1983 Business Committee Meeting Minutes
Date1983
ClassificationsArchive
Object numberBC.BCM.1983
Description1983 Business Committee Meeting MinutesJanuary 10 - Business Committee Meeting
January 24 - Business Committee Meeting
January 31 - Business Committee Meeting
February 14 - Business Committee Meeting
February 19 - Special General Council Meeting
February 28 - Business Committee Meeting
March 28 - Business Committee Meeting
April 11 - Business Committee Meeting
April 25 - Business Committee Meeting
May 9 - Business Committee Meeting
May 23 - Business Committee Meeting
June 1 - Special Business Committee Meeting
June 6 - Business Committee Meeting
June 20 - Special Business Committee Meeting
June 28 - Special Business Committee Meeting
July 7 - Special Business Committee Meeting
July 11 - Business Committee Meeting
July 19 - Business Committee Meeting
August 1 - Business Committee Meeting
August 8 - Business Committee Meeting
August 8 - Executive Business Committee Meeting
August 22 - Business Committee Meeting
August 24 - Telephonic Business Committee Meeting
September 12 - Business Committee Meeting
September 26 - Business Committee Meeting
October 17 - Business Committee Meeting
October 19 - Special General Council Meeting
October 24 - Business Committee Meeting
November 14 - Business Committee Meeting
November 28 - Business Committee Meeting
December 5 - Special Business Committee Meeting
December 7 - Special Business Committee Meeting
December 19 - Business Committee Meeting
Collections
Finding AidRegular Business Committee Meeting Minutes:
BC.BCM.Jan.10.1983:
Meeting called to order, roll call.
1-Grace Burns thanked the B.C. for inviting her to attend the Bremen Historical Society Annual Banquet that was held in Chicago.
2-Thelma Bateman opened the B.C. meeting with a prayer.
3-Minutes of Dec. 13, 1982 were read and corrections were made. Motion to accept the minutes as corrected. Motion carried.
4-Thelma Bateman suggested that the opening prayer at each meeting be made part of the minutes.
5-Approval for Proposal for Museum-Discussion was held to approve the proposal and John Schoemann expressed his desire that the four letters from his relatives be deleted from the proposal and be replaced with letters from four other young tribal mbrs. However, the Resolution had already been approved by the B.C. and no action was taken upon his wishes. The four people who wrote the letters will not be hired when the proposal is funded. Motion to approve the Proposal for Museum. Motion carried. Executive session-B.C. moved into executive session, regular session called back.
6-Bingo Building: Motion to accept building plans. Motion carried.
7-Investigator: Motion to remove Bill Peltier as Investigator of the Potawatomi Tribe. Bill Burch, the Chairman voted in favor to keep Bill Peltier as Investigator of the Potawatomi Tribe, making it 3-2 in favor. Motion carried.
8-Historical Society: Mel Maritt announced that the Historical Society is in agreement to the following:
1.Acquire acid free storage bins, files, etc.
2.Audio Visual-less than $3,000. via Tom Pecore.
3.OK on Artifacts from Indiana
4.Remove North-South walls per John Schoemann, Mel Maritt discussion
5.Rolls area, OK as discussed with John Schoemann
6.Stick to $5,000 Dr. Hogg Study
7.March 13, 1983 Historical Program: Slide presentation by Mr. and Mrs. Ray Hudak on one of the finest private art collections in the State.
Meeting adjourned.
BC.BCM.Jan.31.1983:
Meeting called to order, roll call.
1-Contract-Dwayne Hughes: Discussion was held regarding an Employment Contract, a copy of which was presented to each B.C. Mbr with Dwayne Hughes. Motion to accept the Employment Contract as corrected. Motion carried as follows: $1,000.00 per month in retainment based upon 48 hours per month. Should additional time be required and authorized by the Tribe, such additional time shall be charged at a rate of $20.00 per hour worked by Mr. Hughes. Mr. Hughes will administer the Tribe's Consolidated Tribal Government Program for fiscal year 1983, including required reports pursuant thereto. Prepare the Tribe's Administration for Native Americans grant proposal for fiscal year 1983. Administer the Tribe's Community Development Block Grant (CDBG) for fiscal year 1982. All other specific duties as set out in the Contract.
2-Contract-Mike Kimmel: Mike Kimmel attended the B.C. meeting to discuss the Employment Management COntract with FireLake Golf Course. Motion to increase Mike Kimmel's salary to $32,000.00 per year for 12 months. All other benefits as set forth in Tribal personnel policy pertaining to the Golf Course. Mr. Kimmel shall receive 2 1/2 % of the gross profits from the golf course commencing date on availability of funds. Motion carried.
3-Other:Anna Hudson and Jacque Farley attended the B.C. meeting and expressed their thoughts and ideas regarding experience and training of Rosalie Grothaus, a candidate for the position of Community Development Program Coordinator.
Meeting adjourned.
BC.BCM.Feb.28.1983:
Meeting called to order, roll call.
1-Thelma Bateman opened the B.C. meeting with a prayer.
2-Meeting: Thelma Bateman requested to the B.C. Mbrs that she should like to attend the week session to be held in March in Brigham City, Utah. Executive Session: Motion to move into Executive Session. Motion carried. Regular session called back.
3-Minutes: Motion to accept the minutes of January 24, 1983 and January 31, 1983. Motion carried. Thelma will sign all original minutes after they have been approved by the B.C.
4-Resolution-Health Board Meeting: Motion to approve a Resolution authorizing the support and participation of the CBPIoO in the activities of the Central Oklahoma Tribal Health Foundation, Inc. John Schoemann is authorized by the B.C. to act on behalf of the CBPIoO, as a Board Trustee and Jacque Farley as an alternative Board Trustee. Motion carried. The Chairman, Bill Burch moved that Thelma Bateman attend these meetings at any time.
5-Canada Trip-Sheila Hall: Sheila Hall gave the B.C. a report on her trip to Canada.
6-Commodity Food Program: John Schoemann reported to the B.C. Mbrs that the Department of Agriculture has stated that the Tribe is eligible for this program.
7-Kenneth Peltier, SR-Housing Resolution: Kenneth Peltier, Sr., attended the meeting and requested to the B.C. Mbrs to remove his name from Resolution #83-30. This resolution approved his home to be rehabilitated.
8-Tribal Newspaper: B.C. Mbrs discussed having a Newsletter vs. Newspaper.
9-Museum: Motion to send a check in the amount of $1,325.00 to purchase Artifacts display for the Museum. Motion carried. Motion to order audio visual equipment in the amount of $5,515.00 for the Museum. Motion carried.
10-Resolution-Amend Article II of the Constitution & By-Laws: Motion to approve a Resolution to amend Article II of the Constitution and By-Laws to include that any person convicted of a felony will not be qualified to hold any elected office. Motion carried.
11-Other:Motion that the Tribe make the expenditures to hire a private investigator, other than Bill Peltier, to investigate some of our past reports and see if we have grounds for legal action against people in the past who have exercised our programs. Specifically, in this motion, to investigate the Potawatomi stone works and other related items, motion carried.
Meeting adjourned.
BC.BCM.April.11.1983:
Meeting called to order, roll call.
1-Minutes of March 28, 1983 were read. Motion to accept the minutes as read, motion carried.
2-Woody Crumbo: Mr. Crumbo attended the meeting and discussed with the Mbrs of the B.C. a Gold Mine in New Mexico. He presented a survey of this property for the mbrs to review and discuss.
3-Museum: Motion to order display cases for the Museum. Motion carried. Motion to display in the Museum Bill Peltier's Badge and record to be recognized as the CBPIoO first Chief of Police. Motion carried.
4-Gift Shop: Motion to submit a proposal to the Seminole Nation to manage their Gift Shop and Smoke Shop on a percentage basis. Motion carried.
5-Public Relations: Discussion was held regarding the hiring of a Public Relations employee. The Business Committee Mbrs requested that John Schoemann pursue the issue.
6-Pow-Wow: Bill Burch, Chairman, reported to the B.C. Mbrs that Sammy White is in the process of setting up the head staff for the Pow-Wow. Two new officers have been elected to the Pow-Wow Committee.
7-Five Tribes Meeting: Bill Burch, Chairman, read a letter to the B.C. Mbrs regarding the Five Tribe Health Foundation meeting to be held April 15, 1983 at the Federal National Bank in Shawnee.
8-Ordinance-Foster Care: Motion to approve an Ordinance governing the issuance of Tribal licenses for Foster Care of Potawatomi Children. Motion carried.
9-Other: Motion to give a written easement that is needed for a 20 foot access for water and sewer line on the 10 acre lease project to Enterprise Management, Inc. Motion carried.
10-Thelma Bateman presented a film regarding the trip to Chicago that was attended by Mbrs of the B.C. B.C. mbrs moved into Executive session.
Regular Meeting adjourned.
BC.BCM.April.25.1983:
Meeting called to order, roll call.
1-Minutes of April 11, 1983 were read and corrections were made. Motion to accept minutes as corrected. Motion carried.
2-Thelma Bateman requested to B.C. Mbrs that Cathy Dean initial the minutes of each meeting for recognition purposes.
3-Pow-Wow: Discussed the agenda for the upcoming Pow-Wow with the B.C. Mbrs, activities were outlined and which Committee Mbr would be present.
4-Swap Meet: Different topics were discussed in regard to the Swap Meet grounds.
5-Housing: Jerry Fox held a discussion with the mbrs of the B.C. regarding different inspections he had completed on homes that need to be rehabilitated. Mr. Fox is to bring a list of homes to be rehabilitated to the next meeting.
6-Public Relations Director: Interviews with Denise Osborne and Diana Bush were held with the B.C. Mbrs. Vote in Mrs. Osbornes favor and was hired as Public Relations Director. Her salary was set at $400.00 per week.
7-Other: Executive sessions called. Regular session called back to order. Motion to approve a Resolution requesting that an indirect cost plan be continued for the maintenance and operation of the CBPIoO Programs. Motion carried.
8-Mike Kimmel attended the meeting and discussed the B.C. Mbrs regarding the hiring of some employees for the Pro Shop.
Meeting adjourned.
BC.BCM.May.9.1983:
Meeting called to order, roll call.
1-Minutes of April 25, 1983 were read. Motion to accept the minutes. Motion carried.
2-HUD Priority List-Jerry Fox: Motion to start accepting bids on the priority list of homes to be rehabilitated that was presented by Jerry Fox and waive the limit at this time on the two homes that exceeded the construction amount. Motion carried.
3-Terry Peltier-Construction Company: Motion to accept the proposal regarding the Tribe having its own construction company which was presented by Terry Peltier. Motion carried. He discussed with the B.C. Mbrs regarding the renting of the CETA building. It was the consensus of the B.C. Mbrs to take it into consideration.
4-Johnny Jones-Swap Meet: Discussion was held with Johnny Jones regarding the Swap Meet grounds. It was the consensus of the B.C. Mbrs that trailers can park there at $10.00 per week plus regular fee for weekends. Mr. Jones read a letter requesting 4 spaces for one month to be rented at $100.00 per trailer, per month, plus additional cost for each trailer on the weekends. It was the consensus of the B.C. Mbrs to make this available to him as long as the trailers are decent and presentable and inform the individuals that the Tribe is not responsible for any break ins during that time it is parked on the grounds.
5-Bingo Building-Tom Anglin: Motion that a waiver be granted to Enterprise Management at this time for the installation of a sprinkler system in the new Bingo Building. Also, a review be conducted two years after approval of the Building for a sprinkler system. Motion carried. Tom Anglin asked B.C. Mbrs if John Schoemann could help oversee the building while under construction.
6-Financial Statements-Doris Halbert: Discussion was held with Ms. Halbert regarding Financial Statements.
7-Election Committee- BIA: List of 12 persons interested in serving on the election committee.
8-Tribal Newspaper-Bingo Story: Mary Lynn Hillemeyer read to the B.C. Mbrs a article for the newspaper relating to Bingo. Executive Session was called.
Regular session adjourned.
BC.BCM.May.23.1983:
Meeting called to order, roll call.
1-Minutes of May 9, 1983 were read and corrections were made. Motion to accept the minutes as corrected. Motion carried.
2-Museum Culture Development: Mr. Tom Pecore presented a program outline to each Mbr of the B.C. regarding a documentary. The program would provide biographical information about individuals and their families, as well as insight into personal opinions of the Indian way of life. The objective is to produce any oral history series as outlined in the grant that was awarded to the Tribe in the amount of $38,320.64 which was presented to B.C. mbrs by Rosalie Grothaus. The program will employee ten students, program coordinator, project director and consultants. Rosalie Grothaus, Mary Lynn Hillemeyer, Thelma Bateman, Denise Osborne, Tom Pecore and Bud Maritt were asked to go to Norman on May 27th to be on the Norman Cable TV Show. It was the consensus of the BC mbrs to purchase a video cabinet for the Museum.
3-ANA Proposal-Rosalie Grothaus: The ANA proposal was not finished at the time of the meeting and will be presented at a later date.
4-Denise Osborne-Public Relations Director: Ms. Osborne brought the B.C. mbrs up to date on the Pow-Wow. All the celebrities and dignitaries have been invited. Posters have been sent out, and fliers for bowling have been sent. On the 6th of June someone from the B.C. was asked by Ms. Osborne to be at the City Hall to receive a Proclamation for Potawatomi Week. It was the consensus of the B.C. Mbrs for the Tribe to have its own radio show.
5- Governor Nigh has declared June 25th as Jim Thorpe Appreciation Day.
6-General Council Elections: It was the consensus of the B.C. Mbrs to hold a meeting on June 1st at 7:00 p.m. with a Mbr from the County Election Board to help set up the upcoming general council elections.
7-HUD-Jerry Fox: Motion to accept the bid from the Potawatomi Construction Company, which was presented to each B.C. Mbr by Mr. Fox, on the 19 homes to be rehabilitated. Motion carried.
8-Swap Meet: Discussion was held with B.C. Mbrs to have Johnny Jones issue tickets to all vendors at the gate. B.C. Mbrs asked Mr. Schoemann to talk with Mr. Jones regarding keeping the Swap Meet grounds closed when it is wet enough to make ruts and other related matters that were discussed with Mr. Jones in the meeting that was held May 9th.
9-Golf Course: It was the consensus of the B.C. Mbrs that Tribal employees will not be given a discount pertaining to golf course fees. The employees that work on the Golf Course will be the only ones that can play at no charge.
Motion for meeting be adjourned. Motion carried.
BC.BCM.June.6.1983:
Meeting called to order, roll call.
1-Minutes of May 23, 1983 were read, motion to accept minutes. Motion carried.
2-Minutes of June 1, 1983 were read and corrections made. Motion to accept minutes as corrected, motion carried.
3-Darrell Patterson: Mr. Patterson submitted his name to the Secretary-Treasurer, Thelma Bateman, to be a candidate for Councilperson for the upcoming election.
4-General Council Elections: Jacque Farley presented to each B.C. Mbr a rough draft of the General Council voting procedures. The following topics were discussed with corrections made: Order of Voting, Processing Voters, Time Limit, Instruction for Counters, Procedures for Counting, Diagram of Counters, Stringing the Ballots, Copy of Voting Ballot, Copy of Official Tally Sheet. A final corrected copy will be presented to the B.C.
5-Denis Osborne: It was the consensus of the B.C. mbrs to provide lodging for Ms. Osborne, Public Relations Director, during Pow-Wow weekend.
6-Agenda For General Council: following rough draft outline for the General Council agenda: Report on Per Capita payment, Golf Course, Swap Meet and Pow-Wow grounds, Bingo, Gift Shop, Museum, BIA Audit-Joe Walker, Scholarships and Health Aids Report, General Elections. The above agenda will be finalized at the next meeting. The Vice-Chairman will chair the General Council meeting when the elections open.
7-Mileage-Thelma Bateman: Motion to pay Thelma Bateman, Secretary-Treasurer, $25.00 per week for mileage. Motion carried.
8-Pow-Wow: Mary Lynn Hillemeyer requested to the B.C. to have a George Winters booth set up at the upcoming Pow-Wow.
9-Other:Thelma Bateman read a thank you card to the B.C. from Regina Flood for the floral arrangement they have her for her baby shower (copy of card saved). Next meeting will be held on June 15, 1983.
Meeting adjourned.
BC.BCM.July.11.1983:
Meeting called to order, roll call.
1-Minutes to be approved later. Minutes still to be approved are from June 20, 1983-June 28, 1983.
2-BIA Superintendent Mr. Joe Walker made the announcement about the per capita payment. He also told us that we're going to have a lot of work finding addresses for more than 1,000 Tribal Members.
3-Motion that the Secretary, Thelma Bateman's signature be a fixed signature. In the event of an emergency, having signature card indicating Robert Leon Bruno on hand leaving contingency on file here in case its needed. Motion carried.
4-The Historical-Museum Committee: The Committee was chosen with the 7th Mbr to be elected to serve on that committee. Motion to accept the suggestions, motion carried.
5-Tom Pecore asked to speak. Mr. Bruno asked him to wait since our agenda was so long. He said that this concerned the Commission. Tom was allowed to speak-he continued into newspaper articles then on a Petition. All was out of order conduct on his part. The Commission Committee had no part in his action for the record. Mr. Barrett asked Mr. Pecore if he was going to get waivers from parties involved here on violation of the privacy act, if you're going to air personnel grievances in the middle of a committee meeting you're going to have to get waivers from the parties involved, for violation of the privacy act. Mr. Barrett assumed he was going to do that. Mr. Bruno asked Mr. Pecore to meet with him personally some afternoon soon. Mr. Pecore consented.
6-JOM Resolution: CTSA-1979 funds-The B.C. passed Resolution acknowledging existing JOM Parent Commission as responsible for FY79 funds for CTSA Head Start Contract assumed from the CBPTribe.
7-Mr. Bruno clarified his voting and that he intended to vote as Chairman, as chairmen have in the past, even if a ballot vote is needed then we will vote this way. The Committee moved to Executive Session.
8-The Thorpe family mileage: Motion made, motion carried.
9-Scholarship Committee list of names, motion to accept the Committee, motion carried.
10-Prosthesis Committee: 4 persons named, motion to accept the Committee as stood, motion carried.
11-Construction Co.-On a percentage, they might draw down as they work on jobs. Motion that the Construction Co. be allowed to draw down on their contract as the work progresses. Motion carried.
12-COncession Contract with Bingo: Barbara Tate was named to manage the concession stand, that all employees sign W-4 forms. Contract was cancelled with Mrs. Lavon Peltier and she was paid $1,000.00 for her supplies, inventory and Balance of Contract. Retail Profit-Contract was not approved by the B.C. in any minutes of 82-83 for Lavon Peltier. They did have a contract signed by John Schoemann. Bookkeepers said that contract was not dated, so it could have gone on indefinitely but since there was no action by B.C. minutes then it was invalid anyway. The only contract for Concession authorized by the B.C. was with Jo Marcus. Cancelling the contract was agreeable with Mr. Peltier at the time, receipted with Mr. Peltier's signature. Mr. Barrett asked for--Resolution approving or disapproving Mr. Barrett's action. Tabled action.
13-WIC-Report made on Liz Brady's program-Savings of $11,000.00 by doing computerization-Program grown from 875 to over 1100 participants. She has reduced her man power requirements by one person and upgraded her existing help.
14-HUD: Cost $2,000.00 to remove flood prone area, although 1 foot of sand may have to be filled in. The convenience store being pulled out of contract so we might start construction.
15-Golf Course: Open daily-$2,000.00 1st day gross-A Resolution should be passed on to Mike Kimmel for his work at the Golf Course lauding for his efforts. 2 notes at the bank has been talked about. New Machine or mower needed for cutting Fairway. Motion to buy the mover that Mike had borrowed. Motion carried. Motion to send Resolution to show appreciation for Mike Kimmel. Motion carried. Mike had requested floor safe for Pro Shop. Mel offered a safe at a cost of $150.00 for money and change kept at Golf Course.
16-Bingo: Cash register must be placed in Concession stand. Polygraph tests should be requested of all employees who handle cash. Motion that the cash register be used in all enterprises except Swap Meet motion carried.
17-Letter: The Secretary was given a letter from John Schoemann to be read at the BCM.
18-Motion:Motion that we raise Mr. Alexander's wages so that after all withholding he would receive $75.00 and the motion was carried.
19-Announcemnet was made by Wanita Clifford about Kateri Tekakwitha.
20-Motoin that the Pow-Wow Grounds be used for celebration of Kateri's Feast Day with no charges to the Potawatomi Inter-Tribal Pow-Wow Club. Motion carried. Arrangements have also been made for Security for the Mini Pow-Wow.
Meeting adjourned in Executive Meeting.
Corrections July 11-1983: 1-J.O.M. Resolution-Before we release the funds, the Bureau's contracting officer will give us the necessary papers to transfer these 79 funds so that their steering committee can continue with these funds. Motion for the Resolution, motion carried.
2-Golf Course-After $2,000 gross (add) the first day)
3-Motion:About Pow-wow grounds-spell Pottawatomie Inter-Tribal Pow-Wow Club.
4-Add line for Signature of Chairman.
BC.BCM.July.19.1983 1:
1.Motion made to rescind the action of the previous meeting July 11, 1983 appointing members of the Potawatomi Tribe Archives Commission. Reason for this action was the obvious abuse of privileges by the two appointed mbrs of the Commission. It was further moved to appoint the following names to the new Potawatomi Tribe Archives Commission: Beverly Hughes and Priscilla Sherrard. The transmission of business by this Commission and its mbrshp shall be and remain a matter of the direct concern and good will of the B.C. as the duly elected representatives of the G.C. Furthermore, actions taken by this commission shall be subject to the review of the B.C. in all areas relating to hiring, finance and grant administrations. Motion carried.
2-2nd page is "Tribal Personnel Policies Amendment. An Amendment to Tribal Personnel Policies, Grievance Procedure Step 4, Addition of Item 7, regarding Termination, hiring, or discipline of Tribal Admin.
3-Motion made to implement maintenance of financial records on computer (after study) in going to regular accrual. Motion carried.
4-Motion to allow John Barrett to make needed changes in the Organizational Chart. Motion carried.
5-Motion to rescind Resolution Pot #83-27A on advise of attorney Steve Parker. The Resolution was made up by 3 mbrs of the B.C. There are no minutes for the Resolution being presented. Voted in favor. Bob Lewis and Thelma Bateman knew nothing of the Resolution. It was signed by Bill Burch, Chairman; Mary Lynn Hillemeyer, Acting Secretary.
We are bing advised that these 3 who signed the Resolution to terminate the Lease agreement with John and Paula Schoemann for the Commodity Building for the following causes:
1.Violates Section 4-Code of conduct in the CBPToO Procurement Procedure.
2-There are no recourse of B.C. meeting. Motion and resolution carried.
6-Motion to bring action to recover $11,000.00 for air conditioner-the check for which was signed by Billy Burch and Mel Maritt. Motion carried.
7-Motion that there be a "wages and salary review" and also changes be made in the Personnel Policy. This being done by the Personnel Dept. with assistance from the Admin, Admin Assistant, the Directors of Programs and the Accounting Manager. Motion carried.
8-Motion that all certified records and papers shall be filed in the office of the Superintendent of the Shawnee Indian Agency and they should only be opened to inspection by Tribal Mbrs in the presence of the Secretary-Treasurer. Motion carried.
9-After a review of applicants, motion to hire Barbara Tate for the position of Activities Director, over Bingo, and the concessions. Motion carried.
10-After a review of all applicants, motion that the B.C. hire John Barrett as Tribal Admin. After discussion, it was the consensus of the B.C. that Mr. Barrett's salary by $32,000.00. The use of the Van to be used as by previous admin was also the consensus of the committee. Motion carried. 11-Motion that the B.C. accept the resignation of Barbara Tate from the Grievance Committee dated July 6, 1983. Motion carried.
12-Motion that Kenneth Peltier be elected to fill the vacancy on the Grievance Committee, motion carried.
13-Hearing:(John Schoemann) Due to lack of precedence-discharge of the Tribal Admin-it was the consensus among the B.C. that John Schoemann be advised of an appeal hearing on his dismissal, per his request in a letter dated July 11, 1983. This letter will state the condition of this hearing as defined in an amendment to Personnel Policy adopted this date July 19, 1983.
14-Motion to rescind Resolution Pot 83-47 though Resolution Pot #84-4 eliminating all legal action against the Pottawatomi Inter-Tribal Pow-Wow Club. Motion carried.
15-It was the consensus of the B.C. mbrs present that a Resolution be sent to the Federal National Bank. The resolution stating that there be signatures of the Secretary's on all checks; also, that Robert Leon Bruno and Thelma Wano Bateman will act as agents for the C.B. Potawatomi Tribe so long as they hold the elected offices of Tribal Chairman and Secretary-Treasurer respectively.
16-Motion that materials that had belonged to the Head Start Program be furnished to that same Program at a different location. The Tribe is to be given a recorded inventory of said property. Motion carried.
17-Motion that the B.C. approve the Resolution for grounds maintenance and Solar Panel Cleaning Services at the Carl Albert Hospital to the Chickasaw Tribe. Motion carried.
18-It was the consensus of the B.C. mbrs present that Mr. Barrett would send a letter to Jerry Lewis concerning his working with Mr. Fischgrund of St. Joseph County Park and Recreation Project.
19-Motion that the CBPT present John Schoemann with a #1099 form. Motion carried.
20-It was the consensus of the B.C. mbrs present that Mr. Barrett, Tribal Admin be given the authority to make determination as to whether actions of previous administrations be made public. No further business.
Meeting adjourned.
BC.BCM.July.19.1983 2:
Meeting called to order in the meeting room at Federal National Bank following a luncheon there. Roll call. All mbrs were notified of the meeting by telephone except Bill Burch who had gone to Hawaii July 18,1983. Mr. Maritt could not attend meeting unless he was needed to constitute a quorum. 1-Motion that it made formal and as traditional that the Chairman does vote and that at the time of his election, he resumes order of business. Motion carried.
BC.BCM.Aug.1.1983:
Regular Meeting Business Committee called to order, roll call.
1-Minute for the July 11, 1983 were read. Corrections and additions were made. Motion made that the minutes be approved with the added corrections and additions, motion carried.
2-Mel Maritt stated the fact that he was called at 11:00 p.m. for a next day meeting. He wanted a motion to the effect that Committeeman be given 48 hours notice before any special meeting unless all are in agreement for the meeting. No actual motion was made. Agreed as much notice as possible would be more convenient.
3-Minutes of July 19th were read. Clarification of the minutes concerning Bingo and the Concession by saying neither was owned by the Director but were the sole ownership of the Tribe. Mel Maritt questioned what Barbara Tate and John Barret's salary were set at, also wanted to know for the record who gave Mr. Barrett the right to set Ms. Tate's salary. Thelma stated, for the record, that the B.C. had given Mr. Barrett that right and that Ms. Tate's salary was $12.25 per hour for a maximum of 40 hour per week pay. Motion to accept minutes and the motion carried.
4-At this time in the meeting Tom Pecore was asked by Mr. Bruno to not interrupt with his comments. Mr. Bruno stated at the beginning of the meeting that no persons from the audience would be recognized due tot he fact that the agenda was so lengthy unless time at the end of the meeting allowed. Mr. Pecore ignored the request and became unruly. The Tribal police and BIA police were called to remove Mr. Pecore. Motion to adjourn the meeting temporarily, motion carried. Meeting reconvened and it was requested of Thelma Bateman to convene meetings with a prayer which she read at this time.
5-Old Business: Frank Wano reception tabled. Thelma said the reception was in the Long Room Thursday afternoon at 1 p.m.
6-Finanical Reports: Doris Halbert handed out a financial report to all Committee Members. The report was discussed.
7-Historical Project (Indiana to Shawnee, OK)-Bob Fischgrund from Indiana contacted the Tribe concerning the plans to build a memorial park in Indiana and wanted the Tribe's help since the Tribe would be represented at the park. Determined that the main interest of the park would relate to the Potawatomi Indian and that a possible park could be developed in Shawnee as the end of the Trial of Death. Mr. Barrett requested permission to proceed with the joint venture since the bank was willing to cover some of the trip to Indiana's travel expense and since there were funds available for such a venture. Motion to allow Mr. Barrett to proceed with the plans and motion carried.
8-Resolution: (Kickapoo request for land purchase)- The Committee discussed the fact that the land in question was fee land and not trust land so it would only help the Tribe's public relations with the Kickapoo's and not hurt the tribe in any way. Motion to draw up a Resolution to the effect, motion carried.
9-Selection of Engineers and Architects: The Tribe has used Laundis Engineering in the past and Mr. Barrett said they could make a bid competitive even with two other bids. Motion to accept Laundis as the Engineer and Architect, motion carried.
10-Attorney Fee: Motion to pay the Attorney fees of Steve Parker totaling $1,500.00 and motion carried.
11-Grievance Hearing (John Schoemann): The Hearing was set for Friday Aug. 5. The B.C. discussed the fact that the Personnel Policy was not specific as to how a grievance was to be held when it involved a Tribal Admin. It was also discussed as to whether it would be a public hearing. Decided to be public.
12-Sac & Fox (Food Commodity Program): Tribe would get the food if the Sac & Fox would be responsible for the distribution. Mr. Barrett requested a letter to the Sac & Fox stating our cooperation of such an agreement. By consensus the Committee agreed to send such a letter of intent, but making no commitment until a return agreement was received.
13-Head Start: Letter was received from the Absentee Shawnee requesting permission to survey a water and sewer problem somewhere between their Head Start building and the Potawatomi side of the boundary. Motion to allow the survey of the problem. Motion carried.
14-Warehouse status: John Barrett called attention to the Procurement Procedures of 1979: 1.No Employee can enter into a contract that is a conflict of interest. John Barrett also stated that Mr. Schoemann entered into the agreement that was voted on in a SBCM that all Mbrs were not notified of and no minutes were taken. He also stated that it was told to the Tribe, by Mr. Schoemann that such a Mortgage could not be entered into by the tribe. Mr. Barrett stated that after checking into the correctness of this statement, the Federal National Bank in Shawnee issued a statement in writing saying this was entirely a wrong statement on Mr. Schoemann's part. The bank also stated that the finances of the Tribe were such that they could have borrowed the entire amount. Mr. Barrett obtained a statement from the original owner which stated the original cost of the property and found that Mr. Schoemann stood to personally gain $83,000 on the land purchase. Mr. Barrett also stated Mr. Marritt and Mr. Burch issued a $11,000.00 land purchase check for air-conditioning units without authorization. Steve Lewis, John Schoemann's attorney stated that Mr. Schoemann was now willing to sell the property and building for $135,000.00 which included Mr. Schoemann's personal costs. Mr. Barrett stated that he felt it was a moral obligation to the Tribe to cancel the lase and negotiate a fair price for the purchase of the land and building with a the bank as a loan holder. Mr. Barrett also discussed the purchase of Golf Clubs for John Schoemann with the funds being taken from Environmental Health. This was not justifiable costs and would have to be paid back. All were in agreement, but no action was taken. Mr. Barrett brought to the attention that the South Fence had been removed. The fence was constructed with CETA personnel's help and with Federal Program Funds. This was another conflict of interest and the funds would have to be paid back. Mr. Maritt asked a question regarding the warehouse. Motion made allowing John Barrett to make an offer for the Building and the Ground and the offer was not to exceed the price set by John Schoemann, $135,000.00. Motion carried. Mr. Barrett requested an action be taken concerning the fence. Motion that we fence the property and use that cost as the cost to be recovered from John Schoemann. The discussion continued. John Barrett stated that action to return the cost of the Golf Clubs should also be included in the price of the fence. Agreed, discussion ended.
15-Thelma Bateman stated that she is presenting a number of grievances to the Grievance Committee. She wanted it to be known for the record.
16-New Business-The Status of the Equity Health Contract. Funds were discussed. John Barrett proposed that the Tribe start a clinic at the Sacred Heart Church and that we use part of the additional 1983 funds in the South part of the county previously only slightly assisted. Motion that a Resolution stating the above details be adopted and motion passed.
17-Tribal Rolls-Regina Flood resigned leaving Opal Coachman in charge of Tribal Rolls. Motion made to assign Open to the position that position and to raise her salary from her present CETA salary to a salary over the 20% limit. That salary would be determined by John Barrett. Motion passed.
18-Per Capita Payment: BIA will lend assistance in completing the payment. The Senior Citizens will assist in stuffing envelopes. The G.C. must set-up budge and guidelines before monies can be drawn down. John Barrett will set up those guidelines. Mrs. Hughes and Mrs. McAlester are willing to help on the project.
19-HUD Funds: John Barrett requested permission to do a feasibility study regarding available funds to erect a Senior Citizen Housing Complex. Motion to allow John Barrett to do such a study. Motion carried.
20-Resolution: Motion to draw up a Resolution to draw down Scholarship and Health Aids monies in the amount of $90,000.00 Motion carried.
21-It was also decided to pay back the interest that was borrowed from the above monies. The monies had been placed into the General Account and would be paid back from the General Account.
Meeting adjourned.
BC.BCM.Sept.12.1983:
Meeting called to order, roll call.
1-Minutes were read by the Secretary, approval with corrections. Explanations. Motion to accept the minutes as changed. Motion carried.
2-Thelma Bateman asked Acting Chairman Mel Maritt if he was not going to vote. Maritt chose not to vote because of Parliamentary Procedure pamphlet from BIA stating that the Chairman does not vote. Bateman stated the fact, that Chairman Bill Burch had voted in 1982 until she and Maritt came on the B.C.
3-Old Business-Tribal Enrollment-Opal Coachman was present to discuss an application from a gentleman who came into her office and was going to appeal the letter from her stating that they were ineligible for enrollment. The applicant did not make an appearance. Acting Chairman Maritt asked if she had explained and give him a Constitution? She had, the B.C. agreed to abide by her decision until we hear from the gentleman. The B.C. was in agreement for giving a closed meeting to Enrollment for handling adoptions.
4-New Business-Maintenance Contract-Acting Chairman Maritt knew nothing about a Maintenance Contract. John Barrett, Admin, explained that the tribe had a family taking care of the Building. They have resigned. On Interim basis he had hired Josephine Janis and her family to clean the facilities. The Museum, smoke on Gift Shop, downstairs of same building, the Ship-She-Wano Bldg., bot floor of the FireLodge and wash the windows on a monthly basis for a sum of $10,000 yearly and the use of the Rock house when it's available.
5-In answer to Acting Chairman, Mel Maritt's wanting to know what it cost for a lawyer to write a letter to the Walters for vacating the Rock house; Mr. Barrett said that Mr. Walters, after resigning, brought him a contract signed by John Schoemann. There was no Tribal Authorization Resolution concerning the rock house. The contract allowed him 90 days of free rent and a 2 year option at $200 per month. Mr. Barrett did not feel that it was a valid contract and in that light that Mr. Walters no longer wanted to be employed by the Tribe. There are no minutes in B.C. records allowing this contract.
6-Mr. Barrett asked the B.C. for a Resolution allowing him to contract with the Janis' and within the contract to lease the Rock house plus $10,000. in turn for maintenance on all 3 tribal buildings. Motion made to pass the Resolution allowing the contract with the least agreement to the Janice'. Motion carried.
7-Computer Acquisition-Tom Knight in folder. Mr. Knight acquired for the tribe from Berg Warner Corp. a donation of 7 disc drive and a controller worth $272,000. The tribe gave them a letter stating our tax exempt status so they could charge it off as a contribution to a non-profit organization. When questioned about Tom Knights previous employment with the State of Ok and other references Mr. Barrett stated that he had personally interviewed Mr. Knight and had had him operate the Tribe Computer. Barrett stated that it was on this basis and on the qualifications of the other candidates that Mr. Knight was hired as the Director of Data Processing.
8-Vocational Training and Adult Education Contract- Mr. Barrett wanted permission from the B.C. to apply for a Vocational Training Grant and Contract to the Dept. of Education and the BIA. A Resolution was presented to the B.C. On the job training both in Computer Programming and Carpentry will be offered. Motion to accept Resolution. Motion carried.
9-Grant Application-Oral History Project-In conjunction with the South Bend Project we will be applying for a number of Grants that are available under Government and Foundation sources. Mr. Barrett wants permission to make out Grant Applications and supporting resolutions and submitting them to the B.C. in the future for submission. Motion to permit Mr. Barrett, Tribal Admin to do so. Motion carried.
10-Other-The Kickapoo on behalf of the other 5 tribes in this IHS Service Unit jurisdiction are going to file a lawsuit to restrict or enjoin the Indian Health Service Unit form spending the $537,000 in Equity Health Funds at the clinics and to make Equity Health Funds non-contractible to tribes. This would create a Carte Blanche situation for the clinic Director to determine Tribal needs. We volunteered to join in the suit by providing verbal support and sent telegrams to Senators Melchor, Yates Bird and Congressman Watkins on the committee in defense of the Equity Health Program, the telegram was read.
11-Landis Engineering: The B.C. approved hiring Mr. Landis previously. Clearance has been received to proceed on the Convenience Store.
12-Financial Statements: Mel Maritt asked for Financial Statements. Mr. Barrett stated that the auditors should be ready and have a statement at the next meeting. Mel Maritt then requested that all checks be reviewed by the B.C. He also stated that his had been done in the past. Mrs. Bateman responded that this had never been done in the past.
13-Mr. Maritt, Acting Chairman; brought some data for the B.C. to see after the meeting. He had copies of the results of the polygraph that was given on June 17, 1983. Mrs. Bateman knew nothing of the tests being done. No minutes have ever stated this action was approved by the B.C. These original reports are not in the Tribal Complex. John Schoemann has the originals.
14-A letter from Jackie Farley was given to Maritt. Determination has been made on her final check and it is correct.
15-A petition was handed to acting Chairman Maritt. A Special Counsel Meeting was requested for Tribal Chairman Leon Bruno to call same. Mr. Maritt handed it to Mr. Bruno. Mr. Maritt informed the B.C. that some of his family had received a petition or letter form Norman Kiker. Mr. Barrett assured tribal members that no one had had access to the Tribal Rolls.
16-A projection date of Per Capita payment may be February.
17-IHS is going to bill 3rd persons not just for Medicare but if you have private hospitalization Insurance they're going to try to back bill in orders to expand their funds and this was done without consultation of the tribes, just arbitrarily done. Mr. Maritt said that perhaps he would set a General Council Meeting and did so for Oct. 15, 1983. Steve Lewis asked and was given a copy of the sheet where the Tribal Chairman, Leon Bruno would set a meeting within 120 days of Aug.22, 1983. Mr. Barrett asked about a Feb. meeting, of Mel Meritt, where a Resolution was supposed to be passed to lease a purchase a warehouse and land. Mr. Maritt needed to look at his notes, was his answer. Barrett also asked him about the profit that Paula and John Schoemann would gain.
Meeting adjourned.
BC.BCM.Oct.17.1983:
Meeting called to order after touring the newly constructed building for Bingo. Roll call.
1.A Thank you note was read from Audrey-and Chris, family of Bill Nona. The Business Committee sent a personal monetary gift.
2-Minutes of Sept.26, 1983 were read and corrections made. Motion carried. 3-Old Business-Father Michael Rothler was introduced. He spoke of the Notre Dame-Baugo Creek Project and his having attended the meeting with the Delegation to Indians in September. Report to the added to these minutes at a later date.
3-Bingo-Caldwell and Wheeler-Chairman Bruno asked about the letter from B.I.A. concerning the Contract with Enterprise Management Corp, Inc. Mr. Barrett felt sure that he would have heard from the B.I.A. had the E.M.C. Inc. not satisfied them. The matter of concern had been the power of attorney on the Bond. A request was made for an extension in that the Enterprise Management Corp's Contractor could not see an opening date before Nov. 14, 1983. The late for opening in the contract now is Oct. 22, 1983. A Date of Nov. 5 was the Extension date. On Nov. 5, 1983 the Enterprise Management Corp., Inc. will pay $10,000 as a commencement date. Should they not be ready to operate Bingo on Nov. 5, 1983 the Tribe should be compensated for lost income at the rate of $1,000 per day, thereafter. A letter will be sent to the B.I.A. The Enterprise Management Corp., Inc. is in agreement of hiring Potawatomi personnel in all position that we can fill as their positions. There were no B.I.A. personnel now was the lawyer Steve Parker present for these negotiations between the Tribe and the Enterprise Managers. Mr. Barrett, Admin said that he would inform Mr. Paker of the meeting and arrangements.
4-Pottawatomi Intertribal Pow-Wow Club: Robert McKinney Chairman; Pete Vietenheimer, Vice Chairman; Naomi Baptiste, Treasurer and Kathleen Peltier Kiker, Secretary came to the B.C. with a request that they be allowed to represent the Tribe for the Annual Council Pow-Wow. It was the consensus of the B.C. that they do so. Motion that the Tribe reserve June 29, 30, and July 1 1983 for the Expo Center in case of emergency and send a check for the amount of $425. It was the consensus of the B.C. that 2 Pow-Wow Clubs, PIP and Potawatomi Pow-Wow Association get together and dissolve or resolve a pow-wow club.
5-Motion to send a monetary gift to Don Perrotte in the amount of $150.00. Don attended and offered a ceremony in the Baugo Creek Project on Sunday. Motion passed.
6-The B.C. feel responsible for the Winters Collection and the amount of money owed for the contract in so much as we need to look for responsible persons with the Collection. The balance of $7,000 is due.
7-Tribal Admin John Barrett is making a trip to Washington D.Sc. about Conglomerate project. Housing and to see about Museum Grants. Motion to allow the administrator to make the trip. Motion passed.
8-The B.C. agreed unanimously to have the Tribal Administrator endure the letter negatively on the Wanda Robinett Residence.
9-An Amendment would be made to the recent Resolution Pot# 84-7B to include attorney fees for the Administrator. Motion passed.
10-Minnis-The B.C. agreed that an authorizing Resolution for Mr. Minnis Co-Lawyer with Steve Parker, to defend the Administrator John Barrett, Leon Bruno, Thelma Bateman, and C.B. Hitt. Motion passed.
11-Motion that the I.H.S. Resolution for changing project officer. Holder to Mr. Cummins be done. Motion passed.
12-THe Tribe would give a donation in the amount of $50.00 to a Charles Martin for the use of a building for getting the Hownikan ready to mail. The B.C. agreed unanimously.
Meeting adjourned.
BC.BCM.Oct.24.1983:
Meeting called to order in the Conference Room of the Ship-She-Wano Learning Center. Roll call.
1-Minutes will be approved later since there are many persons to be heard on the agenda, Architect 'Skip' Landis was introduced first to discuss the plans for the Convenience Store. After lengthy discussion, motion that 10% of the monies be transferred rom the mobile home park to the Convenience Store so that it can be enlarged to 40x40 building. Motion carried.
2-Chairman Leon Bruno mad an informal Welcome to Hereditary Chief Franklin Wano.
3-Doris Halbert Financial Director gave the B.C. a Financial Report. Each program and Enterprise were gone through thoroughly of which has not been done since July 82', this being the time since Secretary-Treasurer was elected to the B.C. In her report Doris mentioned desire to have Revenue Sharing Account audited, since it has not been in a few year.
4-John Barrett, Admin gave a brief report on his Washington Trip. 202 monies for housing will not be available until after the first of the year. He also met with the President of the American Indian National Bank and spoke with a Mr. Jones about Bonds. John will be giving a written report in the next 30 days concerning the bonds and the tax free bill to Indian Tribes signed by President Reagan this year. He made contact with a person at the Smithsonian for '84 Funding for Museum. He thinks National Endowment for Humanities is possibility.
5-Rosalie Grothaus gave a report to the Committee about the Consolidated Tribal Grant Program for FY'84 in the amount of $317,793. The cut in funds of $60,198 being due to Congress' non-allocation. Her last item was a request by HUD for a person to be on a Housing Committee. Went into Executive Session.
6-Mr. Barrett informed the Committee that the Shawnee Tribe wants to tie onto our 8" water main. Tribal Admin is to make arrangements with the Shawnees ion exchange for this.
7-Resolution on Legal Fees. Pat Sulcer will use her pre-paid legal service if she is sued. 8-Motion to adopt Resolution for Legal Fees from tribe to include Administrator and other employees (authorized). Motion carried.
9-Discussion held on Bingo records, having been stored at the home of Jacque Farley. No decision was made about picking them up.
10-Chairman Leon Bruno informed the Committee about meeting with other Tribal Chairmen in the Area. They would like to extend these meetings to the B.C. Browning Pipestem will be the speaker at the first meeting.
11-The 30% set aside money needs to be discussed soon due to General Council that needs to be held in Nov.
12-John Barrett will get this week a list of all the lands that can be turned over to the tribes.
13-B.C. should start thinking about Christmas Party with employees.
14-Finly Park Trip at Bremen, Illinois was discussed. There will be a Thanksgiving Dinner and with other Potawatomi Bands. A German Duke is going to attend with some Indian Paintings. The B.C. felt that Dr. Francis Levier should attend. Press coverage was also felt needed.
15-Discussion was held on meeting once monthly then called special meetings.
Meeting adjourned.
BC.BCM.Nov.28.1983:
Meeting called to order, roll call.
1-Before having the minutes read Acting Chairman Doyle Owens wished to have Bill Batiste and Pete Vietenheimer explain a new Sportsman Club Program that have planned. This being a proposal Resolution "Advantages are not being taken of the opportunities that we have, example: when we go out quail hunting we don't get our basket full." about turkey he didn't know. The state operates a Bird Hatchery at Darlington, OK. An organized group can get baby quail or turkey and raise them to turn loose for hunters. Mr. Barrett volunteered to put Mr. Batistes Resolution into our standard Resolution form. Mr. Batiste did not wish to become the Game Warden of the Sportsman Club and gave good reason due to his wife's health when good, they reside in another state part time. Move that Pete Vietenheimer be the Game Warden and to also adopt this Resolution when in correct form. Motion carried.
2-Opal Coachman, Tribal Rolls Director requests a Special Meeting for finishing enrollment. It was decided to be held on Monday, Dec. 5.
3-Plans were looked at on the Convenience Store that came back to the office today. Mr. Owens wanted to know when we're going to break ground for this? Mr. Barrett said that the schedule would have to be revised and that the only thing we have to be well into the project in 6 months. No hot water was brought to our attention. A small hot water heater can be bought in the rest room.
4-Mr. Barrett brought to the attention of the B.C. his idea of giving the Gift Shop Director a raise since she is the lowest salaried Director. He wishes "to put her on an incentive program so that the more money she makes for us, the more money she makes. In setting a maximum on her salary so that she makes no more salary than any other director, pay her a 1% commission on sales-anything in excess of normal salary. She could put out in bonus, merit bonus' with the administrators approval to her staff". Motion to adopt this action. Motion carried. Mr. Barrett is going to bring to the B.C. an operations manual for the Gift Shop. Budget procedures on how to handle inventory, sales, etc. It is suggested that we leave the gift shop under the Museum Directors care when the smoke shop is moved to the convenience store.
5-Discussion on the 30% set aside money. It was suggested that the whole committee would get together and discuss it further by acting chairman Doyle Owens.
6-THe Previous Business Committee minutes were called to be read and corrections were made. Motion to accept the minutes with corrections, motion carried.
7-Administrator, John Barrett offered to finish the agenda in a hurry and acting Chairman Doyle Owens said that he'd like that.
8-Little Axe Meeting-Letter in folder. 19th and 20th are interesting meeting that we should attend. It concerns Gaming Laws. All Tribal Chairman over the state could be attending this meeting.
9-Resolution was read allowing Pottawatomi's Inter-Tribal Pow-Wow Club to conduct the 1984 Pow-Wow. Robert McKinney is working on a Grant for a Proposal for the Pow-Wow. Motion that Francis Levier would work with Mr. McKinney on this Grant. Motion carried.
10-Resolution was read whereby Mary Lynn Hillemeyer was removed from the Scholarship Committee. This was carrying out action taken in last Regular B.C. meeting.
11-L.I.H.E.A.P. Grant assisting low-income persons with heating bills, handled by the JTPA staff.
12-Dr. Francis Levier has found some antique bead work moccasin shirts, Potawatomi traditional clothing. He is asking for $175.00 for purchasing these artifacts. He intends to have classes before long in teaching beadwork and how to make the ribbon shirts. Mr. Barrett asked for $175.00 to come out of General Account. Motion to do this, motion carried.
13-LEtter from Liz Brady concerning the meeting of the Anadarko Area Aging Meeting. She asked our assistance on furnishing food.
14-Grant Application written by Stan Holder and Francis Levier, $210,000 for Child Abuse Program. Hotline for clearing house for technical assistance project for State wide Child Protection Team, additional funding for the same program that we have now. Move to adopt this Resolution, motion carried.
15-Mr. Barrett announced that the staff requested they have a Christmas Party on their own and invite the B.C. to attend, they intend not spending tribal funds, "they'll appropriate $10 a head" or $10 a couple or something like that to pay for the party on their own. Once they get the details worked out they'll invite the B.C.
16-Liz Brady's letter of recognition from the WIC Program was read.
17-Linda Cervantes asked for an Executive meeting with the B.C. It was agreed that when the whole Committee is together next Monday night, that we would discuss this matter further and give Mrs. Cervantes a written answer. The B.C. went into another Executive Meeting.
Meeting adjourned.
BC.BCM.Dec.19.1983:
Meeting called to order, roll call.
1-Minutes of Nov. 28, 1983 were read and approved with corrections.
2-Minutes of Dec.5, 1983 were read and approved with corrections and additions.
3-Mr. Barrett reports of a letter to himself and Chairman Leon Bruno asking Mr. Barrett, Pat Sulcer and Francis Levier to attend and meeting in Indiana. These two letters were from Dr. Fay De Maille and Bob Fishgrund.
4-A Resolution should be found showing who authorized the contract with Cecily Bottomes for the George Winter Collection and the Historical Society. It is to be decided whether the funds that have been set aside for the Collection could not be re-programmed since the Contract reads that they would be paid for as sold.
5-It was decided that the Indiana Trip would be made if there were funds. Barrett will contact B.C. Mbrs.
6-The 202 Housing for Elderly and Handicapped workshop is needed for Tom Knight and or John Barrett in Dallas on Jan. 16-17. Motion carried.
7-Motion to table action on Tribal Memberships at suggestion of Chairman. Committee agreed.
8-Skip Landis was introduced. He felt that floor plans for Convenience Store would be ready to go out for bids on Thurs. or Friday. With two hours and John Barrett, Rosalie Grathaus and Tom Knight=Mr. Landis will be ready to advertise. Motion to go ahead on plans with Blessing of B.C. Motion carried. Thelma Bateman asked Mr. Barrett if this plan will give him time to cut in the sand as he had planned. The advertising is to be out for 30 days he felt that this was plenty of time.
9-Sanda Peltier presented some of her past projects in offering to write for the tribe the '84 HUD Grants. She asked us to let her know soon, whether or not we wanted her expertise. The Committee decided before the meeting was over that we would inform her that we did not need her. She had asked to speak with us so Mr. Bruno granted her that due respect.
10-Stan Halder, Director of Health Programs is making a trip to New Mexico for a Child Abuse meeting on Dec. 29, 1983. He has found an Eagle at very little cost and needs transportation for this Eagle. Mr. Barrett is going to write the resolution for the B.C. to adopt. The Committee was unanimously in favor of acquiring the Eagle for the Museum.
11-Browning Pipestem was introduced by Tribal Chairman. Mr. Pipestem spoke on Government Structure. Since there have to be amendments made to the Constitution Mr. Pipestem felt that he could have the tax commission and tax act ready for January. He will not write the Constitution. The B.C. Mbrs were in favor of taxes. Joe Talker, BIA Superintendent attended the meeting to point out those parts that were not in accordance with the Constitution.
12-Resolutions passed; 84-41-Per capita payment
13-84-44-Land fill,
14-84-45 Scholarships Drawdown.
15-14-46 Prosthetics and Health Aids Draw down
16-84-47 Browning Pipestem Contract.
17-Mr Barrett asked for a raise for Tom Knight from 24,000 to 26,400. Motion passed.
Meeting adjourned.
Executive Business Committee Meeting Minutes:
BC.EBCM.Aug.8.1983:
Motion to purchase the 16 acres and the warehouse building, from John and Paula Schoemann for a price not to exceed the $135,000.00 agreed upon price. Motion with all members voting in favor of motion. Motion carried.
Special Business Committee Meeting Minutes:
BC.SBCM.June.1.1983:
Meeting called to order, roll call.
1-Johnny Jones-Swap Meet: Mr. Jones held a discussion with the mbrs of the B.C. asking the Mbrs if he is to run the Swap Meet grounds and if he is to continue then, Mr. Jones wants full charge from noon Friday until Sunday night. They ask Mr. Jones to keep the trailers on the grass areas and if the grounds are wet enough to make ruts the grounds will be closed during that time.
2-Grievance Committee Letter: Mr.. Schoemann read a Employees Grievance Committee letter regarding Rose Jobe to the Mbrs of the B.C. Motion to approve the recommendation of the Employees Grievance Committee. Motion carried.
3-Resolution-Emergency Medical Services: Motion to approve a Resolution for the CBPIoO to apply for funds pursuant to emergency medical services act of 1978, as contained in P.L. 93-154 for fiscal year 1984. Motion carried.
4-Resolutuion Title VI: Motion to approve a resolution for the CBPIoO to apply for funds pursuant to Title VI of the older Americans act for fiscal year 1983. Motion carried.
5-General Council Elections: Voting procedure for the upcoming election was discussed as follows: Each tribal Mbr shall show his or her enrollment cart. Each tribal Mbr shall sign the poll book after enrollment card has been presented. A numbered ballot will be issued to each tribal Mbr after the above requirements have been completed. Runoff ballots will be issued separate, if needed. A ballot box and booth will be provided form the County Election board. Motion to approve the above voting procedures for the General Council elections. Motion carried.
6-Executive Session was called.
Meeting adjourned.
BC.SBCM.June.20.1983:
Meeting called to order, roll call.
1-Minutes of June 15, 1983 read and corrected. Motion was made that theo lder Baptistes' be left on the roll, the younger ones prove their degrees of blood, Cathy was asked to listen to the tape again and correct the motion. Motion that Christopher Osborne would be pay no rent to the Pow-Wow since he was letting the elderly use his booth. Motion to accept minutes with corrections made. Motion carried.
2-Naomi Baptiste: Naomi Baptiste asked the Chairman why "other" could not be added to the agenda. Bill Burch did not want to have other on the agenda because things come up that are not important to our goals.
3-Changing Agenda-General Council. Motion to change the agenda to a totally responsible basically intelligent and logical order, Bob Lewis answered that he thought we had one. Mel Maritt asked for reports first. General Election after the reports. Motion was out of order, that Mel Maritt would have to make a motion to rescind the Order of Business or Agenda for General Council which had been voted and passed on June 15,1983.
4-Motion that "other" be added to the Agenda. Motion to go into Executive Session. Went into Executive Session.
5-First order of business after Executive Session was made that we have a Resolution passed to have Steve Parker act on behalf of the CBPTribe in suit against the Pottawatomie Inter-Tribal Pow-Wow Club.
6-Announcments are not listed on the agenda for General Council so it was agreeable with the B.C. that all announcements would be printed and picked up of Events at the Pow-Wow.
7-Much discussion was held about ballots. Motion made to rescind Bob Lewis's motion from last week and added that the ballots not be touched after they're printed. Motion carried.
8-Speeches: Motion that candidates for B.C. make one speech and Grievance Committee Candidates be allowed to make a speech. Motion carried.
9-Mel Maritt is concerned about the money that Bob Lewis owes the tribe. Bill Burch asked John Schoemann to get a bill to him showing his balance.
10-B.C. went into Executive Session so that Bill Peltier to give findings of his investigations about the B.C.
11-Bingo Building-John Schoemann gave a report on new plans for the 19,600 square foot building, sprinkling system and parking lot which is to be 16,000 square foot. No change being made in the contract or time frame.
12-Mining operation-Bill Burch asked John Schoemann to check into the mining operation with Woody Crumbo.
13-Scholarship and Prosthesis Report-The Audit has been completed on Scholarship and Prosthetics for General Council.
Meeting adjourned.
BC.SBCM.June.28.1983:
Special Business Meeting called to order. Roll call.
1-Garry Abrahamson and Jim Elroy, Special Agents for the FBI were introduced. They had requested to meet with the B.C., at its first meeting. Their concern was about Bingo and the agreement the tribe has with John Schoemann. Because of the subject being about Personnel, moved the B.C. into Executive Session, motion carried and the B.C. retired to another room.
2-Meeting was called back to order with Joe Walker Superintendent of BIA having business to discuss concerning the Tribe's Liquor and Tobacco Ordinance as published in the Federal Register and the Ordinance authorizing the B.C., while acting as the Tobacco, Liquor and Beer Control Commission, needed to adopt procedures and regulations for time of day and where it may be consumed were of primary concern at this time. Steve Parker, Tribal Attorney was present for discussion and was instructed to draw up the ordinance immediately. Motion to the effect was made and motion carried.
3-The consumption boundary for the Golf Course was discussed and the hours for the Golf Course were set for 7:00 a.m. - 10:00 p.m. Audit for the Golf Course was also set for the month of August. Federal Programs and Grants close out Sept. 30 and the Tribe has within 90 days of that date to have audits. June 30 is the date for Tribal Enterprises close out. Copies of the recent audit will be given to new Mbr of B.C. Mr. Bruno was concerned about the audit for his term from the beginning, but since it was being done at this time Mr. Bruno was satisfied.
4-Bingo: Mr. Bruno stating his concern about Bingo said that we could not wait until Oct. 22, 1983 to be more responsible, for the tribe so that:
1-There would be no contracts let on Bingo.
2-Set up Bingo just like the other programs.
3-Bingo workers will be paid every 2 weeks with taxes being taken out.
4-Advertise for director, so as to relieve John of some of his burdens and the B.C. will determine the most qualified. Motion was made to run or manage Bingo like we do other Enterprises on the grounds with a director and added that it be done immediately. Motion carried.
5-Late Discussion: Other late discussion was that John should get a cash register and advertise for the Bingo Director immediately. John said that he would have employees sign vouchers.
6-Signature Cards-Signature Cards for the Bank were discussed. Motion to table the discussion about co-signing so everyone signed cards for co-signing. Motion carried.
7-Van-Previous Tribal Admins were given use of the van in lieu of a raise. Motion to table the discussion, motion carried.
8-Commodotity Program: Thelma confronted John about 16 acres he had purchased to build building and lease it to the Tribe for 5 years, with 1 acre and building reverting to the tribe for $10.00. John said he purchased it personally because the Tribe could not finance it.
9-Commission for Museum Passed at General Council: Suggestion of back-tracking the Potawatomi's Trail of Death, the people in Indiana would like to invite Thelma Bateman to attend the Trail of Courage Rendezvous, Sept. 17-18, 1983; in Rochester, Indiana. Thelma suggested Grace Burns go with her as a representative from our Potawatomi Council of Aging. Motion for these 2 ladies to attend the rendezvous, adding on to his motion 4 mbrs to the Commission to go. Motion carried.
10-Pow-Wow: Shirley Willard and her husband were present through the Pow-Wow. Mr. Willard filmed the Pow-Wow for the Tribe.
11-Telephone Credit Cards: Motion to return telephone credit cards back to the mbrs of the B.C. and the motion carried. The limitation was set as before $50.00 with all over charges being kept current.
12-Voting: C.B. Hitt brought up voting on June 25, 1983 and suggested we improve the manner of registration and voting especially for our older people.
Meeting adjourned.
BC.SBCM.July.7.1983:
Says "Call" at the top but looks like everyone was in at the meeting in person. Meeting called to order. Roll call. This Special Business Committee Meeting was called because
1. certain directions were given to admin on June 28, 1983 and as of 9:00p.m. July 6, they had not been carried out. The meeting went into Executive Session.
2-Discussion was held about directions given to Mr. Schoemann and even though a cash register had been ordered, the majority felt that one could have been rented until order arrived.
3-Advertising for Director of Activities had not been done.
4-Paying employees by check had not been done.
5-After lengthy discussion, motion for termination immediately of Mr. Schoemann; Reason: insubordination. Motion carried.
6-The Committee gave Mr. Schoemann a choice of resignation or termination. Mr. Schoemann said that he would not resign so letter of termination was given to Mr. Schoemann signed by 3 Mbrs of the B.C.
7-Mention of Contract was made by Mr. Schoemann. The contract had not gone into effect before so secretary cannot understand statement made. Leon Bruno, Chairman asked Mr. Schoemann to take personal belongings, leave keys to buildings and leave Van at the office before leaving. 8-A need for temporary Administrator was discussed. Motion that the B.C. hire John "Rocky" Barrett for this position. Motion carried.
9-Mr. Barrett was introduced to B.C. and asked that we notify Bonding Agent of his employment and also Federal National Bank. His credentials were highly acceptable by the Committee. Meeting adjourned. 3rd page is letter addressed to Mr. John Schoemann, termination of immediately for reasons of insubordination. Thelma did not make a copy of letter, it was in memo form, signed by 3 mbrs of B.C. on this date July 7, 1983.
BC.SBCM.Dec.7.1983:
Special Business Committee Meeting. Thelma Bateman was not informed of this meeting before being invited to come to his office. She as then informed it was a Special Meeting by the Tribal Chairman Leon Bruno. Roll call. Max Wano was not informed about the meeting but telephoned in later.
1-Resolution adopted #84-38.
2-Per diem was waived for this meeting.
3-Motion made to authorize payment of charges of Consultation on Bingo to Kirke Kickingbird.
Meeting adjourned.