1981 Business Committee Meeting Minutes
Date1981
ClassificationsArchive
Object numberBC.BCM.1981
Description1981 Business Committee Meeting MinutesJanuary 6 - Business Committee Meeting
January 20 - Business Committee Meeting
February 4 - Business Committee Meeting
February 18 - Business Committee Meeting
March 2 - Business Committee Meeting
March 18 - Business Committee Meeting
April 1 - Business Committee Meeting
April 15 - Business Committee Meeting
April 20 - Business Committee Meeting
May 13 - Business Committee Meeting
May 27 - Business Committee Meeting
June 8 - Business Committee Meeting
June 15 - Business Committee Meeting
June 24 - Business Committee Meeting
June 25 - Business Committee Meeting
June 27 - Business Committee Meeting
June 27 - General Council Meeting
July 1 - Business Committee Meeting
July 15 - Business Committee Meeting
August 5 - Business Committee Meeting
August 12 - Special Business Committee Meeting
August 25 - Business Committee Meeting
September 16 - Business Committee Meeting
September 23 - Business Committee Meeting
October 7 - Business Committee Meeting
October 14 - Special Business Committee Meeting
October 21 - Business Committee Meeting
November 4 - Business Committee Meeting
November 18 - Business Committee Meeting
December 2 - Business Committee Meeting
December 5 - Business Committee Meeting
December 16 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.6.1981:
Meeting called to order, roll call.
1-Minutes from Dec. 9 1980 meeting read and corrections were made, motion to approve minutes as corrected, motion carried.
2-Steven Parker CTSA- It was Mr. Parker's recommendation that he arrange for a meeting with an attorney representing CTSA, Mr. William Rice, to find out their financial position and to resolve this matter. The meeting is to be tentatively set up in 2 weeks.
3-Commercial Enterprise Development- Motion to approve the Resolution on the Commercial Enterprise Development. Motion approved.
4-Bingo-John Schoemann discussed the earnings of the bingo games. The possibility was discussed of playing bingo on Tuesday nights and all the profits to be retained by the Pow-Wow Club, beginning Feb. 3 and thus limiting the 1/4 percent that is contributed at present to the club. Christine Gifford expressed interest in directing the games. This is a possibility only after checking with the Bureau of Indians Affairs to see if the Resolution passed by the General Council in June of 1980 would allow Christine to work in that capacity. This will be brought later for further comments.
5-Agricultural Extension- John Schoemann recommended that the 40 acres south of Hardesty Road be planted in alfalfa and leased out on a 3 year contract. Bill Burch suggested taking soil samples to determine exactly what crop would be best to plant.
6-Golf Course Report- John Schoemann reported on the progress of the greens. Completion date is set for the spring of 1982.
7-Building Report- John Schoemann reported on progress of the new building. He stated that the top floor should be ready for service in 30 days. The roads and grounds were discussed and it was decided the parking lot should have priority.
8-Report on Contract Support Monies for IHS- John Schoemann read the letter received by Dr. Johnson and the monies would not be moved as soon as we originally thought, but after the fiscal year end the monies from Contract Support would be moved to the Ada facility.
9-Other Discussions-John Schoemann discussed the possibilities of having several profit making ventures. He suggested a race track, selling beer at the golf pro shop and selling cigarettes at the gift shop.
Meeting adjourned.
BC.BCM.Feb.18.1981:
1. Meeting called to order, roll call, Mary Lynn Hillemeyer appointed as acting Secretary-Treasurer in Ms. Gifford's absence.
2-Previous minutes from Feb.4 meeting read and corrections were made.
3-Joe Walker and Ed Herndon reviewed the proposed revised constitution and by-laws. After a lengthy review it was decided a meeting to be set up between Jim Tacker and Joe Walker to further discuss and resolve the constitutional review.
4-The letter concerning the per capita payment was discussed and it was the consensus of the Committee for Mr. Walker to contact them before a letter is mailed, answering the questions that were discussed. Mr. Walker and Mr. Herndon left the meeting.
5-Proposal on HUD Housing- Discussion was had on HUD Housing and there was no decision reached at the meeting.
6-Mining Lease-Mr. Schoemann reported on the status of the lease. He approached the Committee as to what action he should pursue. It was decided Mr. Schoemann contact the investors and retain 10% for reimbursement for outstanding expenses.
7-Membership to COEDD- Ms. Clifford presented the Committee with the mbrshp agreement from COEDD. It was the consensus of the Committee to join the organization.
Meeting adjourned.
BC.BCM.March.2.1981:
1-Meeting called to order, roll call, Mary Lynn Hillemeyer appointed as acting Secretary-Treasurer in Ms. Gifford's absence.
2-Previous meeting minutes February 18 read and corrections were made.
3-Arnold Wade presented various workshops available in Utah for the Business Committee to attend. He reported a bus would be available if anyone was interested in attending. It was the consensus of the Committee that at the present time nothing was offered which would be beneficial to them. Mr. Wade left the meeting.
4-Steven Parker reported on the recent court ruling re: the CTSA Enterprise, Inc. The Court's decision was against the Tribe's efforts from obtaining a restraint. Motion instructing Mr. Parker to file an extraordinary writ in the Tribe's behalf. Motion carried.
5-Motion to waive the $150.00 in rent, due the Tribe from the Pow-Wow Bingo. This is to be the only waiver which will be considered. Motion carried.
6-Mr. Tacker stated he had been contacted concerning leasing the land west of Highway 18 and South of Hardesty Road. It was the decision of the Committee to advertise the lease and accept the highest bid.
7-Ms. Gifford's continuing absence was discussed and the Committee was in agreeance that a letter should be written requesting her intentions so a determination could be made as to what action needs to be taken.
Meeting adjourned.
BC.BCM.March.18.1981:
1-Meeting called to order, roll call.
2-Previous meeting minutes March 2nd were read and corrections were made. Motion to accept minutes as corrected. Motion carried.
3-Personnel Policies- The letter from the Community Services Administration which listed the deficiencies in the personnel policies was presented to the Committee and it was decided these deficiencies were to be reviewed by the Staff and the proposed changes be presented for review at the next business committee meeting.
4-Father Vincent Traynor- Father Vincent thanked the Committee for their support of the Pow Wow Club. He offered the assistance of the Pow-Wow Club to handle the events of the up coming Potawatomi Week. The Committee stated that consideration would be given to the offer and a decision would be reached as soon as possible.
5-Gay Shepherd and Tom Gray, Federal National Bank, were introduced to the Committee. They were present to discuss the future per capita trust agreement. Several questions were asked by the Committee and Mr. Schoemann concerning the rate at which would be available to borrow against the investment. Mr. Schoemann recommended a 3 Mbr financial advisory board be appointed. Motion to adopt the Trust Agreement and Agreement for Interim Financing. Motion carried.
6-Motion to amend Pott #80-27. Motion approved, this Resolution adopts a plan for the use of certain funds awarded by the Indian Claims Commission.
7-Health Aid and Scholarship Foundation- The guidelines of both programs were discussed. It was the consensus of the Committee that the word "prosthetic" be more thoroughly explained. Bill Burch, Chairperson of the Health Aid Committee and Verldine Lee were advised to develop plans for new guidelines and have available for General Council approval.
8-The scholarship foundation was also advised to develop new guidelines. A special scholarship meeting will be called for on May 13th.
9-John Schoemann reported on the meeting he had attended concerning the selection of a new superintendent for the Shawnee Agency. Motion to prepare a resolution recommending Joe Walker as the Tribe's choice for the superintendent position. Motion carried.
10-The Committee signed 2 certificates of recognitions to be awarded to the Elderly for the 2 that recruit the most people to the daily lunch. The recipients will be announced at the next business committee meeting.
11-The financial statement was in the Committees packet and it was reported that Doris Halbert, Finance Director, would be in attendance at the next meeting for review and questions.
Meeting adjourned.
BC.BCM.April.1.1981:
1-Meeting called to order, roll call.
2-Previous meeting minutes March 18th were read by Christine Giford, corrections were made. Motion to accept minutes as corrected. Motion carried.
3-Christine Gifford expressed her apologies for her past absence in attending the meetings. She stated that personal problems had kept her from attending, but they had been resolved and she felt shew as in a better position to be present at the future meetings.
4-FInancial Report-Doris Halbert was present and answered questions regarding the February Financial Statement.
5-Youth Senate- Mr. Schoemann introduced a letter from the Oklahoma Indian Affairs Commission informing the Tribe of the annual youth senate conference held at St. Gregory College. The Indian Youth Senate is designed to give High School students an understanding and introduction to tribal government. It was decided to post the announcement on the bulletin board in the front lobby and the applicants would be considered at the next Business Committee Meeting.
6-Personnel Policies- Mr. Schoemann asked the Committee if they had received by mail the proposed changes on the personnel policies. It was the decision of the Committee to review the proposed changes and any questions or comments would be aired at the next Business Committee Meeting.
7-Regulation and Control on Community Building- Mr. Schoemann reported that a woman had inquired on the possibility of renting the Community Building for a family reunion. Discussion followed on some type of rental agreement to be utilized. It was decided that a rental agreement should be drawn up with a deposit to be returned to the user if compliance of the agreement is maintained. This agreement should be drawn up and made available for review at the next Business Committee Meeting.
8- HIP Guidelines on Houses- A HIP Priority System list was presented to the Committee for their review and comments. This system is to be based on a point system so a determination can be made as to what tribal member in the reservation boundary would be in the greatest need of assistance. Jim Tacker recommended the list should contain a place for the applicants name and type of request.
9-Name of New Building and Golf Course- Bill Burch stated he would like to withdraw his recommendation of the name "Shaw-Na-Qual". A discussion followed on possible names and it was decided that the Committee would consider names and have their suggestions for the next Business Committee Meeting.
10-Potawatomi Week- Motion to accept Father Vincent's offer to handle the events and activities of Potawatomi Week. Motion carried. An agenda is to be submitted to the Committee for their approval of the week's activities and estimated cost of the Tribe's share. Mary Lynn Hillemeyer suggested that perhaps an announcement could be put on the marquee at the Holiday Inn.
11-Tribal Roll Enrollment-After a review of the applications it was the consensus of the Committee for Beverly Hughes to be available at the next Business Committee Meeting to discuss the applications individually and in groups of 5, per meeting. Motion carried.
Meeting adjourned.
BC.BCM.April.20.1981:
1-Meeting was reconvened in the office of John D. Schoemann, Tribal Administrator, with Business Committee Mbrs present.
2- Personnel Policies and Procedures- Motion to eliminate comp time for supervisory personnel and accept the personnel policies and procedures as revised. Motion carried.
3-Public Relations Director- Motion to hire Mrs. Paula Schoemann as the Public Relations Director. Motion carried. Salary was negotiated with full employee benefits and she will be under the direct supervision of the Business Committee.
4-Agricultrual Extension Resolution- Motion to adopt the Agricultural Extension Resolution Pott. #81-24. Motion carried.
5-Motion to approve the I.H.S. grievance procedures. Motion carried.
Meeting adjourned.
BC.BCM.May.27.1981:
Meeting agenda 1-Call to Order
2-Roll Call, 3
-Minutes of Previous Meeting -May 13, 1981,
4-C.F.R. Court,
5-Financial Statement.
6-Adoptment of Grand and Pay Scale.
7-Review of Scholarship Application Revisions.
8-Discussion of Golf Course.
9-Discussion on Financial Situation -Fiscal Year 1982,
10-ANA Application.
11-Facility Permit-Paula Schoemann.
12-Job Description- Paula Schoemann.
13-Resolution- WIC Special Project.
14-Joan Judd-Grievance.
BC.BCM.June.8.1981:
Meeting called to order 1-Minutes from the previous meeting read and corrections were made. Motion approved minutes as corrected.
2-Paula Schoemann presented the job description for Director of Public Relations. The B.C. made some changes. Motion made to approve the job description with correction, motion carried.
3-Rentals of Property- Property rentals, terminology and rates were discussed. Going rates for rental of property and utilities will have to be looked into and a Schedule of rates prepared. To be discussed at next meeting.
4-Resolution 81-32-Corrections made. Motion to approve the Resolution with these corrections made, Motion carried and Resolution is to be presented at General Council, 1981.
5-Resolution 81-33- The contents were read, motion to approve the Resolution. Motion carried.
6-Health Aids- Terminology and discussion of broadening the scope of aid will have to be looked into. If crowns, fillings, and root canals are added wording must be selective. The term "Welfare" has not been interpreted.
7-General Council-Per Capita to be on the agenda.
Meeting adjourned.
BC.BCM.June.15.1981:
Meeting called to order. 1-Previous meeting minutes read and corrections were made. Motion to approve minutes as corrected, motion carried.
2-Mr. McQuerry and the B.C. discussed working toward the following goals:
1-Create enthusiasm with Tribal and Non-Tribal Mbrs, and encourage participation
2-Obtain a micro-film reader
3-Plan a budget and ways of obtaining funding in acquiring a Library, Research Area, Audio Visual presentations and more space for exhibits.
4- Planning for Botanical Garden, shrubs indigenous to the Great Lakes area to become part of the Golf Course landscape.
5-Tree planting donations with plaques recognizing those persons donations. Senior Citizens could make the burnt wood plaques. Trees suggested for planting were Hazel Nut, Ash, Jack Pine and Red Maple.
3-Agreed that Mbrships to the Potawatomi Indian Archives could be sold in the Gift Shop during "Potawatomi Indian Week".
4-Other ideas for creating interest were tapes and recordings of Potawatomi Pow Wow music, slides and tapes of Potawatomi language with translation, Potawatomi history from origination to present to be placed in print, (for General Council).
5-Suggested that Priscilla Sherard attend some of the meetings as she is a key person in obtaining Potawatomi historical information.
6-A plaque will be presented to Serene Hedin at General Council. Franklin Wano and Audie Pecore will receive certificates. Plaques will presented to previous years B.C. Serene will be presented with a shawl at the Pow-Wow.
7-Inauguration Dinner was set for Friday, July 10 at 7:00 p.m. to be held in the Fire Lodge. On the agenda: Dinner, swearing in ceremony and entertainment. Paula will provide a list at the next meeting for V.I.P. guest selection.
8-Photographs have been sent to the News-Star. Dennis Ingram promises a very good write up. This will be placed in the Sunday edition prior to "Potawatomi Indian Week".
9-Employee Recognition-Employees were selected to be recognized at the upcoming General Council. For next years General Council there will be a selection by the B.C. for Employee of the Year. This person will receive a framed certificate and $50.00 bond. Also, award certs of Service to employees who have served five, ten, etc. years as employees to the Tribe. It was decided to have Employee of the month be selected by fellow employees, then, the B.C. will select Employee of the Year from the 12 employees of the Month and will announce at each General Council Meeting. Motion approved.
10-To be placed on agenda: Constitutional updating and pay scale updating.
11-FInancial Report-for April was reviewed. There was some discussion concerning the amount of income the Day Care Center is providing to the Tribe. As of April 13, 1981 the amount of income to date was $1600.00 derived from the day care center. Reasons given were (1) bad accounts (2) the isolated location.
12-Bill Burch has had several requests from Senior Citizens, that a walkway be placed between the Title VI building and the Long Room.
13-Agenda for General Council (1) Elections, (2) Per Capita, (Resolution 81-32), (3) Golf Course, (4)Honor Mr. Pecore and Miss Hedin (5) Take vote for Princess contest, and if blood descendants can be made eligible for these titles.
14-Regina is to gather a list of names of persons funded through the Scholarship and Health Aids Foundations.
Meeting adjourned.
BC.BCM.June.24&25.1981:
1-Roll call.
2-Previous minutes reviewed, and corrections were made. Motion to approve the minutes as corrected, motion carried.
3-Joan Judd Grievance-Since the Employee Grievance Committee submitted a good report and found justification that the dismissal was proper, the B.C. will accept that on the values of their recommendation.
4-Resolution 81-35-A Resolution to contract Housing Improvement program funds under P.L. 93-638 for fiscal year 1982 was discussed.
4-REsolution 81-36-A Resolution to contract Indian Action Team program funds under P.L. 93-638 for fiscal year 1982 was discussed.
5-Motion to approve both resolutions, motion carried. 6-The annual financial report was looked over and discussed with Doris Halbert. Meeting scheduled to reconvene at 2:00 p.m. June 25, 1981
BC.BCM.June.25.1981:
Meeting reconvened at approx. 2:10 p.m.
1-May Financial Report was looked over and discussed.
2-Resolution 81-37- A Resolution for the CBPIoO to submit a grant application to the Indian Health Service, Oklahoma City Area Office, to provide for P.L. 93-638 health management program funds to be used for the health planning program for fiscal yeah 1982. Motion approved.
Meeting adjourned.
BC.BCM.July.1.1981:
Meeting called to order, roll call. Bill Burch appointed as acting Secretary-Treasurer.
1-Minutes from June 24 and 25 BCM minutes were read and corrections. Motion to approve minutes as corrected.
2-Closure of Economy Savings and Loan:-Discussion was held. Motion that a letter be drafted and sent to BIA requesting information on procedures and steps that will be taken in recovering the money, and to keep the B.C. advised. Motion carried.
3-George Ing:-Briefed the B.C. on his plans for a fund raising campaign. He asked that the Tribe sponsor the campaign and assist him with some ideas for the fund raising. It was agreed that the Tribe would sponsor and aid in promotion for the fund raising. Aug. 11, 1981 was the date set for the dance to be held at the Fire Lodge. Paula and George will work on this together.
4-Inauguration-Plans were discussed. Refreshments are to be served and entertainment will be give by Bunte Anqoue and Senior Citizen Orchestra.
5-Thank You Letters-Paula announced she was sending thank you letters out to those who helped in making Potawatomi Indian Week a success.
6-Survey of Five Year Plan-Results were to be re-evaluated and ready for next B.C. meeting. A copy of the results are to be in the next issue of the How-Ni-Kan.
7-Rental and Utility rates-The B.C. asked that rates be looked into and be presented at next meeting.
8-New Business-Jim Tacker requested that the B.C. receive monthly statements of General Account to be monitored at the first meeting of each month. He requested checks be in numerical sequence, amount shown, and to whom check was written. He asked if there would be any problem with signing General Account checks during the first meeting of each month. Jim stated he would like have something to this affect by Aug.1, 1981. 9-Tribal Proposal-A draft was requested. Withdrawal must be addressed. Non-Tribal properties' needs to be clarified.
Meeting adjourned.
BC.BCM.July.15.1981:
Meeting called to order, roll call. Mary Lynn Hillemeyer was appointed acting Secretary-Treasurer.
1-Minutes from July 1, 1981 meeting were read and approved with corrections.
2-Abstention-This word was clarified as to its meaning and has been mis-used in previous minutes.
3-General Council Meeting-A rough draft of the minutes will be reviewed during the next meeting.
4-Economy Savings and Loan-Letter to BIA and their response was discussed. Bill requested that pressure be kept on the BIA to keep on top of this.
5-Rolls-Beverly Hughes presented 14 names up for Mbrshp into the Tribe (List included with Minutes). A Resolution 82-1 was drawn up on approval. A motion was made to approve these names for Mbrshp, with 3 in favor and 0 opposed. Bill Burch requested that a copy of the names be attached to the minutes.
6-Five Year Plan Survey-The Committee reviewed the survey. Results are to be published in the How-Ni-Kan. Rankings will not be published.
7-HIP Applications-7 completed apps were reviewed. A ceiling cost was placed at $5,000.00 per applicant. Approval will be based on need, money amount proved for, roofing repair, insulation, etc. No cosmetic work will be approved. 4 applications were approved.
8-Health Aids & Scholarship Foundation-Selection for new mbrs needs to be made. This is to be placed on the next meeting agenda. Recommended for Health Aids were listed. Persons recommended for Scholarship Foundation listed and a person to be selected from the Farmers & Merchants Bank by Farmers & Merchants Bank.
9-Steve Parker discussed-
1-B.C. Guidelines as to how much time they are willing to pay for and how much time Tribe wants him to spend on ordinances etc. Mr. Parker requested more guidance from the B.C.
2-The possibility that a grant exists that will pay for legal fees and services. This has not been verified but Mr. Parker will be looking into this possibility.
3-Importance of setting up sovereignty.
4-Importance of getting these things into action
5-CTSA discussed.
10-Trust Fund Investments-trust fund investments that have been re-invested for 90 days were looked over.
11-Resolution 82-2-A Resolution for the CBPIoO to enter into a contractual agreement with the Oklahoma City Area Indian Health Service to exercise our right to govern, plan, administer, manage and operate the total USPHS Shawnee Indian Health Center under the contracting authority of PL93-638.
12-Golf Course Superintendent-It was announced that Bill Schrum has been selected as the new Golf Course Superintendent.
13-Security Guard-Doyle Yott, presently employed by CETA, will be placed as a tribal security guard on Oct. 1, 1981.
14-Museum Curator-is not written into FY82. The plan is to use Senior Citizens service in this area. The need to improve the appearance of the museum was discussed.
15-Gift Shop-is a liability. It does not bring in enough income to hire a person in this area.
16-Benefit Bingo-The dance for the American Cancer Society has been cancelled because the band will not be able to perform. Instead, a Benefit Bingo has been set up for Sat. Aug.1 at 7:00 p.m.
17-Day Care-John has discussed with Jane the problems with the Day Care Center.
18-Money-with funding cuts it will be necessary for the tribe to raise more money. John stated he would like to generate about $1,000.00 per week. It will take $200,000.00 to complete the first phase of the golf course. Some alternatives are needed for cash flow, such as leasing the Kitchen at the Ship-She-Wano building. This could be leased for $200.00 per week. A cafeteria could be set up. Bingo could be increased to be held every night. The B.C. gave its approval to increase Bingo to four nights per week. Plans for moving the museum were discussed.
18-Funding-B.C. requested Tribal Admin to search and find any avenues for economic development funding.
Meeting adjourned.
BC.BCM.Aug.05.1981:
Meeting called to order, roll call. Mary Lynn Hillemeyer was appointed Acting Secretary-Treasurer.
1-Minutes of July 15, 1981 were read and corrections were made. Motion to approve the minutes as corrected. Motion approved.
2-The more detailed minutes of General Council were presented for B.C. review.
3-Paul Schmidlkofer-Mr. Schmidlkofer representing the Shawnee Association of Retarded Citizens asked the B.C. for approval to use the Pow-Wow Grounds for a Blue Grass Music Festival the organization is planning for fundraising. The B.C. said they would take this into consideration and contact him the following day. It was the consensus of the B.C. not to permit the Blue Grass Festival to take place on Pow-Wow grounds due to the Little Axe Judgement.
4-Financial Statement-Reviewed with Doris Halbert.
5-Indian Action Team Account-There was some concern as to the legality of the procedure being used on this account. Jim Tacker said he would look into this matter.
6-Financial Statement-Campaign For Human Development-John stated this no interest loan may be a possible avenue for funding. This could be set up as a loan to the golf course.
7-It was decided by the B.C. that re-reimbursable pay-outs be taken from the General Account and non-reimbursable pay-outs be taken from the Activity Account. General Account is to be monitored the first B.C. meeting of the month.
8-Other Financial topics discussed- Purchase Order System
9-HIP, IAT, & WIC salaries.
10-Cost of living raises.
11-Possible new accounts for October.
12-Cigarrettte Sales-before cigarette sales can begin the following need to be decided or done:
1-Set up a stamp
2-Establish a sales tax
3-Get wholesale price(s)
4-Set amount of profit desired
5-Decide whether those carrying a CDIB card may purchase or if Tribal Mbrs only are eligible. (To be looked and discussed at next meeting). John informed the B.C. that a letter was sent requesting funding for setting codes. A simpler method for adopting codes would be to adopt the CFR-25 system. This would also be less expensive. Steve is asking $20,000.00 for his services. The B.C. can negotiate with Steve after possible approval of funding.
13-IHS Board Representative-A motion was made to designate John Schoemann as IHS Board Rep of the CBPT. Motion approved.
14-Council on Aging-The B.C. would like to appoint Raymond Peltier as Rep.
15-Contract IHS-A meeting will be held at 11:30 a.m. Aug. 6, 1981 with the five tribes who will be entering into this contract. The resolution will be presented to the Shawnee IHS on Friday, Aug. 7, 1981. At 9:00 a.m. Monday, Aug. 10 reps from all five tribes will meet in Washington. Mary Lynn, John and Jacque Farley will attend this meeting. 16-Resignation-Chistine Gifford's letter of resignation was accepted. A letter is to be drawn up and sent to Christine. Replacement was discussed. Betty Moelt will be interviewed as possible replacement. 17-Golf Course Emblem-Several designs were looked over and 3 emblems were chosen for redesign. 18-Land, Acquisition and Maintenance Plan-Washington wants Admin guidelines. 19-Health Aids & Scholarship Programs-The 50-50 split does not balance the programs. 20-Resignation-Paula Schoemann, Public Relations Director resigned, effective Friday July 31, 1981. 21-Employee of the Month- The B.C. stated that all tribal employees are eligible for the title of employee of the month. This is to include supervisors, department heads, etc. 22-John requested the approval of the B.C. for annual leave. 23-Jim Tacker will be on vacation and will not be at the next meeting.
24-Bill asked what had been found about the person who had requested to be placed back on roll during General Council Meeting.
25-A meeting is to be set up with Link Cowen Jr. on Sept. 9, 1981.
Meeting adjourned.
BC.BCM.Aug.25.1981:
Meeting called to order, roll call. Mary Lynn Hillemeyer was appointed Acting Secretary-Treasurer.
1-Minutes form Aug. 5, 1981 were read and corrections were made, motion to approve the minutes as corrected, motion carried.
2-Minutes of the Special Business Committee meeting held Aug. 12, 1981 were read and corrections were made. Motion to accept minutes as corrected. Motion carried.
3-HIP Applications-10 HIP Applications were considered for approval and then placed on a priority list based on a points system. Dwayne Hughes, Programs coordinator, briefed the B.C. on some of the regulations pertaining to HIP. Listed were applicants on priority list.
4-Quarterly Board Meeting of United Western Tribes-Motion that Dwayne Hughes represent the Potawatomi Tribe at this meeting. Motion carried. Motion to draw up a Resolution opposing the transfer of Scholarship monies to be transferred to Area Office. Motion carried.
5-Cigarette Sales- A supply source has been found through the Tonkawa Smoke Shop. John Schoemann asked the B.C.'s approval to invest $2500.00 for the purchase of Cigarettes. The wholesale price is $4.40 per carton which can be sold at $5.50 per carton. To begin with, Cigarettes are to be sold only to persons carrying a BIA card or any Indian who can prove Indian descent. Motion to approve the investment of $2,500.00 for the purchase of Cigarettes to be sold by the carton in the Gift Shop to persons who can prove Indian descent. Motion carried.
6-Secreatary-Treasurer Vacancy Filled- Grace Burns was recommended for the position of Secretary-Treasurer to the B.C. Motion to seat Grace Burns in Christine Gifford's position which expires in June 1982. Motion carried. The official Inauguration Ceremony will take place on Friday, August 28, 1981 in the Long Room during the Senior Citizen luncheon.
7-Representative for Council on Aging-Announced that Raymond Peltier declined this position. Suggested Ben Rhodd as a rep. Motion to select Ben Rhodd as Rep for Council on Aging. Motion carried.
8-Indian Child Welfare Act-Announced the hiring of Paulette Hargis as the Indian Home Counselor of the Indian Child Welfare Department. Cases involving the Child Welfare Act will be brought to the B.C. Reported the present position of the Five Tribes in contracting IHS under P.L. 93-638. The key objective is to keep the 5 Tribes working together. Any comments pertaining to the clinic should go to John or Jacque and one of them will get back to them.
9-Day Care-Day Care has contacted several people and told them the Day Care Center would be closing. A vote is to be taken during the meeting of Sept. 9, 1981.
10-Chain of Command-Was explained.
11-Employee Suggestion- A suggestion that employees who have worked for the Tribe for at least one year receive their birthday off with pay. The B.C. responded that one of the Admin Leave days could be used as this personal holiday if employees wished to do so.
12-Historical Society-Actions taken during this meeting were not official as there was not a quorum. A request had been made to approve the draw down of $700.00. Glady's Moeller is to be paid $5.00 per hour or $200.00 per week for cataloguing in the museum and was agreed upon. Since that time request has come from Glady's requesting that expenses for motel, food and transportation be paid to her. It was decided that this was too costly; therefore, a replacement would have to be found.
13-REsolution 82-4-A Resolution to report non-compliance with 25 CFR 271.23 by the Anadarko Area Office, BIA. Motion to approve this resolution, motion approved.
14-Letter from Doris Halbert-A letter to the B.C. suggesting that a Fun Land amusement park with a Concert Center, penny arcade and concessions to accompany the golf course. The Mbrs of the B.C. feel this idea is an excellent idea and commended Doris for her interest and thought in this. This can be included on the long range plan. A letter from the B.C. is to be drafted, a copy sent to Doris and a copy to be posted on the bulletin board.
15-Recommendations for Merit Raises-Six Program Directors will meet with the B.C. and discuss pay raise recommendations.
16-FY82 Budget-To be looked over.
17-Enrollment School-Bob Lewis announced that formal tribal enrollment training will be held at the Kickapoo Tribal Complex on Oct. 19, 20, 21 1981. Names of those wishing to attend should be submitted.
18-Oklahoma Federation of Indian Women-A letter concerning the usage of the Potawatomi Tribal facilities by this organization. A letter is to be drafted to Mary McCormick, president stating that the Tribe is willing to meet with her at a later date of which she will be notified.
19-Vending Machines-Bill suggested vending machines be considered a possible avenue for profit.
20-Bingo-The Pow-Wow Club asked that the marquee advertise Tuesday night Bingo. It was decided not to make any changes on the marquee as tribal business and Pow-Wow Club business are separate.
21-Golf Course Cost Estimates-Estimates were presented. The golf course superintendent possesses the ability needed
BC.BCM.Sept.16.1981:
Meeting called to order, roll call.
1-Minutes of August 25, 1981 were read and corrections were made. Motion to approve the minutes as corrected, motion carried.
2-Evaluations and Wage Considerations-Copies of each employees evaluation and suggested merit increases were presented to the B.C. Directors were present to answer questions pertaining to the evaluations. The evaluations are to be reviewed and will be discussed at the next meeting. 3-Per Capita and Proposed Plan-A Resolution to amend the Resolution 81-32 was discussed. It was noted that verbal requests had been made for such a resolution. It was also noted that no written requests for an amendment has been received. There has been no status report on the letter sent with Marcelle McDaniel on Aug. 12, 1981. It has been reported that Ms. Toda is going to Japan, therefore, the Anadarko Area Office was assigned to act in her behalf. In turn, the Anadarko Area Office has placed that responsibility on the Shawnee Agency. It was agreed that a meeting with Joe Walker and Ed Herndon of the Shawnee Agency be set for the afternoon of Sept. 17, 1981. Motion that a meeting be set up with Joe Walker and Ed Herndon. Motion carried.
4-Newsletter, Special Edition- The upcoming issue is to present the Tribe with the info on the actions and responses that have taken place on the Resolution 81-32. A copy is to be sent to every Tribal Mbr. Members will be urged to contact legislators in their area. Motion to approve the special edition. A rough draft will be reviewed at the next meeting.
5-Busines Committee Mail-B.C. Mbrs are not receiving some of their mail that comes through the Tribal Office. A solution is to be discussed at the next meeting.
6-ERC-The Employee Rep. Committee asked for permission to use the Pow-Wow grounds, tractor and trailer for the purpose of a hayride and Weiner Roast to take place on Sept. 30, 1981. Permission was granted with appropriate safeguards enforced.
7-Tribal Seal-The cost of the Tribal seal is $150.00. The question arose as to whether this price included the original mold and would the Tribe obtain the original. To be looked into.
Meeting adjourned.
BC.BCM.Oct.21.1981:
Meeting called to order, roll call.
1-Minutes of Oct. 07, 1981 were read and corrections were made. Motion to approve minutes with corrections, motion carried.
2-Minutes of October 14, 1981 were read, motion to approve minutes as read. Motion carried.
3-Ed Herndon-Present to discuss the distribution of Indian Judgement Funds and the Hearing Record. Notices of the Hearing of Record will be distributed by the Anadarko Area Office to all other Area Offices in the U.S. These notices will be posted in local bureaus, tribal offices and federal buildings throughout the nation. BIA Reps will be present at the Hearing. A Tribal Mbr. will read the Secretarial Plan and/or Resolution or both. A Bureau rep. will make comments and give a brief summary of the awards. General Council will make comments on the plan. If there are any changes there will be an amended Resolution which will be submitted to Congress. If Congress does not disapprove the plan it will be effective after 60 days. Tribal Mbrs. living on the effective date will be eligible for payment. There will be a 30 day or 60 day enrollment period. The enrollment period will be left to the discretion of the Tribe. A General Council meeting will be called after the Hearing of Record. Admin Guidelines for the Land Acquisition, Development and Maintenance Plan will be submitted to the General Council for approval. (3 pages saved with minutes)
4-Tribal Enrollment-A request was made for a cross reference check on enrolled mbrs of the Potawatomi, Sac and Fox and Shawnee. Matches would show dual enrollments. Tribal relinquishments and ordinances covering this were discussed.
5-Historical Society-To be placed on the agenda for next meeting.
6-Credit Card and Telephone Bill-Credit card usage was clarified and the importance of keeping calls to a minimum was discussed.
7-Industrical Track-A letter concerning exploration of a joint project from the City of Tecumseh was considered. A letter to be sent explaining that the B.C. is interested but cannot look into the project at this time.
8-BIA Budget Cuts FY82-(3 pages included with minutes) was reviewed. Cuts show that BIA will absorb a 24.8 percent cut while tribes will absorb a 75.2 percent cut. A meeting concerning these cuts will be held at the Cinderella Motel on Saturday, Oct. 31 at 9:30 a.m.
9-License Renewals-License for Potawatomi Industries and NAMATH were approved for renewal. Presiding over these industries will be the B.C.
10-Mirco-Film Systems-were discussed. Contract services may be the most economical way of microfilming.
11-Resolution 82-13-A Resolution pertaining to the enrollment of 18 persons for enrollment into the CBPT (1 page included with minutes).
12-Horace Mann School-Request to hold class on Pow-Wow Grounds was denied due to construction in that area.
13-HIP Applicants-3 applications were submitted for approval. 2 denied, and 1 no decision.
Meeting adjourned.
BC.BCM.Nov.4.1981:
Meeting called to order, roll call.
1-Minutes of Oct. 21, 1981 were read and corrections made. Motion to approve the minutes with these corrections, motion carried.
2-Historical Society-Discussion of the museum and Historical Society covered the following:
1-purchase of audio visual equipment,
2-rebuild displays,
3-change of locks and limit distribution of keys,
4-volunteers,
5-preservation of records,
6-placing museum on state calendar of events,
7-propose budge,
8-opening days and hours, 9-rejuvenate interest in museum and Historical Society. Mr. McCrerry will set a meeting date and draft a letter. He will send the letter and mailing list to be processed at the Tribal Office.
3-Pow-Wow Club-Mbrs were present to discuss the location for a permanent Pow-Wow grounds. The land north of Mission Hill Hospital is being considered. The availability of water, sewage, and electrical facilities was discussed. The distance between the hospital and Pow-Wow grounds site was taken into consideration. Potawatomi Week and the part of the Pow-Wow Club assumes in planning and events were discussed. The PWC will pick a celebrity and present the name to the B.C. Pow-Wow Club-A float will be entered in the Christmas parade this year, the flat bed trailer will be used for the float. The Fire Lodge will be the monthly meeting site for Pow-Wow Club. The B.C. asked the PWC to consider a joint purchase of chairs and tables to be placed permanently in the Fire Lodge. An audit report from the PWC Bingo was requested. No agreement was made on this request.
4-Finance Report-Doris Halbert was present to review reports to 9-30-81. The Tribal Gallery statement showed a loss. This was not an accurate picture as inventory was not determined. The museum budget showed a deficit of $312.82. The original budget and purchase orders will be checked.
5-Computer Systems-Jim Blakely and Lamar Horton demonstrated the desk model 950 CRT. Motion that Jim Tacker and John Schoemann establish an agreement to purchase the computer from Oklahoma Business Machines. Motion carried.
6-Health Aids and Educational Program-A Resolution to amend the plan will be drafted and presented during the General Council meeting scheduled for Dec. 5, 1981. The amendment will propose that funds be used on an as needed basis with no percentages set for each individual program.
7-Hearing of Record-Grace Burns or Frank Wano will do the Invocation. Jim Tacker will read the plan. B.C. will call a General Council meeting at 3 p.m. to discuss items pertaining to General Council.
8-Bank Loan Negotiations-A 90 day loan agreement with Federal National Bank to pay for sand, gravel and equipment will be negotiated. Motion to authorize Bill Burch to negotiate and sign a loan agreement with Federal National Bank of Shawnee for $30,000.00. Motion carried.
9-REsolution-A Resolution notifying the Bureau of Indian Affairs of the CBP's recommendations for CFR 25 Court Judge. Recommendations were given. Motion to approve the resolution. Motion carried.
10-Golf Course Membership-John Schoemann asked the B.C. for approval to sell lifetime mbrshps to the golf course. A General Council resolution will be drafted.
Meeting adjourned.
BC.BCM.Nov.18.1981:
Meeting called to order, roll call.
1-Oil and Gas Leasing-Larry Scrivner from the Bureau of Indian Affairs, Shawnee Agency, was present to discuss rental rates and regulations under leasing. A Resolution will be drafted to request advertisement of land bids for oil and gas leasing.
2-Minutes-Minutes from Nov. 4, 1981 were read and corrections were made.
3-Financial Statements-The Head start Audit and PAF report were taken for review.
4-HIP Applicant-The application from Liz Finley was reviewed. Motion to approve the application, consider it an emergency, and place at the top of the HIP list. Motion carried.
5-C.T.G.P.-A letter concerning the Tribes eligibility for the Consolidated Tribal Government Program was read. The CBPT is the only Tribe in Anadarko Area eligible for the funding due to it's level I ranking of the financial accounting system. A letter is to be drafted to Accounting personnel for the fine job they are doing.
6-Robin Herrod-Tribal Mbr Robin Herrod, a Senior at Okemah High School, wrote to ask for financial assistance with her band trip to Europe. There are no funds available for this type of assistance. A letter is to be written congratulating Robin and an article will be placed in the Hownikan.
7-Pictures-Regina will select pictures taken during Potawatomi Week.
8-Sherri Randell-The B.C. will meet with Sherri at the next scheduled meeting to express her concerns, as a tribal Mbr, for the Day Care Center.
9-Safety Film-Bill Burch will show a safety film scheduled for Nov. 23, 1981 at 10:00 a.m. Tribal employees are to attend.
10-Other-Discussion was held on billing the PWC and raising rates for costs, accrued during Tuesday night Bingo.
Meeting adjourned.
BC.BCM.Dec.16.1981:
Meeting called to order, roll call.
1-Minutes of Dec. 2, 1981 were read and corrections were made. Motion to approve the minutes with the corrections. Motion carried.
2-Pow-Wow Club-A letter was sent to Mr. Hunter, president of the PWC, requesting that the PWC present their accounting records for Bingo nights as of this date. The Treasurer stated at the meeting that she could not present these records, but if we wanted any information concerning Bingo, we should contact Wanita Clifford as she keeps all records of Bingo. The Pow-Wow Club will meet Friday night, Dec. 18, 1981. The B.C. asked that a copy of their records be presented to them at the Jan. 6, 1982 meeting.
3-Scholarship Committee-Homer Reese a Business Rep on the Committee from Farmers and Merchants Bank is to be replaced. Rebecca Cryer is to be contacted as a replacement.
4-Historical Society-The Historical Society is to present a budget to the B.C. Once a budge is submitted then the amount of money to be funneled in from Bingo can be decided. The Historical Society will meet on the tenth of Jan. The activities funds are maintaining the salaries of employees. All tribal business is coming from this account. This only leaves about $1,000.00 a month.
5-Resolution 82-21-A Resolution to commit tribal resources to maintain, insure, and operate the tribally owned, public daily fee, eighteen hole golf course located upon the tribal trust property was approved. Motion to accept the Resolution, motion carried.
6-Resolution 82-22- A Resolution to commit tribal resources to maintain that portion of Squirrel Creek improved by the FY82 Community Development Block Grant which crosses tribal trust property was approved. Motion to accept the resolution. Motion carried.
7-Other Business-Checks from General Account were reviewed.
8-A billing for an airline ticket is to be sent to Mr. McQuerry.
9-Expense receipts are to be turned in from Tinley Park trip.
10-B.C. telephone bills are too high. The account cannot handle the excessive amounts. Motion made to limit individual B.C. mbrs phone bills to $50.00 per billing and any amount in excel of $50.00 will be paid by the responsible party. Motion carried. The billings will be audited each month by the B.C.
11-Motion to change the locks on the museum. Motion carried. 12-Motion to present a key to the museum to Harold McQuerry for personal use only. Motion carried.
Meeting adjourned.
Special Business Committee Meeting Minutes:
BC.SBCM.Aug.12.1981:
Meeting called to order, roll call.
1-Special Meeting held in order to discuss some problems w/a part of the resolution 81-32 pertaining to the Land Acquisition, Development and Maintenance plan. Ms. McDaniel explained that in her discussion w/ Ms. Toda in Washington a request for additional information on the plan was made. This was 1-a description of the program 2-a statement as to how the program will benefit the tribe now and in the future 3-provisions that there will be guidelines developed and presented for approval of the General Council. She stated that his information could be sent in as an amendment to Resolution 81-32 or in a separate resolution. The Mbrs of the B.C. told Ms. McDaniel that Ms. Toda had led them to believe hat there was nothing wrong with the plan as it was on the resolution and that it would be acceptable if approved by the General Council and proper action had been taken to make public notice that the resolution would be voted on at General Council and that the discussion of the plan be in detail and recorded in the minutes.
2-It was the discretion of the B.C. to draft a letter to Joe Walker explaining the description of the plan, stating how the tribe will benefit from it and provisions that guidelines will be developed. This letter was drafted, typed and signed by the B.C and presented to Joe Walker at this meeting (copy of letter included with minutes).
3-A Resolution to contract WIC for FY82 was approved. 4-A letter accepting the resignation of Christine Gifford, Secretary-Treasurer was signed by mbrs of the B.C. 5-A Certificate was signed by the B.C. to be presented to Employee of the month for July, who was Kaye Rouse.
Meeting adjourned.
BC.SBCM.Oct.14.1981:
Meeting called to order, roll call.
1-Discussion was held on the proposal secretarial plan for the use of certain funds awarded by the Indian Claims Commission. Resolution 82-12 was approved to adopt the secretarial plan.
2-The Committee reviewed the Pow-Wow grounds. A meeting was set for October 21 to discuss further.
Meeting adjourned.