST 24, 1978
MINUTES
The meeting was called to order by Chairman Paul Schmidlkofer at 6 :30 p.m.,
August 24, 1978. The following Business Committee members were present:
Paul Schmidlkofer, Chairman
Sheila Hall, Secretary-Treasurer
Priscilla Sherard, Councilwoman
Jim Tacker, Councilman
Others present were: John Schoemann, Tribal Administrator; Walter Nelson,
Tribal Business Manager; Bill Burch; Linda Wolf; Mrs. Rhone; Patty Broyles;
other tribal members.
The minutes of the July 20, 1978, meeting were reviewed. The tenth paragraph,
first page was changed to read; "After the interview,". Jim Tacker
made a motion to approve the july 20, 1978, minutes as corrected. Priscilla
Sherard seconded the motion. Motion passed. 4-0.
The minutes of the July 27, 1978, meeting were reviewed. Jim Tacker made
a motion that the minutes be approved as written. Priscilla Sherard seconded
the motion. Motion passed, 4-0.
A letter of resignation from John Schoemann, Vice-Chairman, was read. The
vacating of the Vice-Chairman's position had left a vacancy on the Business
Committee which the Committee elected to fill. Priscilla Sherard made a
motion to appoint Jim Tacker to the unexpired term of Vice-Chairman. Sheila
Hall seconded the motion. Motion passed unanimously. Priscilla Sherard
made a motion to appoint Bill Burch to the unexpired term of Councilman,
vacated by Jim Tacker. Jim Tacker seconded the motion. Motion passed unanimously.
Bill Burch assumed his seat with the Business Committee. The
Business Committee was then composed of the following members:
Paul Schmidlkofer, Chairman
Sheila Hall, Secretary-Treasurer
Bill Burch, Councilman
Jim Tacker, Vice-Chairman
Priscilla Sherard, Councilwoman
Jim Tacker, with Sheila Hall seconding, made a motion to hold the discussion
on the membership of Danny Corn in abeyance until Mr. Corn arrived. Motion
passed, 5-0.
Mrs. Rhone, tribal member, stated that another tribal member (Mrs. Rhone's
sister), Alice Huber, was having tribal mail sent to her mother's home prior
to the claims payment, but the claims payment check was sent to Apply Valley,
where Mrs. Huber had not lived for over a year. Also, Mrs. Rhone stated,
her daughter's (Carol White) check was erroneously placed in an IIM account.
Mrs. Rhone felt the inefficiency of the Rolls Clerk, Beverly Hughes, was the
reason for this mix-up.
BUSINESS COMMITTEE MEETING
SHAWNEE, OK., Aug. 24, 1979
MINUTES, Page 2
Bill Burch made a motion, with Jim Tacker seconding, that only change requests
received by registered letters or in-person requests, with legal
guardians being allowed to request for their charges, be accepted; the new
requirements will be published in the next newsletter. Motion passed, 5-0.
Sheila Hall made a motion to adopt a resolution in support of the Oklahoma
Indian Council on Aging in their efforts to better the services to the
elderly Indian people of Oklahoma. Bill Burch seconded the motion. Motion
passed, 5-0. RESOLUTION 79-8.
Jim Tacker made a motion, with Sheila Hall seconding, that $60 be allocated
for the October 5, 1978, luncheon meeting of the local Council on Aging.
Motion passed, 5-0.
At 7:00 p.m., Danny Corn entered the meeting. The membership of Mr. Corn
in the Tribe was discussed, with Mrs. Virginia Rhone, the alleged mother,
stating that Mr. Corn was not her child. Mr. Corn presented his views. He
also asked about tribal disenrollment procedures. Secretary Hall stated
that disenrollment was by Business Committee resolution. There were no
formal disenrollment procedures which had been approved by General Council.
Danny Corn then requested that he be disenrolled from the Tribe. Chairman
Schmidlkofer asked Mr. Corn to forward a letter to the Secretary-Treasurer
formally requesting disenrollment. Mr. Corn agreed to do so.
It was agreed to have a General Council meeting on September 23 or 30, depending
on when mailing labels can be received. The business to be discussed
was the contract for the claims attorney and other business.
Walter Nelson requested that $5,200 from the EDA grant be approved for blacktopping
the service road to the Day Care center. The amount was increased
from the previous quote because the road was widened from fourteen (14) feet
to twenty-seven (27) feet. Mr. Tacker made a motion, with Mrs. Hall seconding,
that this $5,200 be approved for blacktopping the service road. Motion passed,
5-0.
Sheila Hall made a motion, with Jim Tacker seconding, that $10,000 from the
EDA grant be allocated for equipment for the Day Care center. Motion passed,
5-0.
The membership of the Potawatomi Industries LDC was discussed. Linda Wolf
and Patty Broyles volunteered to be board members of this corporation.
Priscilla Sherard made a motion that Bill Burch, John Schoemann, Jim Tacker,
Linda Wolf, and Patty Broyles be appointed to the LDC board and the annual
dues of $12.00 be paid to the state. Sheila Hall seconded the motion. Motion
passed, 5-0.
BUSINESS COMMITTEE MEETING
SHAWNEE, OKLA., Aug. 24, 1978
MINUTES, Page 3
Bob Waugh and John Harrison entered the meeting.
Carpax Associates, MR. Waugh and Mr. Harrison, were introduced to the
Business Committee. A study on the carpet industry was presented to the
Committee. The particular industry discussed is located at Wilburton,
Oklahoma, and is owned by Congoleum Corporation.
The taking of monies for coffee supplies out of the General Account was
discussed. The concensus of the committee was that money should not be
taken out of the General Account for the purpose.
Membership of the Education and Health Committee for the Foundation established
from monies set aside from the last per capita payment was discussed.
The following people were appointed to the boards:
EDUCATION COMMITTEE: George Hamilton, Rancher and tribal
member; Rebecca Cryer, Attorney and tribal member; Gary
Boubonnais Principal of Bethel Grade School and tribal
member; Sheila Hall, Business Committee member; and Gary
Hathcock, representative of Federal National Bank.
HEALTH COMMITTEE: Bill Burch, Business Committee member;
Mary Lynn Hillemeyer, tribal member; and Tina Larney, CPR.
It was agreed that the Revenue Sharing Budget should be established by the
Administrator. It was also agreed to allow the Administrator, John Schoemann,
to select the IAT director, and the Business Committee would reserve
the right to confirm the appointment.
Mr. Schoemann presented the use of telephone credit cards in lieu of collect
telephone calls. The Business Committee agreed unanimously to use
Credit Cards.
Sheila Hall made a motion, with Bill Burch seconding, to adopt a resolution
approving John Schoemann to sign tribal checks. Motion passed, 5-0
RESOLUTION 79-11.
HIP boundaries were discussed.
Linda Wolf presented a petition with thirty-five (35) signatures of tribal
members. The petition requested that Beverly Hughes be removed from the
position of rolls clerk. Mrs. Wolf requested an answer and that she be allowed
to have a representative present when names on the petition are checked
against the rolls.
The audit of the General Account was discussed briefly.
The following resolutions which had been approved by telephone votes were
read into the minutes:
(1) the witholding of the per capita payment to Danny Corn
RESOLUTION 79-6.
BUSINESS COMMITTEE MEETING
SHAWNEE, OKLA., AUG. 24, 1978
MINUTES, Page 4
(2) approval of the NYACC proposal RESOLUTION 79-9.
(3) approval of request for Comprehensive Planning Funds
from the BIA RESOLUTION 79-10.
Mrs. Hall gave a report on the activities of the Historical Society.
Priscilla Sherard requested monies for printing of microfilm.
Mr. Schoemann announced that the Tribe had been approved for $100,000 on
our CDBG proposal.
A discussion of the carpet proposal ensued.
Jim Tacker made a motion to adjourn. Bill Burch seconded the motion.
Motion passed, 5-0.
MEETING ADJOURNED at 12:08 a.m.
SHEILA HALL, SECRETARY-TREASURER
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SCHOLARSHIP PROGRAM
Shawnee, Oklahoma
Minutes
September 8, 1978
The meeting was called to order by Sheila Hall at 2:05 p.m. A quorum of
members were present. Those present were:
Members
Sheila Hall
Louise Neugent
Gary Bourbonnais
Rebecca Cryer
Members
Gary Hathcock represented by Mr. Greg
Walter Nelson (Guest)
A motion was made by Rebecca Cryer that the only officer would be Sheila Hall,
Chairperson, motion seconded by Mr. Greg. Unanimous dicision.
Louise Neugent was appointed temporary secretary until further notice. Louise
Neugent was to get name and phone numbers of members of the Scholarship Program.
The application for the scholarship program was discussed. Recommendations
were made by all committee members.
Other topics of discussion included the following: 1. whether or not to have
the scholarship made available for both first and second semesters; 2. what would
happen if the student decided to drop out, find out if it was possible to get
refund of remainder of semester; 3. what would be spent and how much would be
spent on tuition and books; 4. the desirability of putting together a booklet to
send with the applications; 5. notice of the program in the tribal newsletter;
6. eligibility of applicants.
A preliminary application was developed which is to be mailed to committee members
for approval or comments.
Rebecca Cryer made a motion to ammend Section 2.1.1 of the Guidelines for Distribution
of monies for the Educational Foundation to read as follows: All enrolled
members of the tribe except the following: Selection Committee Members, tribal
employees or their children and spouses, and members of the Business Committee.
Mr. Greg seconded the motion. Unanimous decision.
Motion was made for adjournment by Rebecca Cryer, seconded by Mr. Greg.
Meeting adjourned at 3:05.
CITIZEN BAND OF POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
September 28, 1978
MINUTES
PRESENT
Paul E. Schmidlkofer, Chairman
Jim Tacker, Vice-Chairman
Billy Burch, Councilman
Priscilla Sherard, Councilwoman
GUESTS
John Schoemann, Tribal Administrator
Walter D. Nelson, D.I.E.I
The Business Committee meeting was called to order by Paul E. Schmidlkofer,
Chairman, at 7:00 p.m., on September 28, 1978. A Quorum of members were present
and the meeting was held in the tribal office building.
With the absence of Sheila Hall, Secretary-Treasurer, Chairman Schmidlkofer requested
that Walter D. Nelson take minutes of the Business Committee meeting.
Discussion was held on moving community house from its present location to south
and east of the old rock house. Mr. Schoemann stated that the remodeling of this
house and moving it can be an Indian Action Team project.
The second progress report on the Potawatomi Golf Course was presented to the
Business Committee.
Billy Burch made a motion authorizing Rebecca Cryer and Beverly Hughes to sign
voucher #11 in the amount of $82,650.00 or the EDA project, Priscilla Sherard
seconded the motion and the motion carried with all in favor.
Jim Tacker made a motion endorsing Resolution Pott. 78-29 on the $10,000 draw down,
Billy Burch seconded the motion, the motion carried with all in favor.
Jim Tacker made a motion approving Resolution Pott. 79-14 (Excess property from
EDA). Billy Burch seconded the motion, and the motion carried with all in favor.
Mr. Schoemann presented the Business Committee with the audit on the General Account.
Priscilla Sherard made a motion approving Resolution Pott. 79-16 on the removal
of five (5) tribal members from the deceased list and make a per capita payment to
them. The following: Charles Wesley Curley, Catherine Bourlon, Walter Brant,
Clara Higbee and Curtis Randall Smith. Jim Tacker seconded the motion and the
motion passed with all in favor.
Billy Burch made a motion approving of Resolution Pott. 79-17, contract CETA funds
from the Department of Labor. Jim Tacker seconded the motion and the motion passed
with all in favor.
Jim Tacker made a motion authorizing John Schoemann to enter into negotiations with
IHS on the Health Planner study for $24,600 on Monday, October 2, 1978. Billy Burch
seconded the motion and the motion passed with all in favor.
Mr. Schoemann mentioned that we had received authorization for funding on the Grow
Box Program of $19,000 from General Services Administration.
Regular Business Committee
Minutes
Page -2-
Mr. Schoemann discussed his up and coming trip to Chicago, Cleveland, and Washington,
D. C. He has meetings with Sears, Sherwin Williams, SBA, GSA, and a yarn manufacturer.
The Business Committee approved the use of General funds to pay for Chairman
Schmidlkofer to go to Washington, D.C. to attend meetings with Steed, Bellmon,
Watkins and the meeting with GSA and SBA, only if other types of funding was not
available.
Mr. Schoemann asked for a ruling from the Business Committee on the subject of
serving meals or eating in the Long Room of the new building. The Business Committee
stated that no eating or meals served in Long Room unless written approval was obtained
from the Business Committee. All requests will be put in writing addressed
to the Business Committee.
Mr. Schoemann informed the Business Committee of the resignation of Danny Little
Axe from the Executive Director position at CTSA Enterprises. Mr. Schoemann requested
input as to whom the committee wished as the Director. The committee told Mr.
Schoemann to ask Mark Roberts if he was interested, if not, then use your own judgment.
The Indian Action Program Report was presented to the Business Committee for review
and questions.
The Business Committee requested that the Constituion Revision Committee chairman
meet with the Business Committee on October 19, 1978 at 6:00 p.m.
The Business Committee requested that an appraiser from the BIA come out and give
the tribe a new dollar value of the tribe's land, buildings and equipment.
Jim Tacker moved for an adjournment. Billy Burch seconded the motion and the motion
passed with all in favor.
Meeting adjourned at 9:15.
CITIZEN BAND OF POTAWATOMI INDIANS OF OKLAHOMA
REGULAR BUSINESS COMMITTEE MEETING
SHAWNEE, OKLAHOMA
October 19, 1978
PRESENT
Paul E. Schmidlkofer, Chairman
Jim Tacker, Vice-Chairman
Billy Burch, Councilman
Priscilla Sherard, Councilwoman
GUESTS
John Schoemann, Tribal Adminst.
Walter Nelson, DIEI
Ann Wilson, Administrative Asst.
Doug Bohanon, WIC Director
Bob Waugh, Carpax
John Harrison, Carpax
Chuck Musgraves
Marge Brant
The Business Committee meeting was called to order by Paul E. Schmidlkofer,
Chairman, at 6:15 p.m., on October 19, 1978, A quorum of members
were present and the meeting was held in the tribal office building.
With the absence of Sheila Hall, Secretary-Treasurer, Chairman Schmidlkofer
requested that Walter D. Nelson take minutes of the Business Committee
meeting.
Marge Brant made a presentation on Constitution Revision Committee
progress. Discussion was held on the title of the different officers,
provision for removal of officers and methods of calling special
council meetings. A rough draft was given to John Schoemann for typing
and given copies to the committee and the Business Committee.
Priscilla Sherard entered the meeting at 6:40 p.m.
Chuck Musgraves presented the Business Committee with a copy of the
Golf Course Feasibility Study. Discussion was held and the Business
Committee expressed concern in three areas. 1. Accessibility 2.
Natural Golf features, and the lack of a cart barn. The Business Committee
requested that the consultants re-work these three areas and
mention how we compare to existing golf courses. The natural features
can be added and should be mentioned and add the golf barn to the proposal
with cost. The consultant stated they would be glad to attend
the next meeting to give final study.
Bob Waugh and John Harrison of Carpax made a presentation on the
Congoleum Carpet Factory Marketing Plan and a new performance statement.
The Marketing Plan is a five year plan based upon the results
of Mr. Waugh and Mr. Schoemann's trip to various buyers. The
performance statements were discussed and the source of funding for
the Carpet Factory. So far today many agencies have been contacted
on what type of help or funding they can provide.
The Business Committee then turned its attention to the Management
Contract with Mr. Waugh and Mr. Harrison. The Bsuiness Committee were
to make their change and submit to John Schoemann who would type a
and submit on to the tribal lawyers. Bob Waugh and John Harrison were
asked to leave the meeting.
Citizen Band Potawatomi
Minutes
Page -2-
Billy Burch made a motion for John Schoemann to use the timetable
in the report as his guideline in funding and starting the Carpet
Factory. Jim Tacker seconded the motion and the motion passed with
all in favor.
Jim Tacker made a motion adopting Resolution Pott-79-18 requesting
BIA to establish a Title 25 Court and Law Enforcement Personnel.
Priscilla Sherard seconded the motion and the motion passed with all
in favor.
The agenda for the special called Council Meeting on Saturday, October
21 was discussed. It will consist of 1. approval of claim lawyers
2. 20 per cent set-a-side and 3. tribal programs.
John Schoemann discussed raises on Donna Harmon, Beverly Hughes,
and Jann McAlister. The Business Committee discussed the need for
two people working on the tribal rolls. The Business Committee
decided to table any discussion on raises until another meeting.
Discussion was held on the Mormon Church Offering to micro-film the
out-of-print history books now in the tribe's possession. Priscilla
Sherard made a motion to contact Judith Michener and arrange for the
Mormon Church to micro-film these books. Jim Tacker seconded the
motion and the motion passed with all in favor.
Billy Burch made a motion to place Zoa Bruno on the HIP list to repaint
the house and rebuild two porches front and back. Priscilla
Sherard seconded the motion and the motion passed with all in favor.
John Melot, Kenneth Peltier, and Gale Ann Darr, applications for HIP
were discussed and tabled until we serve present people on the list.
Bob Waugh and John Harrison were asked to return to the meeting and
were informed as to the decision of the Business Committee to pursue
the funding and purchase of the Carpet Factory. Discussion was held
on the contents of the letter to be written to Congoleum and it was
determined that Mr. Schoemann would draft a letter for Mr. Schmidlkofer's
signature.
Jim Tacker moved to adjourn and Billy Burch seconded the motion and
the motion passed with all in favor.
Meeting adjourned at 1:45 p.m.
CITIZEN BAND POTAWATOMI TRIBAL OFFICE
Health Planner's Meeting
November 13, 1978
Present were: Arleigh Rhoads, Luke McIntosh, Rose Owens, Larry Factor,
Don Whitehead, Wally Boyd, Jon Penoi, Rick Lillard, Tena Larney
and Diane Allen.
Purpose of Meeting: To distinguish among Tribes as to wishes of
developing a service unit or tribal specific health plan. It
is important that Health Planner's from the tribes in Shawnee
Service Unit let it be known today what Tribes intent is:
The following responded -
Kickapoo - Not yet known
Citizen Band Potawatomi Indians - Not yet known
Seminole - Have listed about 70 programs that could be stated.
Merger - (1) Comprehensive Home Health Care Service
(2) Extended Care Facilities
(3) Building/construction to Shawnee Service Unit
facility.
Oklahoma City - No word of interest on Tribal Specific
Health Plan @ all.
Larry Factor stated yet another approach to development to
Tribal Specific Health Plan vs. counties divided among tribes concerning
larger population. That is, Health Planners eliminate boundaries
and the Potawatomi, Merger & Kickapoo develop one service unit plan.
Unsure about Seminole, Creeks, Oklahoma City areas at this time.
Health Planners were asked to interpert their meaning of "cooperative
efforts - integrated plan". Wally Boyd, Kickapoo Tribe expressed
his feelings. Tena Larney interjected the thought that Health Planners
would collect all data needed and get-together to develop one overall
plan.
The Citizen Band Potawatomi Health Planner needs to discuss with Business
Committee and get overall feelings about Health Planners approach to
Tribal Specific Health Plan.
Timetable
1. Data Collection: (1/79 or sooner)
A. Community Input
1. Needs Assessment
A. Develop Instrument - Merger
B. Administer Instrument - Citizen Band Patowatomi
Indians/Kickapoo
C. Analyze Data - Merger & IHS
-2-
2. Planning Committee - Possibility of seeking other
tribal representation - approval must come from
Merger Planning Committee - Criteria for selection
of members being prepared.
II. Plan-the-Plan (11/21 - 9am - all day)
III. Plan Development
IV. Review & Revision (Tribal Input)
V. Finalization
VI. Submission
Computer time being requested by Merger @ Oklahoma University Health
Sciences Center to IHS.
Technical assistance requested by Larry Factor, who will be contact
person, seeking approval from IHS to identify one of the Shawnee
Service Unit Health Planners to learn RAC, so that it may be
applied to service unit plan as it is developed.
Arleigh Rhoads to contact Oklahoma City Urban group for decision
on Tribal Specific Health Plans.
The Citizen Band Potawatomi Indians to host next meeting scheduled
for 11/21/78.
***
CITIZEN BAND OF POTAWATOMI INDIANS
BUSINESS COMMITTEE MEETING
NOVEMBER 18, 1978
The Business Committee meeting was called to order at 2:50 P.M.,
November 18, 1978, a Saturday afternoon. Chairman Schmidlkofer presided
at the meeting. Those present were:
Paul Schmidlkofer, Chairman
Sheila Hall, Secretary-Treasurer
Priscilla Sherard, Councilwoman
Diane Allen, Health Programs Secretary
Ms. Bess Ridenour
Jim Tacker, Vice-Chairman
Billy Burch, Councilman
Tina Larney, Health Planner
John Schoemann, Administrator
Mr. Billy Burch made a motion that the reading of the minutes
be suspended until the next meeting. Mr. Jim Tacker seconded the
motion. Motion carried, 5-0.
Ms. Tina Larney made a presentation on the Tribal Specific Health
(PL 93-437). It was noted that IHS had not included "other" tribes
in their population for the area. To date, the Business Committee
has not been very active in the program, but they will be actively
involved in sections 4 thru 6. Priorities which the Business Committee
had voiced included: nursing care, rest home facility and
elderly day care facility, mental health care center, out-of-state
contract health service, long distance transportation, nutrition
program for the elderly, comprehensive home health care, health
education, and a health facility in Moore. The benefits of an HMO
were briefly discussed. The Business Committee agreed to work jointly
with with the other tribes in the area to develop an integrated
comprehensive plan. This decision was based to some extent on the
fact that individual tribal plans had to be submitted by December 1.
The integrated plan will not be due until June, 1979. Miss Larney
will submit the following four items as this tribe's top priorities:
Nursing care, elderly rest home and day care facility, building and
construction, and long distance transportation.
John Schoeman discussed the CETA subcontract with CTSA with the
Business Committee. It was decided that he should rewrite the contract
for Business Committee review before submitting it to CTSA
for negotiation.
Sheila Hall handed out a list of expenses to each member of the
committee. The expenses listed all money which has been expended in
mileage and per diem to members of various committees and Business
Committee members during the past one or two years. Jim Tacker asked
why his and Paul Schmidlkofer's per diem to CTSA meetings was coming
out of the General Account instead of the Indian Action account.
The treasurer also made available a list of checks which were written
during the period of the latest financial report prepared for the
bookkeeper, and requested that the members advise if they wanted a
copy each month; otherwise, the information would not be copied and
mailed to them with the financial report.
Citizen Band of Potawatomi
Business Committee Meeting
November 18, 1978
Page 2
The CARPAX agreement was discussed. Definition of net profit
and the need for fiduciary responsibility clause was noted. Jeff
Diamond is to rewrite, working with the notes the Business Committee
made on the contracts.
Ms. Sherard moved that a resolution authorizing John Schoeman
to sign monthly and quarterly BIA reports and invoices be adopted.
Jim Tacker seconded the motion. Motion passed, 5-0. RESOLUTION 79-21
Ms. Sherard moved, with Jim Tacker seconding, that a resolution
authorizing Billy Burch to co-sign checks pertaining to tribal programs,
payrolls, and expenditures from the general account be
adopted. Motion passed, 5-0. RESOLUTION 79-22
The petition that was submitted to the Business Committee requesting
that Mrs. Hughes be fired was discussed. It was agreed to consel
with Mrs. Hughes with the intent of placing her on probation. It
was also agreed that the signers of the petition would be sent a
letter explaining the action taken. The Business Committee expressed
their concern on the amount of money that was being spent on upkeep
of the rolls. Mr. Schoemann assured them that he was working on the
problem. Mrs. Hall advised the committee that she had given Mrs.
Hughes written notice to not put anything in the tribal newsletter
concerning the tribal rolls without the Secretary's written consent;
this action was taken after the information that was put into the
last newsletter.
The tribal Christmas party was discussed. The Business Committee
agreed to allocate $30 from the General Account for the entree for
the party. The party will be at the Sportsman's Club on December 15.
Cost will be $5 per couple.
John Schoemann announced that a 14.9% indirect cost rate has been
approved, and it was discussed in conjunction with Ms. Harmon's request
for a raise. The Secretary was asked to write a letter to Ms.
Harmon denying her a raise at the present time, but expressing the
Business Committee's appreciation for her work performance. Jim
Tacker suggested that the Business Committee reevaluate salary limits.
With the implementation of the 14.9% indirect cost rate, Mrs.
Hall suggested completion of the constitution revision with the
remaining self-determination monies; professional help is required.
The need for a night watchman was also needed; Buck Tasier had
expressed an interest in the job at $100 per month plus a room.
Ms. Sherard suggested that $1400 be allocated for copying of pertinent
information from St. Mary's catholic church in Kansas. No action
was taken.
The time clock in the day care center was discussed and unanimously
approved by the committee.
Citizen Band of Potawatomi
Business Committee Meeting
November 18, 1978
Page 3
The committee reviewed applications for day care center and Indian
Action directors.
Mrs. Hall submitted a request from Mr. Tasier for the needs of
the Pow Wow club. Mr. Schoemann said he would be attending their
meetings and would try to assist them in raising money.
The estimate for moving the old community house to a new site
was $1,500. This move is being accomplished in the near future.
Mr. Schoemann announced that he had moved into the rock house.
He stated that he would be glad to move out when the need for office
space, etc., arose.
Ms. Sherard requested that the money from the cookbooks and history
books which she wrote be put into a separate account and that
she be the primary co-signer on the checks. No action was taken on
this request.
Splitting of the tribe's money between different banks was discussed,
and the Business Committee was in agreement with the concept.
Federal National Bank does not seem particularly interested in our
business, so moving of our business may be in order.
Ms. Sherard stated that the price of the cook books she wrote
should be $2 instead of the $3 we are now charging.
Jim Tacker made a motion that the meeting be adjourned. Billy
Burch seconded the motion. Meeting adjourned
SHEILA M. HALL
Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
GENERAL COUNCIL MEETING
SHAWNEE, OKLAHOMA
NOVEMBER 18, 1978
MINUTES
The meeting was called to order by the Chairman, Paul Schmidlkofer, at 1:40
p.m., November 18, 1978. Those Business Committee members present were:
Chairman Paul Schmidlkofer
Secretary-Treasurer Sheila Hall
Councilwoman Priscilla Sherard (arriving late)
Vice Chairman Jim Tacker
Councilman Bill Burch
As there were seventy-two (72) qualified voters in attendance, a quorum was
present. See attached list of the seventy-two (72) members attending the
meeting.
The minutes of the June 24, 1978, General Council Meeting were read by Secretary
Sheila Hall. Bill Burch made a correction to the first page, last sentence to
change "majority vote" to "unanimous vote". Joe Negahnquet made a motion to approve
the minutes as corrected. Buck Tasier seconded the motion. Motion passed
unanimously.
Chairman Schmidlkofer introduced the Busines Committee members, Tribal Administrator
John Schoemann, and Shawnee Agency Superintendant John Taylor.
A resolution to extend the contract of the claims attorney, Jack Joseph (Joseph
and Friedman), for five years was read by Chairman Schmidlkofer. Audie Pecore
made a motion to adopt the resolution. Marge Brandt seconded the motion. Motion
passed unanimously.
RESOLUTION 79-15.
The meeting was turned over to Vice-Chairman Tacker to conduct a discussion on
claims payments. Mr. Tacker explained that by law, the Tribe was required to set
aside a minimum of 20% of all claims awarded for specific programs that would be
for all tribal members. He mentioned that previous suggestions for programs had
been: a burial program, a daycare center for the elderly, and maintenance program
for the tribal grounds and buildings. He requested suggestions from the members.
Bill Negahnquet suggested a nursing home for the elderly. Marge Brandt suggested
vocational training for older women that were not heads of households. A discussion
of Ms. Brandt's suggestion followed with Bill Negahnquet pointing out that
CETA programs, Indian Action Team, the BIA, and the tribal scholarship program
might fill the need that Ms. Brandt was speaking of.
Audie Pecore suggested that a cafe and motel be built across from the Mission Hill
Hospital so that we would have something which would generate some income for the
Tribe. Marge Brandt noted that the land was in the flood plain and discussion of
the flood plain situation ensued with Joe Coulter suggesting that some of the claims
monies be used to study the flood plain problem.
GENERAL COUNCIL MEETING
November 18, 1978
MINUTES, Page 2
Mr. Tacker presented a set aside plan to withhold 30% of the next dockets to be
paid and to use the interest for maintenance of the lands and buildings and to
purchase land in the vicinity of the land we now own. Several favorable comments
were made about acquiring land, including those from Buck Tasier and Ruth Dunham.
Mr. Taylor, Shawnee Agency Superintendent, explained the process to be followed
in obtaining approval of the plan decided upon, stating that the plan would be
formally submitted to the members at the hearing of record.
After additional general comments, Pete Veitenheimer made a motion that the plan
discussed for 30% of the next payment be set aside for maintenance, acquisition
and development of tribal property be adopted. Bill Negahnquet seconded the motion.
Motion passed with sixty-six (66) in favor and six (6) opposed.
It was announced that the Historical Society would be meeting at 7:00 p.m. on the
second Friday of each month.
Pete Veitenheimer made a motion that the meeting be adjourned. Bill Negahnquet
seconded the motion. Motion passed unanimously.
MEETING ADJOURNED AT 2:30 p.m.
SHEILA M. HALL, SECRETARY-TREASURER
MINUTES
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
BUSINESS COMMITTEE MEETING
Shawnee, Oklahoma
December 13, 1978
The meeting was called to order by the Chairman at 7:30 p.m.,
December 13, 1978, at the Cultural Center. Those Business Committee members
present were:
Paul Schmidlkofer, Chairman
Jim Tacker, Vice-Chairman
Sheila Hall, Secretary-Treasurer
Priscilla Sherard, Councilwoman
Bill Burch, Councilman
Others attending all or part of the meeting were:
John Schoemann, Administrator
Craig Throckmorton
Beverly Hughes, Rolls Clerk
John Harrison
The minutes of the previous meeting were read and the following
corrections were made: (1) Change "Ms." to "Mrs." Bess Ridenhour. (2)
Correct typographical error in second paragraph, first page, to delete the
redundant "with". (3) Correct the spelling of Schoemann in the second
paragraph, second page. Mr. Tacker made a MOTION, with Mr. Burch seconding,
that the minutes be approved as corrected. Motion passed, 5-0.
INTERVIEW WITH MRS. HUGHES.
Mrs. Beverly Hughes was called in to interview with the Business
Committee regarding her performance as Rolls Clerk and the complaints that
had been received both orally and in written form. She said she felt she
was doing the best possible job under the circumstances that the rolls were
a mess when she received them, and that she continued to need help because
the job was so enormous. She also asked permission to help members research
when she had time. Permission to do so was granted only if time was available.
When asked about the notice regarding changes to the rolls which was in
direct conflict with the instructions from the Business Committee and was
printed in the Newsletter, Mrs. Hughes referred the question to Mr.
Schoemann. Mr. Schoemann stated that it was due to his instructions. Mrs.
Sherard asked Mrs. Hughes where the original 1937 Roll was. Mrs. Hughes
stated that she never had a copy of it. Mrs. Hughes stated that there
were many rolls of which she needed a copy. Mrs. Hall instructed Mrs. Hughes
to make a list of the needed rolls with their approximate acquisition cost,
and make it available for the next Business Committee meeting. Mrs. Hughes
was instructed to make the following procedure effective no later than
February 15, 1979: Those members who come to the office to make an address
change are to fill out the appropriate form and a receipt is to be issued to
them. Registered letters will be required for other than walk-in changes.
No telephone changes are to be accepted. Mrs. Sherard made a MOTION that
a resolution be adopted to this effect. Mr. Burch seconded the motion.
Motion passed, 5-0. RESOLUTION 79-.
Mrs. Hughes was dismissed with the request that she redouble her efforts
to put the rolls in some semblance of order.
END INTERVIEW.
Citizen Band Potawatomi Indians of Oklahoma
Minutes, Business Committee Meeting, Page 2
December 13, 1978
The reception which our members receive at the Shawnee IHS clinic was
discussed, and Mr. Schmidlkoffer agreed to send a letter to the Service
Unit Director about the problem.
MR. THROCKMORTON ENTERED THE MEETING.
Mr. Schoemann presented Mr. Craig Throckmorton, who had written the
golf course feasibility study. The study was discussed and the following
requests were made of Mr. Throckmorton: (1) projected profits, (2) possibility
of renting clubhouse for parties, (3) increase in clubhouse size,
(4) list of architects, and (5) list of feasible side ventures. Mr. Throckmorton
agreed to research and provide the answers as soon as possible.
MR. THROCKMORTON EXITED THE MEETING.
It was agreed that research on continuity and stability of tribal
projects was needed.
The Committee agreed to allow two (2) days administrative leave for
the Christmas/New Year holiday period.
The upcoming newspaper publication was discussed.
An OEH agreement regarding the merger tribes was discussed and rejected
as the Committee that it was not a subject they should be sanctioning.
The full-time employment of Judith Mischner as the museum curator and
the drama director under PL 93-638 was discussed. An erroneous impression
that Ms. Mischner was a tribal member was corrected. A decision was not
made.
Mr. Schoemann announced that a $907,000 CETA request had been approved
for the tribe.
The Committee looked at applications for Maintenance Technician from
Mr. Melot and Mr. Neghanquet. Mr. Schoemann was instructed to hire one
for the position.
Mrs. Hall requested that preparation of Indian games and contests for
the annual pow wow be started now.
A request for 1 acre for planting of a garden by the Pow Wow club was
agreed to. The garden is to provide food for the annual pow wow.
The Shawnee tribe's lease for office space for the BIA was discussed
and the restrictive specifications of the BIA lease bid request was said
to be the deciding factor for the lack of a bid from the Citizen Band.
Mr. Schoemann announced that Buck Tasier had been hired as night
watchman at $100/month plus his room, and that Mr. Tasier had moved into
tribal property.
Mr. Burch requested that Leon Bruno, the Potawatomi delegate to the
Shawnee Housing Authority, attend a Committee meeting to discuss the
Housing Authority's activities.
Citizen Band Potawatomi Indians of Oklahoma
Minutes, Business Committee Meeting, Page 3
December 13, 1978
MR. JOHN HARRISON ENTERED THE MEETING.
The agreement with CARPAX was discussed with John Harrison, CARPAX
associate. It was finally agreed the Business Committee would write changes and
submit them to the attornies and CARPAX for their approval.
MR. HARRISON EXITED THE MEETING.
Applications for membership were made available to the committee
members. Because of the lateness of the hour, applications were not thoroughly
reviewed, and recommendations for membership were made based on Mrs. Hughes
summary report. Mrs. Hall made a MOTION that a resolution be adopted to
enroll the following persons: Sheena Lee Holloway, Jimmie Earl Robinson,
Chester Dewayne Robinson, Shawna Marie Brake, Kerri Renee Hall, Joyce Ann
Roush, Edith Alma Lillard, Thomas Michael Williams, Virginia Kathleen
Vaillette, Charles Eugene Mix, Fredonna Mae Clift, Corey Patrick Zinmer,
Gladys Geraldine Dayley, Richard Wayne Nunn, Scott Edward Hutcheson, Jerry
Lee Robinson, Dale Lynn Robinson, Rodney Gene Sanders, Dorothy May Roush,
Wayne Ray Richardson, Robert Joseph Williams, Kevin Dwain Saffle, Bobby Gene
Richardson, Edna Ellen Anderson, Margaret Ann Niermeier, Lawrence G. Manning,
Charles Bruce Stephens, and Charles Edwin Singer. Jim Tacker seconded the
motion. Motion passed, 5-0. RESOLUTION 79-.
Vera Joan Imel and Tom Virgil Rhodd were not approved for enrollment as
the summary report indicated the enrollment procedure was not completed.
Mr. Tacker, with Mr. Burch seconding, made a MOTION that the meeting
be adjourned. Motion passed, 5-0.
MEETING ADJOURNED, 12:50 A.M.
Sheila M. Hall, Secretary-Treasurer
CITIZEN BAND POTAWATOMI INDIANS OF OKLAHOMA
SCHOLARSHIP PROGRAM
Shawnee, Oklahoma
Minutes
December 20, 1978
The meeting was called to order by Sheila Hall at 11:45 a.m. A quorum of
members were present. Those present were:
Members
Sheila Hall
Louise Neugent
Gary Bourbonnais
Rebecca Cryer (absent)
Members
Gary Hathcock
The subject of George Hamilton was discussed as to whether or not he was
contacted for Scholarship meeting's. Louise Neugent contacted him by
phone but was unable to get in touch with him.
Minutes of the last meeting was read by Louise Neugent. Minutes were approved
as read.
Amendment 2.1.1 was discussed to read as follows: All enrolled members of
the tribe including selection commmittee members (given lower priority),
tribal employees or their children and spouses, and Business Committee members
(also given lower priority).
Gary Bourbounnais made a motion to add 2.2.4 to read as follows: all enrolled
members of the tribe except the following: Selection Committee Members, tribal
employees or their children and spouses, and members of the Business Committee.
Gary Hathcock seconded the motion. Unanimous decision.
Other topics of discussion included: awarding $800 per year to each scholarship
applicant that was approved, recommendations were made by Gary Hathcock about
having application deadlines at least three times a year, sending scholarship
check directly to the approved scholarship applicant and requesting a receipt
or letter from the registrar stating payment was made on tuition and adding
a check box at the corner of application stating the amount of tuition approved.
Gary Hathcock left meeting at 1:30 p.m.
The remainder of the meeting was spent on approving applications. The following
applicants were approved:
Name of applicant
Mark Paison $400
Ron Yott Pending
Emma Jean Courchene $400
Brete D. Moran $400 (pending needs Transcript
and Income Tax info.)
Susan Kay Wilkerson $400 (pending letter of
acceptance)
Gary Navarre $400 (pending letter of
acceptance)
Teena Gay Warneke $400
Dennis Turley $400 (pending further
information)
Betty Fritchman $125
Patty Sue Broyles $300 (if approved
for January)
Rosemary Kessinger $240 (pending
Info. on application)
Motion was made by Sheila Hall for adjournment, seconded by Gary Bourbonnais.
Meeting adjourned at 1:30 p.m.