1980 Business Committee Meeting Minutes
Date1980
ClassificationsArchive
Object numberBC.BCM.1980
Description1980 Business Committee Meeting MinutesJanuary 15 - Special Business Committee Meeting
January 22 - Business Committee Meeting
February 23 - Open Business Committee Meeting
February 26 - Special Business Committee Meeting
March 4 - Business Committee Meeting
March 25 - Special Business Committee Meeting
April 2 - Business Committee Meeting
May 7 - Business Committee Meeting
May 20 - Business Committee Meeting
June 3 - Business Committee Meeting
June 13 - Business Committee Meeting
June 17 - Business Committee Meeting
June 25 - Business Committee Meeting
June 28 - General Council Meeting
July 1 - Business Committee Meeting
July 15 - Business Committee Meeting
July 25 - Scholarship Foundation Meeting
August 5 - Business Committee Meeting
August 26 - Business Committee Meeting
September 2 - Business Committee Meeting
October 6 - Special Business Committee Meeting
October 21 - Business Committee Meeting
October 28 - Special Business Committee Meeting
November 4 - Business Committee Meeting
November 18 - Business Committee Meeting
December 9 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.9.1980:
1-Minutes were read and corrections made.
2-Indian Country Resolution- The use of the words "trust lands" was not in the resolution. It was decided to use two of the paragraphs from the Apache tribal resolution. Motion made to adopt the resolution, Pott #80-20, opposing state jurisdiction on Indian Trust lands. Motion passed.
3-Mike Mahaffey, Architect- Mr. Mahaffey present his proposed plans to the B.C. He asked for their ideas. A general contractor will need to be hired as soon as possible so he can work with him on the layout of the building. Also specific financial records will have to be kept to show that his usual fee is 8 1/2% of the total cost. However since he would not be filing reports or overseeing construction, his fee would be $12,000. This is the lay-out on both floors. He asked the B.C. have the contract drawn up, stating specifics.
4-Roy Cartwright, President, Union National Bank, Tulsa- Mr. Cartwright was invited by the B.C. to present some ideas on investments. His bank is presently involved with 42 tribes. He stated that any time money is set aside it could always be audited and investigated by constituents. When investing, the organization should always know if it is insured and know what will be worth in a year. The investment must give opportunities for review. If the tribe draws down on their investment, they will need two accounts (principal account and interest account). This is for audit purposes and so expenditures will balance to the amount of the interest. It will also give the tribe control over land purchases. The B.C. expressed their interest in using money for land acquisition. Mr. Cartwright informed the B.C. of many industrial development opportunities. He expressed the importance of being set up for the industrial development. The B.C. is interested in obtaining any kind of land as long as it can be used for equitable profit. They want the right to borrow, pledge or land purchase with the set aside monies. Mr. Cartwright will be in Washington D.C. and will discuss the inquiries brought up by the B.C. concerning land acquisitions with the Secretary. After his return he will sit down with his attorneys, CPS's, and others to talk about what needs to be done to set up the right plan. A special meeting will be set up for his return. He will then bring some investment plans for the B.C. to look over and choose ideas from.
5-Indirect Cost Vehicle- Bids were presented to the B.C. however they suggested that W.T. Nonn be checked for their prices. The B.C. did give approval to have the lease vehicle listed as a line item for the Indirect Cost budget. Shoe they decide not to approve the vehicle, the budget could be modified.
6-Sunday Bingo- The Bingo Committee wanted approval to go ahead with bingo on Sunday. The B.C. agreed to have bingo on Sundays. After two months, the B.C. would evaluate it and decide if it will continue.
7-A Suggestion was made to have sympathy cards printed to send to families of elderly tribal members who have passed away. Since the Potawatomi Council on Aging has been organized, this would be one way of being informed. Prices for printing are to be checked out.
8-General Council Meeting- Official Potawatomi Week, as declared by the City of Shawnee will be June 23-29, 1980. Plans are being made to have events for each day of the week. The Pow-wow Committee is planning on a three day pow-wow, contingent upon money available and expenses. Approximate figures for the 3day pow-wow according to Father Vincent would be $2,500-$3000.
9-The Drama would not be planned this year, however there was discussion on the possibility of video-taping it for presentation at any time.
10-Deadline for the June issue of the tribal newspaper will be May 1. The issue will be mailed of all enrolled tribal members.
11-Two tapings are to be scheduled for Voices of the Land. The B.C. will be informed of the dates.
12-A Fashion Show and Luncheon will be scheduled as one of the events for the week. Fife Collections and Native American Design Collections have been contacted to present their fashions. The Tribe will choose their own models and tickets will be sold for the luncheon and Fashion Show. 13- Paula Stinnett, Admin Assistant asked permission from the B.C. to contact Jim Halsey, International Music Festival, as a possibility of having a concert. He has a number of Native American musicians he works with.
14-Plans for organizing a gift shop were discussed. It was suggested that bumper sticker, post cards, t-shirts etc., (all with tribal seal) be purchased and available for Potawatomi week.
15-A special meeting will be held Tuesday, Jan 15 1980 to discuss tribal claims and the constitution with the tribal lawyer.
Meeting adjourned.
BC.BCM.Feb.5.1980:
3 pages of minutes. Meeting called to order, roll call. Previous meeting minutes read and corrections were made.
1-Mr. Craig Throckmorton was introduced the B.C. He has been Interim Housing Director for the Tonkawa Tribe for the past 2 years. One of the major factors in a successful Housing Authority is a close alliance with the governing body. He explained the advantages of concentrating the units. They have secured funding for a fire truck and a garbage truck. Also HUD will approve CDBG monies to develop an Indian Health Clinic which will be staff by IHS. He explained the steps of establishing a Housing Authority. He agreed to help the Tribe establish a Housing Authority, he will start as soon as possible.
3-Historical Society- Mr. and Mrs. Arnold Wade discussed the lack of participation in the Historical Society.
4- New Building- No work had been started on the plans. The Tribal Admin suggested talking with another architect.
5- Church of Christ Benefit Dinner- Asked permission to rent the Long Room for a benefit dinner for the Church of Christ. It w as the decision of the B.C. to disapprove this request.
6-Oklahoma Indian Youth Senate- There is to be an Oklahoma Indian Youth Senate at Northeastern State University in Tahlequah. Sponsors are requesting that two Indian Youth be sent from each tribe. Motion made that one girl and one boy be sent. Applications will be taken from interested youth and presented to the B.C. at a later date.
7-A mailer is being sent out to all Tribal members urging their participation in the 2980 census. The application for the Oklahoma Indian Youth Senate will be mailed along with this.
8-Emergency Energy Crisis Assistance Program- $200 will be available to qualifying participants of this program for fuel costs. Applications can be obtained from the CHR office and guidelines will be made to determine qualifying participants (also an appeals system will be established for those who feel they are qualified).
9-Newspaper/Museum- Question brought up concerning the publication of the tribal newspaper. It was explained that the person handling the newspaper is over-worked and is having a hard time getting the newspaper out and handling matters at the museum. Her supervisor, Mr. Dwayne Hughes, will be asked to check into this situation.
10-CETA Worker- Suggestion was made that a CETA worker be assigned to the IHS clinic to check on patients who have been waiting for a while to see the doctor. Discussion then turned to the over-all services of the clinic.
11-Land Purchase-Discussion concerning the land to be purchased. Bids are to be $150,000 for 60 acres and $80,000 for 30 acres. The Tribal Admin is scheduled to meet with Mr. Cartwright of the Union Nation Bank in Tulsa Feb 11, 1980.
Meeting adjourned.
BC.BCM.Feb.20.1980:
Roll Call.
1.Previous Minutes read corrections made.
2-Museum/Newspaper- Dwayne Hughes entered meeting to discuss the duties of the Museum Curator/Tribal Newspaper Editor. Read her duties and responsibilities. He further explained that some of the Program Directors were late in submitting their reports for publications. However, the Program Directors have been informed of deadline dates for submission of their reports for publication.
3-Question asked regarding the 93-638 budget. Mr. Hughes stated that four salaries were paid out of it, plus fringe benefits, newspaper, pow-wow grounds, etc. The Business Committee requested breakdown of the budget for the museum. Mr. Hughes further informed the B.C. that they are presently requesting information regarding funding for the museum form various sources.
4- Health Planning Proposal. Dough Bohanon presented resolution to the B.C. for the Health Planning Proposal. After explaining resolution, he introduced Linda Coventon who gave the objectives of the proposal
1.) participate in the Shawnee Service Unit Health Care Committee;
2.) Develop an Evaluation Study of the Social Service and Mental Health Programs at the Shawnee Indian Health Center; and
3.) Develop an Annual Implementation Plan. Amount requested is $42,147.00. She asked the B.C. to encourage tribal members to put any complaints regarding services at the Indian Health Center in writing. Motion was made to adopt the resolution to contract the Health Planning Program. Approved Resolution Pott# 80-26.
5-Per Capita Resolution- Recommended changes were made and presented. After reviewing Resolution, changes were made. The Tribal Administrator informed the B.C. that Ed Herndon of the Shawnee Agency will have the socio-economic plan ready by the and of the week, also a Hearing of Record is scheduled for April.
6-Boy Scouts of America-Chairperson Cliffored met with officials from the Boy Scouts of America. They would like for the Tribe to endorse their efforts in recruiting Indian boys. Discussion was held and decided to table this request until a later date.
7- Industrial Development- Tribal Admin presented two industrial development opportunities to the B.C. One is a chemically treated concrete for making monuments; and the other is a plating industry. The equipment for the plating can be purchased from a bankrupt company in New York.
8-Museum Contributions- Brought to the attention of the B.C. by the Tribal Admin, that contributions for the Museum are being received. it as suggested that a separate account be set up for the Museum. Also, some kind of receipt form be made up toe verify the contributions being made.
9-North American Agriculture Conference- A van will be leaving from Anadarko, and anyone interested would have to share expenses. The B.C. agreed it would be beneficial for a Rep. from the tribe to go.
Meeting adjourned.
BC.BCM.March.4.1980:
Roll call.
1-Museum- The BC asked the Museum Curator and Dwayne Hughes (Programs Coordinator) for a projected budget thru the end of the fiscal year. Ms. Michener (Museum Curator) expressed ideas for improving the image of the museum, such as changing displays, ordering supplies, and information for the museum. Then Mr. Tacker stated that the BC now has a clearer understanding of the museums needs. She will work up a projected budget for the next meeting. All signed contract then left.
2-Industrial Development- Mr. Craig Throckmorton and Chuck Musgrave were introduced, Throckmorton informed the BC that he visited with HUD people and they could see no problem in getting a housing authority recognized and allocated for funds. He presented the BC with a document re: the plating industry. Contained Costs, history of plating line, list of equipment. Throckmorton & Associates would like to help the tribe do something since they were unable to do so with Cong oleum. Tribal Admin stressed the fact that the tribe is interested in putting in the building and equipment and leasing it out. Decisions need to made if it is a feasible idea. Musgrave further stated that his organization would be willing to assist. The company owns the equipment now is in no hurry to sell but will need to know something by July. The BC decided to discuss it before making any decisions.
3-Art Show Presentation- Instructor and Coordinator for Arts and Crafts introduced to meeting. Presented idea for a logo for tribal identity. Wanted to present the idea of putting on a jurrored art show to correspond with Potawatomi Week. Cash prizes be solicited form city businesses and the possibility of the BC matching these donations depending on the amount. Chamber of Commerce has been contacted and is agreeable to helping the tribe contact these businesses, possible judges discussed, Paula Stinnet informed BC that their approval is needed so they can start contacting businesses for donations and start the publicity. Further stated that the gift shop hopes to be open by the second week of June. All committee members in favor of art show, approval to continue with plans for art show. Further discussion was held regarding the logo. The BC requested that a definite design be drawn up and presented at the next BC meeting.
5-Per Cap Resolution (80-11) motion made to adopt the resolution adopting a plan for the use of certain funds awarded by the Indian Claims Commission, motion passed.
6- Housing Authority Board-5 names are needed for appointment to the Housing Authority Board. It was recommended that a letter be written to the new appointees and have them respond back stating they will accept.
7- Oklahoma Indian Council on Aging-Ms. Clifford asked if she should attend this meeting, after discussion it was decided she would attend meeting if she was payed mileage.
8-Day Care Center- Request the day care be added to the agenda. Discussion re: the services and payments to the Day Care Center was held. Question re: annual leave being transferred to another program for CETA employees discussed. Tribal Administrator explained payroll procedure. Meeting adjourned.
BC.BCM.May.20.1980:
Previous minutes corrected and approved. Committee went into Executive Session, when returned the following contract/applications were explained by J. Schoemann and approved as follows.
1-Contract from Commercial Development Enterprise-Resolution No.80-31 approved.
2-Youth Work Learn- Resolution No. 80-32 approved (only program where nepotism laws do not apply).
3-Self Determination Grant FY81- Resolution No. 80-33 approved.
4-Draw-Down Budget Modification- Resolution No. 80-29 approved for budgeting for the Gift Shop.
5-Application to the Farmer's Home Administration- for $150,000.00. FHA has requested a feasibility study be done to determine if the tribe would be able to repay the money. A prepared financial statement indicated that $36,000.00 is made yearly by accounts receivable and that this would be the repayment source.
6-Suggested that the Business Committee participate in the Awards Ceremony of the Art Show by possibly presenting some of the awards. Present the Grand Awards, Heritage Awards, First, Second and Third place awards. BC would present the remaining awards. Bill Burch also advised of a request made by the Historical Society to film on the portions of a BCMeeting to incorporate into a documentary film on the Potawatomi Tribe. Agreed that portions of the minutes could be used.
7-CDBG Priority List-"skipped" homes work will be done with HIP money and the use of Indian Action employees. Decided to contract the remaining five homes on the list and Mr. Schoemann will obtain a price for the C. to approve. T. Bateman and C. White addressed the C. regarding the CHR program. Commenter were made on the Set Aside Plan. Resolutions and minutes previously submitted to the Bureau of Indian Affairs were discussed with reference to their opening at the B.I.A. office, it was decided that this matter would be tabled until next BCM. Motion to Approve HUD Application/Resolution No.80-35 in the amount of $150,000.00 for CDBG was made, approved. J. Tacker asked if the Constitution would be printed in the forthcoming edition of the How-Ni-Kan. He was advised a copy had already been submitted. Mr. Tacker advised that he, Mr. Schoemann and Mr. Burch are still trying to locate a tractor for the tribe. He asked if the tribe had a fund from which to borrow money and pay back into later. Mr. Schoemann advised that a loan could be obtained from the General Account.
Meeting adjourned.
BC.GCM.June.28.1980:
General Council Meeting-Meeting was held in the Ship Shewano Long Room, B.C. Mbrs were present, Meeting called to order.
1-Frank Wano Hereditary Chief was introduced and gave the invocation.
2-Intro give to B.C. Mbrs, Grievance Committee Mbrs, Bureau of Indian Affairs Officials and special guests Jerry Lewis, and Leonard Pamp.
3-Previous General Council meeting minutes read, motion to approve the minutes as read. Motion approve.
4-Stacy Bruno introduced, the 1979 Potawatomi Indian Princess and Kim Such the 1980 Potawatomi Indian Princess.
5-Motion to move the election up on the agenda. Motion was taken to a vote and the Tribal Council voted and approved to move the election up on the agenda.
6-Each candidate was allowed 5 minutes to speak.
7-As ballots were being marked, Sheila Hall presented awards to Stacy Bruno, 1979 Potawatomi Indian Princess, Buck Tasier, Tribal employee and special recognition went to Marlene Berry, Judy Wood, and Randy Wood for their efforts put forth in presenting the Potawatomi Annual Art Show.
8-The final count of ballots was completed and announced by Bill Burch. Final Count was as follows David Pecore-62, Jim Tacker-112. 9-Election for Secretary-Treasurer followed, candidates were each allowed 5 minute speech. Number of first run off votes cast: Christine Gifford-100, John Barrett-84, Priscilla Sherrard-25.THe number of votes cast for each candidate in the 2nd runoff were: Christine Gifford-100, John Barrett-84, 1-Invalid.
10-Resolustion 80-39 was presented to the General Council. A Resolution authorizing the CBP B.C. to employ Steven L. Parker and/or his firm to represent the Tribe as legal counsel. Approved by the General Council.
11-Article II Section III of the Constitution was discussed and agreed to delete part (c) and (d).
12-Terrritorial Jurisdiction was discussed.
13- Resolution 80-40 was submitted to the General Council. A Resolution to withhold B.C. and/or tribal council minutes from the BIA and to submit only resolutions to the BIA for safekeeping. In accordance to the Constitution Resolutions are the only certified documents to be filed with the BIA. Minutes are not considered to be certified documents. Motion to adopt RES. 80-40 approved.
14-Resolution 80-41 was presented. A Resolution prohibiting persons holding elective positions of the tribe from concurrently holding any salaried position within the tribe or any grant or contract operated by the tribe. Resolution approved.
15-REsolution 80-45 presented from the floor. A Resolution resolving that the Potawatomi's reaffirm the long and loving relationship between the Benedictine Fathers Sacred Heart and St. Gregory's Abbey, recognizing our common history and the services the order provided our forefathers. Resolution adopted.
16-Motion to continue the contact with Jerry Lewis. The continuance was approved. Meeting adjourned. Letter following dated July 1, 1980 addressed to Mr. Ed Herndon Re: 1980 Election Officers-Official Results
BC.BCM.July.01.1980:
Previous minutes approved and corrected.
1-Review of HIP Contract- J.Tacker suggested that the amount of the contract be raised because the economy and the chance of obtaining more since the contract is a social service. J. Schoemann advised that the contract had been increased and that there would be a carry-over money from FY80. Motion to accept contract as submitted approved.
2-Review of IAT Contract- J. Schoemann explained the funding level for 1981 dollar allocations vs. 1980, as well as the cut in allocations. he explained the building breakdown on total dollar allocations for 1981 on the golf course-funding of $265,000 at the present. Motion approved.
3-General Council Resolution Regarding Minutes- The prepared resolution was presented indicating the change stating resolutions are the only certified documents, therefore, they would be the only matters submitted to the Bureau of Indian Affairs for safekeeping-minutes are not considered certified documents and would not be submitted.
4-Other discussions had were per diem and expenses were agreed upon to be paid by the tribe for the Potawatomi's Princess's term as well as costume. Was determined that her schedule would be made in order to give her ample time to plan to attend the events.
5-Comments on Inauguration Ceremony- Date was changed from July 12, 1980 to July 11, 1980 at 7:00 p.m.. Following items were discussed and agreed upon: ceremony location, caterer, plaque for service and dedication, plaque for BC and Grievance Committee, guests invited, a matted creation legend to be presented.
Meeting adjourned.
BC.BCM.July.15.1980:
Minutes were read and corrected and approved.
1- General Council Resolution re: Sacred Heart- The resolution was read and discussion as to the wording being the same as was read in General Council. Was verified that this was the exact wording as read by John Barrett during General Council and was therefore, approved and submitted (Pott. Res.No.80-45).
2-Attorney's Contract- Contract was approved at General Council and merely read over and signed.
3-Guests were recognized and questions regarding 30% set-aside monies was directed towards Committee, was decided Frieda Clarks grievance would be heard later in the meeting.
4-Health Aids & Scholarship Committee Members-Committee members for these two committees are to extend from July 1 through June 30 of each year. Health Aids remain as is, Scholarship John Schoemann had been appointed by the BC to fill the vacancy of George Hamilton approved, also decided that letters would be mailed to each committee member to reaffirm appointments.
5- Stacy Bruno- Previously requested monies for the purchasing of giveaways for the Pow-Wow, at which time the BC had approved $195.00. Stacy was unable to attend the night of the Pow-Wow that the give-away was to incur, the committee decided that a letter should be drawn up to be signed stating that Stacy was to return the gifts she had purchased to be used by the 1980 Potawatomi Princes and that she would also provide receipts of the expenses she incurred (approved).
6-Jo Marcus' Request for HIP-Determined that Jim Tacker would speak to the Housing Authority on July 16, 1980 to request temporary housing.
7-During break Committee members brought up the matter of being given a percentage break with consignment items put in the gift shop. When the Committee returned, it was decided that the tribal members would be charged 15% while non-tribal members 30%.
8-Frieda Clark's Grievance- C. heard comments from Frieda Clark on her CETA program as well as comments from Dwayne Hughes. After much discussion, the C. went into Executive Session. Upon returning it was requested by Wanita Clifford that contracts be signed by Schoemann during her absence.
Meeting adjourned.
BC.BCM.Aug.5.1980:
Previous minutes read and corrections made to June 17 minutes, June 25 minutes, July 1 minutes, July 15 minutes. Steven Parker introduced to Committee, commenting regards to the cigarette taxation and the feasibility of success in such a venture. It was determined that Mr. Parker should continue looking into this matter and possibly reporting back to the Committee with his findings. A request was submitted to add Jo Marcus to the HIP list. Approved.
1-Renewal of Corporation- Renewals were submitted it was the decision of the Committee to renew and leave the officers as they are at this time. Motion approved. Took a 5 minute break then an Executive Session was requested for approx. 15 minutes.
2-CETA Grievance- All Correspondence to the incident at Tsa-La-Gi should be directed to Frieda Clark, CETA Director for action. Also a letter for signature from the Business Committee is to be presented to Mrs. Clark regarding the Committee's decision on Ms. Clark's grievances.
3-Organization Chart- Matter was discussed at length and tabled until later date, new chart to be presented.
4-Increase in Annual Leave- Motion made to increase earned annual leave from 4 to 5 hours per pay period after 3 years of service, motion approved.
5-Compensatory Time for Directors- Decided that straight time would be taken for regular working days and time-and-one-half would be taken for holidays and weekends. Motion approved.
6-Other discussion- Mary Lynn Hillemeyer suggested the travel vouchers be submitted to the BC by all Directors and BC Members in advance of travel time requested when possible. Question brought up of signing of contracts and the possibility of J. Schoemann or J. Tacker assuming this responsibility. Committee elected to leave this arrangement as it stands presently.
7-C.T.S.A.-mtion was made for J. Schoemann to advise enterprise that the tribe would like to sell their stock to other tribes. Motion approved.
Meeting adjourned.
BC.BCM.Aug.26.1980:
Previous meeting read and corrections made.
1-Gayla Wapp Grievance- Ms. Wapp addressed the Committee regarding memorandums and incidents related to her grievance and filed against Dwayne Hughes. The Committee advised Ms. Watt that they felt that certain other individuals should be consulted on the matter and they would advise her of their decision.
2-Woody Crumbo- and son were introduced to the Committee. Mr. Crumbo informed the Committee of the findings, information and the history of the subject mining proposal. He asked the Committee for words of encouragement insofar as the Committee's pursuit of this venture. Committee agreed to pursue matter further and if everything checks out, details of an agreement would be discussed.
3-WIC Resolution- Motion made seconded to approve the resolution for the FY81 WIC contract.
4-Golf Course Contract- Mr. Schoemann advised the Committee that the pay schedule in the contract would be revised to reflect payment after work had been underway 30 days. motion was made to approve the contract with this revision.
5-Enrollment Resolution- List of enrollments had been previously approved. Motion was made and approved.
6-Bid Proposals for Reconstruction of Barn- Bids were presented for the reconstruction of the barn which recently burned. Advised that the insurance allowable was $24,500.00 and that the bids ranged from $19,200.00 to $22, 050.00. Motion to proceed with reconstruction.
7-Indirect Cost Proposal- Mr. Schoemann presented the proposal and pointed out various changes for the FY81. Motion made to approve the proposal.
Meeting adjourned.
BC.BCM.Sept.16.1980:
Previous minutes read, changes were made and approved for corrections.
1-Sacred Heart Resolution-Sacred Heart and St. Gregory's concerned about being eliminated from the proposed Constitution and the feeling of the BC that the matter was resolved.
2-Resolution Appointing Don Dee Smith to Housing Authority for a term of 3 years.
3- Resolution regarding David Harris Payment-approved.
4-Resolution Regarding Finalization of Constitution- to approve and submit this resolution to the B.I.A, letter read aloud expressing view of the proposed Constitution i.e., adoption of whites into the tribe, election of the Business Committee members expenditures of tribal monies without the consent of the General Council. Ms. Clifford and Marlene Beery were appointed to the committee of ten. 4-Anna Rutherford's Resignation from Grievance Committee- only resigning as she was accepted to the position of Director of Employment and Training for the CETA program. Resignation accepted.
5-Carmen Winter's Request to use the Long Room- wanted to use for bridal shower, committee members denied request.
6-Signature of C.T.S.A. Withdrawal Letter- matter was discussed previously but the letter was not signed because of improper wording. New letter submitted, signed and will be presented.
7- Request for John Schoemann to travel to Palm Springs Calif- Expressed desire for he and Steve Parker the tribal attorney to visit the offices of the Cabanza Tribe of Indio, Cali. to talk with their attorney and the persons working with the cigarette business they operate. Committee determined not a good time to pursue venture but maybe later.
8-Presentation by Joe Schmidlkofer- made a presentation to enlighten the Committee on the use of the vending machines and the dollar amounts involved in as much as expense and in profit. Committee would be in touch after decision was made.
9-1981 HIP Priority List- Director of Real Property (Paul Schmidlkofer) and maintenance presented a list of HIP names to be reviewed and priorities to be given. Four names were carried over from the 1980 Priority List and 11 were given priority listing on the 1981 list making a total of 15 names in all. Approximate 5 months to complete the list.
10-Other Discussion- Decision made to give Health planner supervision over the CHR Program, Ms. Clifford filed petition against Robert Woodard to regain monies which he owes the tribe and the tribe was unable to collect. Petition signed. Bill Burch spoke of his recent trip to New Mexico. Decision to pursue venture was tabled until the assay report gets (No Suggestions) Thacker asked if any word on per capita payment and why no response from Washington, he had written to several Congress men. Asked that General Account guidelines be set for withdrawals and stated that co-mingling funds was not allowable, felt serious consideration should be given to this matter. Mr. Schoemann presented letter and a copy of a Indian Child Welfare court action and asked if the Committee wished for the tribe to intervene. Decision was not to intervene. Ms. Clifford made comments on the National Congress of American Indians to be held October 26031, 1980 and asked that reservations be made in advance and determine later date who would attend. Also suggested that a group of elderly be taken to the Council on Aging Convention. Decided the group could be organized.
Motion to adjourn.
BC.BCM.Oct.21.1980:
Meeting called to order in the office of John Schoemann, roll call.
1-Minutes from Oct.6 1980 were reviewed by the Committee. Motion was made to approve the minutes, motion carried.
2-Minutes from Oct.7 1980 were read and corrections were made, motion made to approve minutes as corrected, motion carried.
3-Representative from ATA Companies- Craig Throckmorton entered the meeting and proceeded in great detail to explain the importance of the Silicon Carbide processing plant. He then, explained the construction of the building needed. The Committee tabled the decision of the lease, until a later date.
4-Discussion of Woody Crumbo's mining project- John Schoemann discussed the national average closing prices of gold, silver, copper and platinum, from various lab reports. The Committee scheduled another meeting for Oct. 28, 1980 to discuss the mining project with Woody Crumbo and Steve Parker, the Tribal Attorney. Motion was made to pursue the mining project, approved.
5-Stacy Bruno money owed to the Tribe- The Committee decided that there was no way of retrieving the money.
6-Discussion on Housing Authority-Wanita Clifford, stated that she had attended the City Commissioner's meeting, Oct. 20, 1980. Ms. Clifford said that the city does not want Indian Housing in Shawnee. Absentee-Shawnee Housing Authority plans to build houses in the Country Club area. The city will not issue building permits to the contractors. This matter will now go to court.
7-Introduction of Nutritional Educational Program for the Elderly-Joan Judd, the new Title VI Director, was introduced to the B.C. Mbrs. Ms. Judd stated that the Nutritional Program has contracted the Day Care Center to serve the noon meal each day. Arts and crafts will be available after all the final details are worked out. The Tribal Attorney will come in occasionally to advise on legal problems, taxes, or budgeting their bills. He will also be available for legal services.
8-CTSA Stock Sale Agreement- John Schoemann stated that the CTSA Enterprise had overspent by $13,000.00. The results of an audit break-down for the past 3 years shows that we over spent by $6.00. CTSA wants the Enterprise to borrow $13,000 against the building to pay back the overspent mistake. John advises that the B.C. get an appraisal on the building, to see what our stock is worth. Motion was made that a restraining order be issued to stop any accruing debts. Motion approved.
9-Other discussions-The Committee agreed to pay Wanita Clifford's gas to attend the Oklahoma Indian Council on Aging.
10-John Schoemann informed the Committee that HUD had increased CDBG monies from $150,000 to $300,000. Mr. Schoemann stated that the Tribe needed to find out how many homes we have for FY-81, and the condition of each. Mr. Schoemann asked the Committee if they would consider hiring someone to make a survey. The Committee decided to have John look into this and report back at a later date.
11-Mr. Schoemann informed the Committee there may be a problem with the CHR Program. 12-Mr. Schoemann stated that $4,000 needs to be spent to replace the roof on the rock house. The Committee agreed to do it.
Meeting adjourned.
BC.BCM.Nov.4.1980:
Meeting called to order in the office of John D. Schoemann, Tribal Administrator, roll call.
1-Previous meeting minutes October 21, 1980 were read and corrections were made. Motion to approve the minutes as corrected, motion carried.
2-Minutes of the Special Business Committee Meeting of Oct. 28, 1980 read, the Committee decided to make the changes in the next scheduled meeting on November 18, 1980.
3-Reports from Directors-Dwayne Hughes- Economic and Community Development, Director of ANA, Self-Determination, Commercial Enterprise Development, YCC, YWC, and JOM, he also does the writing for the CDBG and HIP -has 3 personnel.
4-Doug Bohanon-Director of WIC Program (Women's, Infants, and Children); has 4 employees. He outlined the scope of the program, the requirements needed for the participants, the clinic sites, and the staff patterns. He also discussed the funding level which at FY-79 was $268,000 and now in FY-80 it is $786,000.
5-Doris Halbert-Director of Finance Department, has 5 employees. Has recently hired a new employee to handle the CETA Accounts. Ms. Halbert submitted balance sheets for CETA to the B.C.
6-Ann Rutherford-Director of CETA; CETA now has 12 employees.. Mr. Rutherford submitted a copy of the FY-81 financial sheet to the B.C.
7-Paul Schmidlkofer- Real Property, Maintenance, & Developer, Director of HIP, CDBG and IAT Programs. He has 1 tribal employee and 11 CETA workers. Mr. Schmidlkofer submitted a financial statement.
8-Barbara Tate-Director of the CHR Program, has 2 CHR's. Positions are being advertised for an R.N., L.P.N., and a Generalist II. 2 CETA positions are also open for Home Health Aids.
9-Jackie Jarley-Health Planner, supervises and coordinates all the Health programs. She submitted a Resolution requesting in-hospital care for the Indian people provided locally through Shawnee Service Unit. Motion was made to approve Resolution, motion carried.
10-Jane Bernier- Director of the Potawatomi Children's Center. The daily census of the daycare center has averaged 55 children. Her staff consist of 9 full time and 9 CETA personnel. She also stated that she has been able now to meet the payroll without additional funding.
11-Other Discussion-Wanita Clifford reminded that the Council on Aging will meet on Nov. 18, 1980.
12-The Committee agreed to recognize Rose M. Edmonds, a tribal Mbr for her accomplishments at Oklahoma University.
Meeting adjourned.
BC.BCM.Nov.18.1980:
Meeting called to order in the office of John D. Schoemann, Tribal Administrator, roll call.
1-Previous meeting minutes November, 4 1980 were read and corrections were made. Motion made to approve minutes as corrected.
2-Minutes of October 28, 1980 were read and corrections were made, motion to approve minutes as corrected. Motion carried.
3-Paul Schmidlkofer-Campaign for Human Development- Mr. Schmidlkofer asked the B.C. to donate $100.00 to the Catholic Campaign of Human Development. Motion was made to donate 1/2 from the tribal fund, 1/4 from the Historical fund and 1/4 from the Pow-Wow fund. Motion approved.
4-CTSA Report- John Schoemann stated that the CTSA Enterprise had an appraisal that seemed too low. John asked the B.C. if they wanted to get another appraisal? The Committee agreed to accept CTSA appraisal and get our of the CTSA Enterprise.
5-Letter Submitted in Behalf of the Pow-Wow Club- Father Vincent addressed a letter to Wanita Clifford, petitioning the B.C. to allow the Club to be responsible for the activities for the Annual Potawatomi Week. The Committee agreed to write a letter to Father Vincent, postponing a decision until further discussion.
6-Report on New Building- John stated that there was still a few more materials to purchase for completion of the building. John submitted a financial statement.
7- Naming on New Building-Bill Burch suggested the name Shaw-Na-Qual. The Committee asked Bill to find out the definition. The name was tabled until a later date.
8-Plaque for New Building- The Committee agreed to post names as follows on plaque: Business Committee, Tribal Administrator, the contractor, the architect and the Grant number.
9-Enrollment- A list of names were submitted to the Committee for their approval to be placed on the CBP Tribal Roll. Motion to approve all but one name. Name of person denied. Motion carried.
10-Museum Report- The Committee reviewed the museum 1981 proposed budget. Motion was made to approve the budget minus the carry-over. Motion carried. The sync-slide-sound show equipment report was reviewed by the Committee, and decided to contact Arnold Wade to assist in processing slides.
11-Christmas Party- The party is scheduled for Dec. 20, 1980, on Saturday Night at 7:30p.m. The Committee agreed to buy the turkey, ham and paper good for the party, with the employees bringing a covered dish.
12-Other Discussion-A Resolution was read by each Committee mbr, referring to the fence located on Raymond Knight's property. The Committee decided to forget the fence.
13-The Committee requested a survey report on the Enrollments from Beverly Hughes, due on the 1st of December.
Meeting adjourned.
BC.BCM.Dec.9.1980:
Meeting called to order in the office of the Tribal Administrator.
1- Previous meeting minutes Nove. 18, 1980 were read and corrections were made. Motion to approve minutes as corrected, motion carried.
2-CDBG 81- Dwayne Hughes explained the new application of the CDBG contract in the amount of $250,000. This will be utilized for funding the second 9 hole golf course.
3-Report on Contract Health Monies- Jackie Farley reported on the status of I.H.S., concerning moving contract health monies to the Ada facility. A meeting had been set up with John Davis for the following week and the B.C. was urged to present at this meeting with Mr. Davis. The Committee will not make any further decisions until after the meeting with Mr. Davis.
4-Draw Down on Scholarship Foundation- Motion was made to approve the Resolution for the $30,000 draw down on the scholarship foundation. Motion approved.
5-Head Start Audit- The B.C. was given the Head Start Audit, prepared by Finley and Cook. This is to be reviewed by the Committee and discussed at the next business meeting.
6-Report on Tribal Roll Population- The B.C. was given a report on the population of the Tribal Members. This report was in 10 year age increments. It was requested by the Committee to obtain additional information on the blood quantum to conclude this report.
7-Christmas party- The Christmas Party was discussed and the Committee Members were urged to attend.
8-Resolutions Changing Resolution Numbers- Motion was made to accept the change of the resolution numbers, due to the error of the fiscal year's end was not changed from 80 to 81. Motion carried.
9-Naming of Building-Regard to Shaw-Na-Quah- The naming of the building was tabled for further discussion.
10-Industrial Park Study- The Study was presented to the Committee Members for review and comments.
11-Report on Mining Venture- Bill Burch presented the B.C. with the findings on the latest trip to the mystic mines in New Mexico. Dr. Key and associates, of Dallas, accompanied Mr. Schoemann and Mr. Burch on the trip. Random samples were taken of tailing piles that exist on the mine site. These samples will be assessed by Dr. Key and a report should be forthcoming in January.
12-Naming Person to Health Aid Foundation- Jackie Farley was name to replace Thelma Bateman on the Health Aid Foundation. Motion to approve this replacement was carried.
Meeting adjourned.
Open Business Committee Meeting Minutes:
BC.OBCM.Feb.23.1980:
Open Business Meeting.
1-Report on Per Capita Payment. John Schoemann (Tribal Administrator) discussed upcoming per capita payment and stated the plan was in the final stages and ready to be submitted to the bureau. Amounts are listed on the 2 business committee pages.
2-Report on Community Building. Schoemann said the new community building will be used primarily for the elderly and the Potawatomi Community. The old Community House is being completely remodeled which will be used for office space.
3-Report on Prosthetics Fund- Mr. Bill Burch said that to date the Prosthetic Foundation has served twenty-one participants for the following categories : Eyeglasses, dentures and prosthetics (amounts given on page).
4-Constituion- Discussion by the Business Committee on the need to up-date the constitution before the General Council Meeting.
5-Report on Industrial Development-Jim Tacker said that the Per Capita would be cut off at a certain date, and the only way to be self-substantial would be by industrial development, land investments, etc. He welcomed suggestions.
6-Motion made to change authorization on JOM Resolution from Paul Schmidkofer to Wanita R. Clifford, approved. Motion made to adjourn meeting.
Special Business Committee Meeting Minutes:
BC.SBCM.Jan.15.1980:
1-Discusion was held on the new Constitution. It was agreed that the name of "Potawatomi Indians of Oklahoma" be used in the Constitution.
2-Discussed the possibilities of new claims. The Tribal Admin was asked to contact Jack Joseph and discuss the claims situation.
3-Next Open Quarterly Business Committee meeting will be published in the tribal newspaper.
4-A letter in support of American Federation of Indian Women for a grant for a style show was presented. It was agreed by the B.C. that this letter be signed by the Tribal Chairperson.
5-Presented resolution POTT #80-21 to update the Tribe's Overall Economic Development Plan to be incorporated and utilized within that of the United Indian Tribes of Western Oklahoma and Kansas, Inc. A motion made to adopt said resolution passed.
6-Resolution Pott #80-22 was presented to the B.C. to act on. Motion was made and seconded to adopt resolution POTT #80-22, requesting funding pursuant to Agricultural Extension Program services from the Bureau of Indian Affairs for FY '80. Motion passed.
Meeting adjourned.
BC.SBCM.Feb.26.1980:
Meeting opened with discussion on 1-acquiring additional land for development of an industrial site. Tribe has an option to purchase 412 acres if a deposit could be given in a time frame is established on which a "Contract to purchase" is signed definite. Decided the BC that further discussing regarding and offer to purchase the land will be held at the next meeting.
2-It was determined that a bid of $150,000 is to be offered for 60 acres to be sold by the County Commissioner as surplus land. The BC resolved to purchase the land by placing monies to secure a better interest rate, better in terms of the prime lending rate at Federal National Bank.
3- Discussion was held concerning the Resolution adopting the Plan for use of the funds awarded by the Indian Claims Commission. The BC requested information and costs acquiring a microfilm printer/reader. These bids will be presented at next meeting.
4-The Tribal Rolls Director is to be informed that copy of a birth certificate can be acceptable as verification for tribal enrollment. Also, the card files are to be closed to everyone, they are not public record.
5- The Chairperson requested transportation to be furnished by the CHR Department to a meeting of the Oklahoma Indian Council on Aging in Pawhuska on March 6. This request was made because she fe3lt she could not afford the mileage costs. After discussion it was decided that this request would be tabled until further investigation could be made.
Meeting adjourned.
BC.SBCM.March.25.1980:
Business Committee reviewed and discussed applications with Tribal Admin.
1.The applicants were then interviewed by the B.C. Selection of the BC for the position of Director of Real Property Maintenance (Tom Whitecotton), position of Administrative Assistant (John Mike Stevenson), position of Executive Secretary (Joan Hoffman).
2-Art show was discussed. Estimations/costs and plans are attached to minutes. 2 pages of Estimations.
3-Approval for the art show to be named "Potawatomi National Indian Art Exhibit". Judges picked.
4- Adult Education discussed.
5- Plans for the new building were discussed. Noted staircase was left out of plans, need for someone to supervise the construction of the new building discussed.
6-Wanita Clifford talked about her trip to BYU. Said she learned how important the responsibilities of the Business Committee are and received much information from the trip.
7-Dicussion of P. Schoemann working Bingo. Mutual Agreement that she could work Bingo. 2-attachments 1. Potawatomi National Indian Art Show Budget and 2.Potawatomi National Indian Art Show Calendar.
BC.SBCM.Oct.6.1980:
1-Meeting called to order in the office of John Schoemann, Tribal Administrator, roll call.
2-Discussion of Financial Statements-Financial Statements for the month of September were submitted to Committee Members, and discussed.
Meeting adjourned.
BC.SBCM.Oct.28.1980:
1-Meeting called to order in the office of John D. Schoemann, Tribal Administrator, roll call.
2-Discussion of mining project-Steve Parker and Woody Crumbo discussed procedures for the mining project. The Committee agreed that Steve Parker should make arrangements to sub-contract thru another attorney in Santa Fe, New Mexico to help with the mining project. 3-Motion made to pursue with the purchasing lease from Woody Crumbo, for $50,000, to be obtained by private investors, with Woody Crumbo receiving 15% gross on tailing piles and 12% on mining. Motion approved.
Meeting adjourned.